UNCLASSIFIED Emergency Shutdown Furlough Guidance National Guard Bureau Manpower and Personnel Directorate Office of Technician Personnel (NG-J1-TN)

UNCLASSIFIED Emergency Shutdown Furlough No operating funds / lapsed appropriations Must shut down all non-essential operations Little or no lead time to plan or notify technicians

UNCLASSIFIED Excepted Activities Activities that may be excepted are: P- Protection of Life and Property / National Security S- Safety of Person and Protection of Property M- Medical / Dental Care A- Acquisition and Logistic Support T- Education and Training L- Legal Activities I- Audit and Investigation Community R- Morale Welfare & Recreation / Nonappropriated Funds F- Financial Management W- Working Capital Fund / Revolving Funds O- Other Excepted technicians in these categories will be coded “X” in DCPDS

UNCLASSIFIED Exempted Positions Exempted positions are those supported by funding sources not subject to annual Congressional action Personnel whose salaries are paid from a DoD appropriation or fund that has sufficient funding authority (e.g., multiyear appropriations with available balances from prior years) will not be subject to Furlough Please contact your local Finance Office for determinations regarding technicians for which this applies Exempted technicians in these categories will be coded “E” in DCPDS

UNCLASSIFIED Human Resource Officer’s (HRO) Role Assist the Adjutant General in identifying “exempt” and “excepted” technicians Provide spreadsheet of these technicians to NG-J1-TN Notify senior union officials when directed Provide decision to furlough letters to supervisors Review time limited appointments or promotions Refer technicians to Family Readiness Center for financial counseling and assistance Review all pending adverse actions (suspensions, removals) Review timeliness of all pending disciplinary actions

UNCLASSIFIED Mass Processing of Personnel Actions NG-J1-TN will update all Furlough Indicator Codes (FICs) to “F” HROs identifies exceptions by Category (i.e., P: Protection of Life, etc.) and send list of exceptions to NG-J1-TN For exceptions, HROs update FIC to “X”, and codes the appropriate Exception Category NG-J1-TN will process a mass action that will flow a transaction to DFAS and hardcode the timecard with “KE” (furlough) to DFAS for all technicians

UNCLASSIFIED Mass Processing of Personnel Actions (Cont’d) Upon return to normal operations: Timecards for excepted technicians will be corrected, and non-pay transaction cancelled by NG-J1-TN for technicians receiving deferred pay Furlough/RTD SF50s processed IAW OPM/ DOD direction, by NG-J1-TN

UNCLASSIFIED Furlough Rules of Engagement All paid leave (annual, sick, military leave) is canceled during the furlough period No effect on the high-3 average for retirement Federal technician Health Benefit premiums continue to be paid Federal technician Group Life Insurance coverage continues Technicians receiving Continuation of Pay due to job related injury continues to receive compensation While on furlough, technicians are not allowed to volunteer their services at work Technicians on approved LWOP under the Family and Medical Leave Act (FMLA) during furlough will continue on LWOP Program Reference: 5 CFR, Part 752

UNCLASSIFIED Obligation to Bargain The decision to furlough is a management right protected under 5 U.S.C. 7106(a)(2)(A) and does not require collective bargaining The Office of Secretary of Defense (OSD) will provide notification to the national union Representatives Do not engage in I&I bargaining at this time Please review your Collective Bargaining Agreement

UNCLASSIFIED Government Shutdown RPA Procedures 99% of all HRO personnel will be furloughed during an emergency shutdown furlough FILL ACTIONS Announcements / Certificates – normal process upon return to Duty Selection – if shutdown occurs, will extend certificates after return to duty for those that expire during furlough Tentative Job Offers – if shutdown occurs, will provide appropriate time for job acceptance after return to duty Firm Job Offers – starting 30 Sep, will stop making all firm job offers and send notice to all selectees with a firm job offer to hold in place until further notice OTHER ACTIONS Upon return to duty we will work pay related issues ( WIGI’s, promotions, other) and approved temp/term extensions For Planning Purposes Only; Subject to Change

UNCLASSIFIED Orderly Shutdown Requirements Should appropriations lapse on 30 Sep 13: Technicians will report to work on 1 Oct 13 for an orderly shutdown Technicians will be allowed 3 to 4 hours at work This time will not be used to conduct work Place out-of-office messages on phone and Clean up work area Pickup accurate copy of recall roster Provide supervisor with accurate contact information Collect all personal affects and take home Depart the work site

UNCLASSIFIED COL Susan Niemetz (703) Mr. Robert Tetreault (703) Office of Technician Personnel (NG-J1-TN) National Guard Bureau Manpower and Personnel Directorate Contact Information

UNCLASSIFIED NG-J1 Office of Technician Personnel “Supporting those who are Always Ready…Always There”