October 2006 Coordinators Meeting – October 2006 New York, NY National Space Grant Foundation Constitution Avenue NW, Suite 650 East Washington, DC (Fax)

October 2006 Questions From Coordinators 1.Longitudinal tracking service How many states are participating? 11 If lots of states participate, do you expect the cost to come down? Yes 2.Foundation funds Can you give us some details on the procedure(s) for using Foundation funds?

October 2006 Use of NSGF State Funds Each State Has Two Accounts –Expendable –Endowment Interest Bearing Interest Split Between Accounts

October 2006 Sub-Account Balances as of 30 September 2006 AccountEndowmentExpendable NSGF 5, , NCSGD 5, , EA - 26, AL 1, , AK , AR 1, , AZ 1, , CA 3, , CO 1, CT 1, , DC , DE , FL 2, , GA 1, , HI 1, , IA 39, , ID 1, , IL 1, , AccountEndowmentExpendable IN 1, , KS 1, , KY 1, , LA 1, , MA 1, , MD 1, , ME 1, , MI 1, , MN 1, , MO 1, , MS 1, , MT 1, , NC , ND 1, , NE 1, , NH 1, , NJ 1, , NM 1, , AccountEndowmentExpendable NV 1, , NY 1, , OH 1, , OK , OR 1, PA 1, , PR 1, , RI 1, , SC 1, SD 1, , TN 1, TX 4, , UT 1, , VA 1, , VT , WA 1, WI 1, , WV 1, , WY 1, , Totals 126, ,652.67

October 2006 Use of NSGF State Funds Expenses Authorized By Director ( , letter, other written request) Allowable Vendors –Universities –Non-Profits –Commercial Vendors Unallowable Vendors –NSGA (Dues) –For Any Items Unallowable for Non-Profit Organizations

October 2006 Expense Examples Computers Scholarship Payments Award Recipients Travel Reimbursements Project Expenses

October 2006 Topics NSGF General Info SG Uses for NSGF Services Program –National Web –Listserves –Longitudinal Tracking –Credit Card Payments –CMIS Forms –Websites/ s Other

October 2006 NSGF Facts Established in 2001 by National Council 501(c)(3) Governed by Board of Directors Current Board –Keith Hudson (AR) – President –Mike Wiskerchen (CA) – Secretary –Dick Henry (MD) – Treasurer –Jaydeep Mukherjee (FL) –Vacancy Executive Director – Mark Fischer

October 2006 Purpose 1.To support and enhance the Space Grant Consortia in every state 2.To carry out education, research, and public outreach activities related to space, aeronautics, aviation, and Earth system science

October 2006 Ways NSGF Supports Space Grant Represent Space Grant Nationally (USRP, EAP, NSIP, NSTA, ASP, Space Week) Serve as Contracting Entity (EAP, NSIP) Proposal Submission – National/Regional/Local (STSP, NSIP, MUST) Accepts Donations On Behalf of State Consortia (HI, NC, OR, TX) Bank Accounts – Interest Bearing and Endowment (Each State, Council) Meeting Registrations (SmallSat 2006, Regional Meetings)

October 2006 Ways NSGF Supports Space Grant Equipment Purchases (RI, TN) Web Site Hosting (National SG, Coordinators) Mailing Lists (sgDirectors, sgCoordinators, sgExec, sgSatellites) Distinguished Service Award Services Program (AR, FL, KS, IA, MD, MN, MS, NC, NM, OR, PA, TN, TX, WA) Other (Penny Machines, Shopping, TiViTz, Pathevo TM, Others)

October 2006 Services Program Purpose –Serve Space Grant Network –Determine What Services are Desired –Increase NSGF’s Value to SG Network –Share Programs/Systems Within Network –Provide Economies of Scale

October 2006 Service Program Key Features PI: Jaydeep Mukherjee (FL) Implementer: Mark Fischer Voluntary Participation Customer Focused Possible Spin-offs to External Contracts

October 2006 National Affiliate Listserves (Academic, Industry, Non-Profit, and Government) National Website Credit Card Processing Longitudinal Tracking CMIS Forms Others on Request Service Program New Services

October 2006 User Name: nsgf Password: nsgf

October 2006 Service Program Credit Card Processing Process –SG Contacts NSGF –SG Determines Items and Costs –NSGF Creates Shopping Cart –Participant Registers With SG –Participant Pays NSGF –NSGF Deposits Funds in SG Expendable Account Costs –2.75% per Transaction Plus –Plus $0.30 per Transaction –Minimum Monthly Transaction Charges and Monthly Service Charges Covered by NSGF

