Good practices for WGs As defined in note dated 09/2009 Task Force on Working Groups and Division of Labour Bruno Leclerc - AFD New HOCs/donors focal points meeting Maputo, September 29th 2009

Good Practices for WGs Summary I.Introduction : usual practices II.Objectives III.Guiding Principles IV.Good practices for WGs 1.to improve the functioning of the Group (organization, methods planning) 2.to strenghten harmonization with PARPA implementation V.What the HoCs should do in general VI.What the HOCs whose institution is chairing a WG should do VII.What the TF on WGs/DoL should do

 A sector WG includes members from both GoM and donors  A sector WG is chaired by GoM  Donors appoint a donor focal point  Different levels of meetings : Minister, directorates, departments  Donors-only meetings to prepare meetings with GoM and positions  In some cases, sub WGs Good Practices for WGs I. - Introduction : usual practice

II. Objectives  improve quality of partners contributions to the sector policy dialogue  increase efficiency, with a more result-oriented approach  increase consistency across sectors III. Guiding Principles a) In general  avoid multiplication of groups and sub-groups  strive for consistency and stability within groups  consider more systematically involving civil society b) For donors  Be more active in less WGs Good Practices for WGs II. - Objectives - III - guiding principles

IV.1.1 To improve functioning in terms of organization a) In general otemporary task forces for specific issues odo not rule out donors who are not financing the sector directly oTechnical Assistants may participate as resource persons b) For donors opromote system of troika or chair/vice-chair oidentify core group of active members odistribution of members in active, attending, informed Good Practices for WGs IV - Good practices

IV.1.2 To improve functioning in terms of methods a) In general oclear ToRs (objectives, organization etc.) oannual result oriented working plan (responsibilities, calendar, outputs) oannual reports against annual working plans ojoint analytical works ojoint field visits ojoint mapping of GoM/donors activities in the sector oplanning of the agendas of the WG meetings ouse the Joint Review to strengthen the dialogue with GoM b) For donors omake the WG work between the JRs ocontract out consultants or young professionals opromote joint supervision HQs missions among donors ouse the PAPs website to share information ocareful in the use of Good Practices for WGs IV - Good practices

IV.1.3 To improve functioning in terms of planning obalanced number of focal points by donors ogeneral principle (with flexibility): otroika for bigger WGs, ofocal point and co-focal point for others ofocal points are decided by WG members ohave at least a 2 year planning of the focal points oflexibility is accepted in the 2 year planning oduration of chair is flexible (1 year or more) oif 2 years chair, discussion on collective assessment of the focal donor performance is advised after the 1° year orotation of focal points would be around the JR (04-05) Good Practices for WGs IV - Good practices

IV.2. Good practices for WGs to strenghten harmonisation with PARPA implementation a) In general oimprove the coordination between WGs (include economists in the main WGs) ohave a specific focus on capacity development b) For donors onominate members of the donors-only WG to participate in other sector WGs oimprove harmonization between sector MoUs and GBS MoU, link with PAPs PAF targets Good Practices for WGs IV - Good practices

V. What the HoCs should do in general oidentify gaps and duplication across sector WGs oensure a better distribution of staff among WGs oensure a better division of labour inside their organization VI. What the HoCs whose institution is focal donor should do ohave close contacts with the GoM chair of the WG (incl. Minister) oinvest time in building relationship ofocus on system strenghtening and results to achieve oincrease the link between HoCs and sector coordinators/specialists oparticipate to WG meetings when necessary oorganize periodic meetings with donors WG members and HoCs odevelop discussions on issues of cross-sectorial importance Good Practices for WGs V and VI - What the HOCs should do

olink and work with GoM ostimulate the implementation of the note on good practices for WGs odisseminate the good practices among donors oupdate regularly the mapping on WGs oPrepare annual action plans of the TF and report regularly to G19/DPG oOrganize short information sessions on the good practices for new focal points and new HOCs in June-September Good Practices for WGs VII - What the TF on WGs-DoL should do

oattending members. Do we agree? ostreamlining WGs architecture. How? oResponsibilities of donor focal points. Too much? Not enough? oResponsibilities of HOCs. Too much? Not enough? oTraining on how to manage a meeting. Would it be useful? When? Good Practices for WGs Issues for discussion

Thank you for your attention