How to Do Business with Texas State University Historically Underutilize Business (HUB) Outreach Program A member of The Texas State University System

“ Give a man a fish, you feed him for the day; teach him how to fish, you feed him for a lifetime”. -Lao Tzu

Texas State University HUB Outreach Program Texas State University is committed to the highest ethical standards in providing equal opportunities to all minority and women-owned businesses. The university is determined to increase HUB participation in the procurement of all goods and services, including construction. Things to know….  Any government entity that spend $10 million a fiscal year is required to have a HUB Program within their organization. Currently there are 180+ government entities and you will need to know their processes in doing business with them.  Report HUB Expenditures on a semi-annual and annual basis to the state. report-FY12/

Texas State University HUB Outreach Program Texas State University HUB Expenditures for FY 2012 and FY 2013 (1 st 6 months ) Fiscal Years$ Spent with HUBs % Spent with HUBs Total $ Spent (FY2012) $30,516, %$ 194,964, (1 st 6months FY2013) $17,264, %$85,144,967.51

What You Need To Know……….  How Texas State Purchases Goods and Services  How to Prepare To Do Business With Texas State University  How to Market to Texas State University  Minority Certifications Accepted and Recognized at Texas State University  Upcoming Training and Procurement Opportunities

How Texas State University Purchases Goods and Services Procard/Small Dollar Purchases - $5,000 and less Department buyers make non-restricted purchases directly from vendor. Informal - $5, to $25,000 Certified purchasing buyers request three quotes. 2 quotes from HUBs. Formal - $25, and Up Formal bidding is posted on the State’s Electronic State Business Daily (ESBD). Notices are sent to minority-owned businesses and woman-owned businesses, if possible. Bids over $100,000 require HUB Subcontracting Plans (HSP). Group Co-operatives These are purchasing forums that supersede the threshold. We use several including TXMAS, BuyBoard, TCPN, Choice Facilities, US Communities, etc.

How to Prepare To Do Business With Texas State University  Research Texas State University to see if your goods and services are currently being procured. Here is a helpful webpage:  Texas State University purchasing is De-Centralized; each department buys on their own.- This is very important information to know.  Make sure you are familiar with the Prompt Payment Act. 30 days after goods and services are received and all required paperwork has been submitted; you will be paid  Make sure to have marketing plan/ business profile of your business.  Make sure to have an active website.  Make sure to have a professional address.  Make sure to have business cards.

How to Prepare To Do Business With Texas State  Make sure to continue attending business development training to keep up with new business trends.  Make sure to BOOKMARK the Statewide HUB Program Webpage  Make sure to attend HUB Expos that are held across the State of Texas.  Make sure to check the ESBD for currently procurement opportunities.  Make sure to contact the HUB Coordinator of the government entity you are interested in doing business with to help and guide you thru their process.

Procurement and HUB Program Acronyms 8A CertificationFederal certification for minority and woman businesses CMBLCentralized Master Bidders List DBADoing Business As – (assumed business name) DIRDepartment of Information Resources (IT Services and Equipment) EOFEconomic Opportunity Forum ESBDElectronic State Business Daily FEINFederal Identification Number –provided by IRS FYFiscal Year GFEGood Faith Effort HSPHUB Subcontracting Plan HUBHistorically Underutilized Business HUB ZoneFederal certification for businesses located in a economically disadvantage zip code IFBInvitation for Bid MPPMentor Protégé Program NIGPNational Institute of Governmental Purchasers – CPA adopted the NIGP class codes PARSubcontracting participation form –Progress Assessment Report P-CardProcurement Card, Credit Card, Purchasing Card POPurchase Order RFORequest for Offer (solicitation document for computer products or services) RFPRequest for Proposal (solicitation documents) TACTexas Administrative Code (Rule) TGCTexas Government Code (Statute, Law) TINS Texas Identification Number – provided by the Comptroller to do business in Texas (previously called Vendor Id –VID) TPASSTexas Purchasing and Support Services TXMASTexas Multiple Award Schedule

Marketing Your Business with Texas State University- San Marcos Please provide an that contains the following: (and please bullet point, this makes it easier for the Buyer to read).  Indicate your HUB status.  Indicate years in business.  Indicate your product or services you provide.  Indicate your references (government agencies, universities, etc…)  Indicate any state contracts (TXMAS or DIR) Please do not send large attachments….. And this information to

Minority Certifications Accepted and Recognized  Texas State only accepts and recognizes State of Texas HUB Certification.  If interested in getting HUB Certified go to:

Upcoming Training and Procurement Opportunities Training Opportunities: Dates TBD- “How to Respond to a Procurement Solicitation” Upcoming Procurement Opportunities: Elevator Inspection Roofing Maintenance & Repair Fume Hoods Maintenance & Repair Medium Voltage Electrical Services Electrical Testing Services Environmental Analysis Fire Extinguisher Inspections PMs & Repairs for Material Handling Equipment HVAC/Mechanical/Plumbing A/E for Labs Renovations P3 Consultant Environmental Consultants Interior Design

QUESTIONS ? Yolanda Strey, HUB Specialist