WS Infrastructure Programme Quarterly Workshop North West Presented by: Neo Thulo Programme Manager North West Date: 31 October 2013

WS Infrastructure Programme: Quarterly Workshop Contents A: Expenditure Status 2013/14 1.RBIG 2.MWIG 3.ACIP 4.NTP B: Key Challenges C: Feedback on letter sent on 9 September 2013 regarding RBIG/ACIP Programme management developments and requirements. D: Project to be “Fast Track” E: Projects to be Launched F: Way forward

A1. RBIG : Expenditure 2013/14

A1. RBIG : Expenditure 2013/14 (2)

A2. MWIG: Expenditure 2013/14

A3. ACIP : Expenditure 2013/14 Note: BAS expenditure of R 3.4 million in Oct

A4: NTP – Expenditure 2013/14 Note: Except for Moses Kotane, transfers done in September 2013

B: Key Challenges RBIG Taung – delays due to community delays & project held hostage to get to Department of Agriculture Ventersdorp - Difficulty to get payment for pledged counter funding Various projects – Inability of WSAs to counter fund Pilanesberg – Delayed start on contracts having negative effect on progress / expenditure

B: Key Challenges RBIG Maquassi Hills placed under administration – to change IA (6 months delay) Duplicate appointments of PSPs by WSA for one project, overlapping project area – redefinition of scope & delay in finalising IRS process Not able to pay DWACU through LOGIS – submission to be provided to CFO by 4 November 2013

B: Key Challenges Moretele LM: (1)Commitment done by WSA but no IA appointment – invoices cannot be rendered (ACIP) (2)Transfers received in September only (WSOS) Madibeng LM: (1)Commitment done by WSA but no IA appointment – invoices cannot be rendered (ACIP) (2)Transfers received in September only (WSOS) Moses Kotane LM: (1)Transfers received in July but contract not yet adjudicated (WSOS) (2)Delayed commitments (now done) requires additional planning and effort to fast track the project (ACIP)

B: Key Challenges NMMDM: (1)Delayed payments of contractors results in several delays and performance challenges (2)Transfers received in September only (WSOS) (3)Previous allocation spending to be resolved and committed in context of new funding (WSOS) (4)Long delays in commitment by WSA requires extra effort to fast track project implementation (5)Issues concerning approval of VO delays payment to contractors and implementation of work (ACIP, MWIG) Dr RSM DM: (1)Transfers received in September only (WSOS) (2)Delays in procurement processes – tender not launched yet (MWIG)

C: Feedback on letter sent on 9 September 2013 Provincial Planning Committees – NW Planning Committee in place (to be expanded to include ACIP, MWIG &NTP); meets quarterly – Revised ToR presented to NWPC on 7 August 2013 – adoption to be finalized – Chairperson of NWPC is the DWA Regional Head – NWPC in place since 21 September 2011 Budget re-allocation & acceleration plans for RBIG & ACIP – AP 2.1: Revised again in October 2013 for adjustments – AP 2.2: To be provided by 8 November 2013

C: Feedback on letter sent on 9 September 2013 (2) Preparing for Audits – AP 3.1 – AP 3.3: In process Transferring of assets & assessment of completed projects – AP 4.1: To be provided – AP 4.2: Maquassi Hills BWS

C: Feedback on letter sent on 9 September 2013 (3) Financial commitment for each project – AP 5.1: Completed – AP 5.2: Submission to Capex on existing projects: Taung / Naledi RBWSS – AP 5.3: Submissions made to Capex previously: Ventersdorp BWS It is the understanding that a submission should be made to Capex / PMU when budget is exceeded by more than 15%

C: Feedback on letter sent on 9 September 2013 (4) Performance evaluation of RBIG projects – AP 6.1: Training of M&E officials still to be done – AP 6.2: All performance evaluation reports were submitted before 25 October 2013 Provincial bulk master planning – AP 7.1: N Thulo and J Ratombo will manage the PBMP ACIP guidelines – ACIP document still to be circulated to any external stakeholders; and comments to be provided on the document by 8 November 2013

D: Projects to “Fast Track” Pilanesberg RBWSS Taung / Naledi RBWS Mamusa RBWS Wolmaransstad WWTW & bulk outfall sewer

D: Projects to “Fast Track” 1.Moretele WCDM (ACIP – R 2 000k) 2.Madibeng WCDM (ACIP – R 2 000k) 3.Moses Kotane Refurbishment (WSOS – R 5 300k plus Other - R 700k (RRU + MISA)) 4.Moses Kotane WCDM (ACIP – R 5 000k) 5.NMMDM - Ottosdal Water Augmentation (ACIP – R 2 000k)

E: Projects to be Launched Pilanesberg RBWSS: Phase 1 (28 November 2013) There are no new projects to be launched for ACIP/MWIG due to the current project status in the FY2013/14

F: Way forward Ensure by means of regular interactions through DWA project progress meetings, that the municipalities are aware of the conditions of the grants and to commit/execute project to ensure the successful completion of all projects in terms of the conditional key dates For slow progress, region to issue (and elevate if necessary) non-compliance notices Consider earlier transfers of Schedule 5B to avoid that procurement delays affect programme performance