Excel 2007 ® Business and Personal Finances How can Excel 2007 help you plan a project and chart its progress?

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Excel 2007 ® Business and Personal Finances How can Excel 2007 help you plan a project and chart its progress?

Lesson 4: Analyze Data The formulas, charts, and graphs in Excel 2007 will help you analyze, develop, and display the data needed for your project without having to make manual calculations.

Lesson 4: Analyze Data  Filter and sort data  Write, edit, and use formulas and functions  Use absolute, relative, and mixed references  Create, modify, and position diagrams  Create, modify, and position charts Lesson 4 Objectives:

To sort and filter data, use the Sort A to Z buttons, located on the Ribbon. Lesson 4: Analyze Data The Sort A to Z button arranges numbers in increasing order or alphabetizes words. To sort in decreasing numerical order or in reverse alphabetical order, use Sort Z to A.

To see only the data you want to see, use the AutoFilter command to filter the worksheet. Lesson 4: Analyze Data To use AutoFilter, you must first click on a cell in the range, or group of cells, that you want to filter.

You can tell Excel which numbers to use and what mathematical operation to perform by creating a formula. Lesson 4: Analyze Data Every formula begins with an equal sign (=) and includes values or cell references.

To save time, create a formula by choosing a function, or preset formula, from a list. Lesson 4: Analyze Data After you have chosen the function you want to use, fill in the correct numbers or cell references.

To copy a formula from cell to cell, use the Copy and Paste commands Lesson 4: Analyze Data Excel will automatically modify the cell references in the new formula so it calculates correctly.

A relative reference is a cell reference that changes when a formula is copied into a new location. Lesson 4: Analyze Data A relative reference is written with the column letter and row number, such as B2. A relative reference shows how a formula is relative to the data in a particular cell. If the formula moves, the reference moves with it.

Lesson 4: Analyze Data An absolute reference does not change when you copy the formula to a new location. An absolute reference is a locked cell that maintains a constant reference to the original cell when copied and pasted.

Lesson 4: Analyze Data To write an absolute reference, place a dollar sign ($) in front of both the column letter and the row number. Use an absolute reference when more than one formula should refer to the same cell. The dollar signs lock the formula to the cell $E$12.

The Charts group allows you to create charts based on the data that you select. Lesson 4: Analyze Data Common types of charts include bar charts, column charts, line charts, and pie charts.

Use Chart Tools to make the data easier for others to read or to make your point. Lesson 4: Analyze Data You can change the look of the chart to highlight sales trends, salary increases, or the decrease of a loan balance as payments are made.

Use a line chart to help you compare sales over time. Lesson 4: Analyze Data Another way to modify a chart is to change the chart type. Give a clustered column chart a completely different look by changing its chart type to a line, bar, or area chart. Use a bar chart to compare items to each other.

Lesson 4: Analyze Data To avoid cluttering a worksheet with numbers and charts, put the data in one sheet and move the accompanying charts to another sheet in the same workbook.

Lesson 4: Analyze Data The COUNT function is used to find the number of cells in a range that contain numbers. The COUNTA function is used to find the number of cells in a range that contain ANY kind o fdata.

Lesson 4: Analyze Data The PMT function calculates the monthly payment for a loan using the amount of the loan, the interest rate, and the number of payments. The PMT function is very useful if you want to create a budget.

Lesson 4: Analyze Data The Function Arguments dialog box will help you calculate your monthly loan payments with PMT. Rate is the interest rate. Nper is total number of payments. Pv is present value.

Lesson 4: Analyze Data The IF function allows a worksheet to compare data. ConditionValue if True Value if False IF function compares data to see if a Condition, or rule, that you create is true. One value is returned if the condition is true and another is returned if it is false.