ExESS REACH volume tracking 15/3/2010ExESS REACH VOLUME TRACKING1 Compiled for Essenscia VLARIP By Frans Lemaire, Product Manager EH&S, LisamSystems

Why Volume tracking 15/3/2010ExESS REACH VOLUME TRACKING2 REACH obligations are linked with “ tonnage bands “ for substances (not for products) : REACH Substance Volume tracking > 1 ton 1-10 ton 10 – 100 ton 100 – 1000 ton > 1000 ton For Articles and Mixtures : SVHC Volume tracking Detection of SVHC’s > 0,1% in articles and preparations

Why Volume tracking 15/3/2010ExESS REACH VOLUME TRACKING3 REACH Substance Volume tracking and detection of SVHC are important to : be compliant with the correct REACH regulation aspects track changes monthly as production quantities and companies LE and structure are subject of change control the tonnage bands to avoid extra new registration and analysis costs Automation is required for companies with an important number of (changing) chemicals and sites. REACH Substance Volume tracking and detection of SVHC are important to : be compliant with the correct REACH regulation aspects track changes monthly as production quantities and companies LE and structure are subject of change control the tonnage bands to avoid extra new registration and analysis costs Automation is required for companies with an important number of (changing) chemicals and sites.

Volume tracking Algorithm 15/3/2010ExESS REACH VOLUME TRACKING4 DON’T UNDERESTIMATE THE COMPLEXITY DON’T UNDERESTIMATE THE COMPLEXITY

Volume tracking Algorithm 15/3/2010ExESS REACH VOLUME TRACKING5

Volume tracking Algorithm 15/3/2010ExESS REACH VOLUME TRACKING6 REACH Substance Volume tracking calculation parameters : Legal Entity – general exemptions for substances – bought in EU is exempted – Origin of Product related to components - Similar substance principle (grouping) – sites and business unit production volumes – intermediate categories – exemptions can differ according to the type of composition – same substances can have REACH functions or NOT ! - Polymer/Monomer – Intermediate status - …. REACH SVHC Volume tracking calculation parameters : Article and/or product composition – conversion to ww% for SVHC’s - Similar substance principle (grouping) – knowledge of BOM and composition information, …

Why Volume tracking and … what's the problem then ? 15/3/2010ExESS REACH VOLUME TRACKING7 Knowledge of origin : Collection of data per LE is not obvious Principle of “ similar substances “ accepted in REACH Data on compositions … many companies don’t know Data on exemptions and rules Composition depending Substance role for REACH BOM not known …. Fast automated detection of SVHC DON’T UNDERESTIMATE THE COMPLEXITY DON’T UNDERESTIMATE THE COMPLEXITY

How can IT help ? 15/3/2010ExESS REACH VOLUME TRACKING8 Collection of all information on : LE/Site/BU Product and composition information Exemption identification and special substance role in preparations REACH Substance identification (Inventory) RVT Calculation algorithm and reporting Detection of tonnage band approaches/alarms for SVHC : Article BOM data collection Cal SVHC Volume tracking algorithm

How can IT help ? stepwise approach 15/3/2010ExESS REACH VOLUME TRACKING9 Step 1 : enter LE/Site and BU information Step 2 : define Articles, Preparations and substances Step 3 : enter the composition (BOM) information Step 4 : refine exemptions/add specific details Step 5 : transfer commercial trade volumes Step 6a : calculate the real REACH SVT Step 7 : upgrade the SVHC candidate list Step 6b : calculate the SVHC composition volumes Step 1 : enter LE/Site and BU information Step 2 : define Articles, Preparations and substances Step 3 : enter the composition (BOM) information Step 4 : refine exemptions/add specific details Step 5 : transfer commercial trade volumes Step 6a : calculate the real REACH SVT Step 7 : upgrade the SVHC candidate list Step 6b : calculate the SVHC composition volumes

SVT 1. LE/Site/BU management 15/3/2010ExESS REACH VOLUME TRACKING10 Organisations

