Database vocabulary

Data Information entered in a database.

Record Contains ALL the information about one of the items listed in a database file. (A row)

Database An organized collection of data. It is a FILING tool.

Searching To look for a specific item

Field A vertical location in a database (column)

Field names The titles given to the column in a database

File Holds ALL the data a user enters.

SORT Function To arrange the records in different ways. ORGANIZE Like in : alphabetical order by last name (Click on RECORD, then SORT RECORDS.)

Form View shows you EACH record ONE AT A TIME. Looks like a piece of paper.

REPORT Organize and summarize database info. for printing. Select only certain fields or records to print

List View shows you an index of EVERY record in the database file. (looks like a spreadsheet)

FIND Function Used to locate ONE kind of item, without looking through every record in the database. Click on EDIT, then on FIND.

After finding To get back to the database, you MUST go to RECORD, SHOW, ALL RECORDS

Advantages Easy and Fast Keeps track of large amounts of info Can change arrangement of information Can generate reports with specific information

Click on the BACK button above to exit the powerpoint slide show