Lessons learned from 2014 calls: proposal management and best practices Agata Kotkowska Head of Sector Buildings and District Heating/Cooling EASME Connecting European Chambers: Sharing Lessons learnt and new challenges from EU Programmes EESC - 25th March 2015

Content Energy Efficiency 2014 Call Evaluation principles Getting started…tips and lessons learnt Things that often go wrong… Where to find information

HORIZON 2020 BUDGET Industrial Leadership EUR 17.0 billion Societal Challenges EUR 29.7 billion European Institute of Innovation and Technology EUR 2.7 billion Excellent Science EUR 24.4 billion Euratom (2014-2018) EUR 1.6 billion Other EUR 3.2 billion

Societal Challenges 1. Health, demographic change and wellbeing 7.5 Budget 2014-20 (EUR billion) 1. Health, demographic change and wellbeing 7.5 2. Food security, sustainable agriculture and forestry, marine and maritime and inland water research and the Bioeconomy 3.9 3. Secure, clean and efficient energy 5.9 4. Smart, green and integrated transport 6.3 5. Climate action, environment, resource efficiency and raw materials 3.1 6. Inclusive, innovative and reflective societies 1.3 7. Secure societies 1.7

Call Energy Efficiency 2014 - 97,5 Smart Cities and Communities 2014-92 MEUR, 2015 -107 Competitive Low-Carbon Energy 2014- 359 MEUR, 2015 - 377 SME Instrument and Fast track to Innovation About 35 MEUR Other actions (e.g. tenders; ELENA; Concerted Actions) 2015 – 58 MEUR

Retained participants 456 proposals submitted 56 proposals selected for funding

Retained proposals: Buildings & Consumers 4 projects developing IT tools to target consumers in public buildings and social housing (EE11 – R&I) 4 projects under EE10 targeting consumers through an (a) online platform (Topten) or (b) large campaign, or focusing on (c) office occupants or (d) vulnerable consumers 4 socio-economic research projects addressing the multiple benefits or barriers of EE; or the development of scenarios and policy recommendations (EE12 – R&I) This is a major source of legal uncertainty.

Retained proposals: Heating and Cooling 2 projects developing advanced methodologies and tools for controlling and optimising a wide range of District Heating and Cooling systems (EE13 – R&I) 1 EE14 project removing market barriers to the uptake of efficient heating and cooling, with a focus on package systems integrating solar thermal energy

Retained proposals: Industry & Products 2 industry proposals, one focusing on steam generators and electric motor systems, the other on waste water treatment plants (EE16) 1 ambitious project to raise compliance of space heating, lighting and imaging equipment. 13 market surveillance authorities involved (EE15)

Retained proposals: Innovative Financing One project for the creation of a national financing platform and 2 other addressing the green value of buildings (EE19) Another 4 EE19 proposals addressing frameworks for the standardisation and benchmarking of investments (labelling of investment portfolios, standardisation of investment processes in building renovation and energy performance contracting, evaluation of technical risks on PV projects) 4 Project Development Assistance projects triggering altogether more than € 100 million of investments in EE (EE20) 3 projects for the development and market roll-out of innovative energy services and financial schemes for sustainable energy; one of them focusing on SMEs (EE21)

Proposal management: H2020 Evaluation principles Fair and equal treatment of all proposals Based on the criteria announced in the Work Programme Independent external experts Confidential process - No conflicts of interest Competitive process Indicative budget (per topic) as guidance Basic steps of the evaluations Eligibility & Admissibility conditions Award criteria (assessed by external experts)

Proposal management: Evaluation Award criteria: Excellence Impact Quality & efficiency of implementation Only the best proposals, i.e. those not requiring negotiations, were recommended for funding

Frequent mishaps – Eligibility / Admissibility Call deadline is unchangeable: use all advantages of the electronic submission system to make the deadline! Completeness: one section missing makes your proposal inadmissible Partnerships: remember the principle of 3 participants from EU Member States or Associated Countries (except EE 20 + parts of EE 19) Page limit of 50 pages for CSA (Market Uptake) proposals and 70 pages for RIA/IA proposals - applied strictly during evaluations!

Getting it right – Excellence Evaluation Results: Proposals often miss explanation of the concept and added value and innovation falls short Make choices, focus, have a clear direction, remove unnecessary elements, innovate "Explain the overall concept underpinning the project"  Do this not only from the perspective of the Coordinator… input from your partners is key Your opportunity for a unique selling point - do not assume that evaluators know your specific context You win by explaining!

Getting it right – Impact Evaluation results: Ambition is not quantified / not realistic / not supported by action Keep your 'challenge' in mind! Quantify! Describe in a concise, yet robust, manner your baseline, benchmarks and assumptions Plan activities to monitor your performance Be aware: keep the link to actual activities in your work plan! Explain with a plan how you will exploit, disseminate and communicate your results

Getting it right – Resources/Workplan Evaluation results: Work plan not sufficiently detailed / Budgets not justified / Budgets seem top-down Make sure work description is sufficiently detailed and clear Invest time into this: this is the opportunity to convince evaluators that you can materialise your vision Invest time into your resource planning –bottom up

While perfect proposals do not exist… We look forward to excellent proposals, with convincing impact from the best possible use of resources Submitted by motivated and inspired project teams Aiming to deliver and 'make a change'

EE Call 2015 Topics Code Type Budget (M€) EE-02 Dead-line EE-02 Design for new highly performing buildings IA 9 4 Feb. EE-18 Heat recovery in large industrial systems RIA 10.6   EE-06 Demand response in blocks of buildings 8 4 June EE-11 ICT for energy efficiency 8.5 EE-13 District heating and cooling 5.3 EE-05 Buildings renovation CSA 59.3 EE-07 Capacity building of public authorities EE-09 Empowering stakeholders EE-10 Consumer engagement EE-14 Efficient heating and cooling EE-15 EU product efficiency legislation EE-16 Energy efficiency in industry EE-17 Innovation through large buyer groups EE-19 Attractiveness of investments EE-20 Project development assistance EE-21 Energy services and financial schemes

Coming soon: WP2016-17 Reflecting on the lessons learned from the Calls 2014 Building i.e. on the SET-Plan Integrated Roadmap priorities and the latest policy developments Indicative timeline: 30 September 2015: Adoption by the Commission

National Contact Points FP7 projects Information Ressources H2020 Portal National Contact Points FP7 projects 300+ Intelligent Energy Europe projects, including various information platforms

Thank you for your attention! Find out more: www.ec.europa/research/horizon2020