October 2006 Service Program Credit Card Processing SmallSat 2006 Registration –62% of Attendees Paid By Credit Card –$4,410 Collected –$4,269 to NSGF IA Expendable Account –$ 141 to NSGF $ paid to service providers SE Regional Registration Spring National Meeting Registration

October 2006 Service Program Longitudinal Tracking Based Upon System Developed for TX and NC Web Base System Relies of End User Input Mimics SG Website

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October 2006 Service Program Longitudinal Tracking Data Ported From Existing Sources CMIS, SG Databases or Files, Other Customer Determines What Data to Include Years, Programs, Award level Standardized Forms With Some Customization Data Resides on NSGF Server Data Ownership Resides in SG Not NSGF

October 2006 Longitudinal Tracking Data Fields Contact Information Educational History Employment History NASA Program Involvement History Anecdotal Data

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October 2006 Longitudinal Tracking Responsibilities Space Grant –Initial Data –Address Verification (Optional) –Yearly Evaluation Feedback NSGF –System As Described –Assistance in Acquiring Initial Data –All NASA Requested Longitudinal Tracking Reports (Budget Call, 20 th Year Review, Others) –Data Security and Confidentiality –Summaries of Data –Complete Data Files Upon Request –Hard Copy Mail outs to Verified Addresses –Comparison Data to All Participating States –Keep the Customer Happy

October 2006 Longitudinal Tracking Data 11 States Involved As of 30 September (AR, FL, MD, MN, MS, NC, OR, PA, TN, TX, WA) ~5,000 Former Participants Employer Sampling Boeing AerospaceNational Center for Atmospheric Research Defense Information Systems AgencyNOAA GE Aircraft EnginesNorthrop Grumman Gulfstream AerospaceOak Ridge National Lab Lockheed MartinOrbital Sciences Corporation NASA AmesRaytheon NASA GoddardScience Applications International Corp NASA JPLScripps Institution of Oceanography NASA JSCSpaceWorks Engineering, Inc. NASA LangleyUnited Space Alliance NASA Marshal

October 2006 Longitudinal Tracking Anecdotal Data “provided me with leadership opportunities that have helped me greatly during my education and now in my professional life.” (1998 Scholar: currently working for the Naval Air Systems Command & pursuing a PhD) “The space grant helped capture my interest in research and kindled my passion for science.” (2003 Scholar: currently in graduate school) “It gave me a good experience using new analytical software and opened my eyes to how different people specializing in different areas can all contribute to a scientific project.” (1998 Scholar: currently working in industry) “The program was especially important because it was my first experience with an independent research project overseen by a faculty member. It helped prepare me for the work involved with my graduate studies in plant pathology.” (2002 Scholar: currently in graduate school)

October 2006 Longitudinal Tracking Response Rate Participant Response Rate as a Function of Their Last Year of Involvement in Space Grant Programs

October 2006 Longitudinal Tracking Financial Information Allowable Expense on Federal Grant Contacting Mechanisms –Standard Purchase –Purchase Order –Sole Source Purchase Order –Cost Reimbursable Subcontract –NSGF State Expendable Funds Costs Based Upon –Number of Participating States –Actual Costs –$5,500 First Year Maximum –$4,000 Out Year Maximum

October 2006 Service Program CMIS Forms Features –On-line CMIS Based Forms –Available Year Round –Available w/o Username/Password –Reports Formatted for Quick CMIS Entry –State CMIS Contact is Notified of Submission What it Does Not Do –Enter Data Into CMIS –Once Submitted Data Can Not be Edited

October 2006 CMIS Forms Example Jean Page, Fred DeJarnette has submitted a CMIS Higher Education form for "Advanced Design Challenge." You may view this form at Your username is the address to which this message was sent. If you do not know your password or wish to be reminded of your password please use the "Password Reminder" link on the login page. Please note, this submission did NOT enter the data into CMIS but rather stored a copy of the form for your review and entry into CMIS. If you have any questions about the information in this form please contact Fred DeJarnette at If you have any questions about this NSGF provide service please contact Mark Fischer Mark Fischer National Space Grant Foundation (fax)

October 2006 Questions/Comments? URL: Contact: Phone: Internal Site User Name: nsgf Password: nsgf