SVT 1. LE/Site/BU management 15/3/2010ExESS REACH VOLUME TRACKING11 Physical Localisation of Chemicals per LEGAL ENTITY Physical Localisation of Chemicals per LEGAL ENTITY

SVT 2. Trade product composition 15/3/2010ExESS REACH VOLUME TRACKING12

SVT 3. Exemptions and rules 15/3/2010ExESS REACH VOLUME TRACKING13

SVT 3. Exemptions and rules 15/3/2010ExESS REACH VOLUME TRACKING14 Manuel grouping of REACH substance Or automated grouping of REACH substance using the EC inventory Automatic grouping of substances is based on the use of EC inventory data : EC no if it exists CAS no if it exists Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC no if not: group by that CAS no If both EC no and CAS no don’t exist: no grouping is possible

SVT 3. Exemptions and rules 15/3/2010ExESS REACH VOLUME TRACKING15 Automated grouping of REACH substance using the EC inventory

SVT 4. Volume entry (tons) 15/3/2010ExESS REACH VOLUME TRACKING16

SVT 4. Volume entry (%) 15/3/2010ExESS REACH VOLUME TRACKING17

SVT 5 & 6 : Refine & calculate 15/3/2010ExESS REACH VOLUME TRACKING18

SVT 6. SVT reporting 15/3/2010ExESS REACH VOLUME TRACKING19

SVHC step 1 : Identification of SVHC 15/3/2010ExESS REACH VOLUME TRACKING20

SVHC step 1 : Identification of SVHC 15/3/2010ExESS REACH VOLUME TRACKING21

SVHC step 2 : Final article/product list + %ww 15/3/2010ExESS REACH VOLUME TRACKING22 Product or Article Name Detected SVHC Ww in % calculated

IT Configurations 15/3/2010ExESS REACH VOLUME TRACKING23 Standalone IT calculation tool : 1.Input (import) Legal entities and Sites (LE/Sites) 2.Input (import) Trade products and relation to the LE / Sites 3.Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available 4.Input (import) Trade volumes 5.Refine manual REACH settings 6.Calculate and report

IT Configurations 15/3/2010ExESS REACH VOLUME TRACKING24

IT Configurations 15/3/2010ExESS REACH VOLUME TRACKING25 System Integrated IT calculation tool : Integrate ExESS with other IT systems to exchange : 1.Input (import) Legal entities and Sites (LE/Sites) 2.Input (import) Trade products and relation to the LE / Sites 3.Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available 4.Input (import) Trade volumes 5.Refine manual REACH settings 6.Calculate and report

REACH Volume tracking in the World 15/3/2010ExESS REACH VOLUME TRACKING26 EU : REACH : Guidance documents ECHA Guidance on registration - May ECHA Guidance for intermediates – February ECHA Guidance for monomers and polymers – June ECHA Guidance for requirements of substances in articles – May 2008 – ECHA USA & CANADA : IUR

REACH Volume tracking in the World 15/3/2010ExESS REACH VOLUME TRACKING27 JAPAN : CSCL (Chemical Substances Control Law) Source :

Conclusion 15/3/2010ExESS REACH VOLUME TRACKING28 REACH SUBSTANCE VOLUME TRACKING (SVT): More complex than sometimes estimated Important to define compliancy Automated solutions to track commercialized chemicals quantities Many parameters are difficult to quantize regular data updates can be automated SVHC VOLUME TRACKING : More complex because of lack of BOM SVHC Lists are changing  Track modifications Regular data updates can be automated The solution = ExESS, more with less

15/3/2010ExESS REACH VOLUME TRACKING29 Although the information in this presentation are presented in good faith and are believed to be correct at the time of compilation, LISAM is never responsible for the completeness or accuracy of the information in this presentation  Compiled by Frans Lemaire, March 2010, Lisam : ExESS, more with less Lemaire Frans | LISAM systems | Product marketing SH&E – ExESS HEMMIS office Belgium – Vlaanderenstraat 3A – B - HEULE – – – | Office: | Fax: | Mobile: