Building Capacity Methodology Evaluation & Proposal March 22, 2012

Building Capacity Methodology T OPICS TO BE C OVERED Purpose & Approach Definitions VDOE Guidelines on Capacity Review of Current Capacity Policy Proposed Methodology

Building Capacity Methodology In response to the 2011 Long Range Planning Advisory Committee’s Recommendation for the Capital Improvement Program (CIP), the School Board requested that the building capacity of all schools be evaluated and analyzed. A committee was formed from both the operational & instructional sides of the division. The committee developed a proposal, and liaisons then visited all schools and walked each building with the respective principal. P URPOSE & A PPROACH

Building Capacity Methodology DESIGN CAPACITY is the student capacity of a school based on the calculation of the learning spaces as they were originally designed. This is also referred to as architectural capacity. PROGRAM CAPACITY is the student capacity of a school based on the current use of each learning space. It is how many students the building can support when the restrictions of the program of study are applied. This is also referred to as functional capacity. D EFINITIONS

Building Capacity Methodology CLASSROOM MULTIPLIER is the average of how many students should be in each classroom. The number is multiplied against the number of classrooms to determine capacity. This is also referred to a “student to classroom,” “class size” or “student per teaching station” ratio. UTILIZATION FACTOR is a percentage applied to the capacity figure at secondary schools to account for learning spaces that cannot be used 100% of the time (i.e. 7 out of 8 periods). D EFINITIONS ( CONT.)

Building Capacity Methodology There are no requirements from the Virginia Department of Education (VDOE) regarding capacity, classroom multipliers, etc. VDOE publishes Capacity Worksheets for each level (elementary, middle, high) in ‘Guidelines for School Facilities in Virginia’s Public Schools’ Worksheets include a SOQ Maximum Capacity & Division Operating Capacity. The latter allows the division to input how many students per teaching station. VDOE’ S G UIDELINES

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

ELEMENTARY SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms 8 Pre-Kindergarten Classrooms18 Kindergarten Classrooms24 First-Third Grade Classrooms24 Fourth-Fifth Grade Classrooms25 Non Capacity Spaces Art Classrooms Music Classrooms Resource Classrooms Gym-Multipurpose Rooms Science/Computer Rooms

ELEMENTARY SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms 8 Pre-Kindergarten Classrooms18 Kindergarten Classrooms24 First-Third Grade Classrooms24 Fourth-Fifth Grade Classrooms25 Non Capacity Spaces Art Classrooms Music Classrooms Resource Classrooms Gym-Multipurpose Rooms Science/Computer Rooms CURRENT ACPS POLICY

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 MIDDLE SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms8 Language Arts24 Homeroom Classrooms25 (Social Studies, Math or Science) Non Capacity Spaces Art Classrooms Chorus/Band/Music Classrooms Resource Classrooms PE/Gym/Health/Multipurpose Rooms Exploratory Career Classrooms/Labs Computer Rooms

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 MIDDLE SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms8 Language Arts24 Homeroom Classrooms25 (Social Studies, Math or Science) Non Capacity Spaces Art Classrooms Chorus/Band/Music Classrooms Resource Classrooms PE/Gym/Health/Multipurpose Rooms Exploratory Career Classrooms/Labs Computer Rooms N/A CURRENT ACPS POLICY

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 High School Permanent Spaces Per Teaching Station Academic Classrooms25 (Foreign Language, Social Studies, Math, Science) English Classrooms24 Arts Education Classrooms (Visual Arts, Drama) 24 Business/Office Education Classrooms25 (Typing/Keyboard, Computer App., Business, etc.) Music Classrooms (Band, Chorus, Music) 30 Health Classrooms30 Main Gym (Counts as 2 Teaching Stations) 30 Auxiliary Gym (Counts as 1 Teaching Station) 25 Service/Marketing Classrooms/Labs:20 (Consumer/Health Occup., Teen Living, Marketing) Vocational Education Lab:20 (Do not count associated classrooms) Self-Contained Exceptional 8 Student Classrooms Capacity is 90% of Total.

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 High School/Middle School Permanent Spaces Per Teaching Station Academic Classrooms25 (Foreign Language, Social Studies, Math, Science) English Classrooms24 Arts Education Classrooms (Visual Arts, Drama) 24 Business/Office Education Classrooms25 (Typing/Keyboard, Computer App., Business, etc.) Music Classrooms (Band, Chorus, Music) 30 Health Classrooms30 Main Gym (Counts as 2 Teaching Stations) 30 Auxiliary Gym (Counts as 1 Teaching Station) 25 Service/Marketing Classrooms/Labs:20 (Consumer/Health Occup., Teen Living, Marketing) Vocational Education Lab:20 (Do not count associated classrooms) Self-Contained Exceptional 8 Student Classrooms Capacity is 90% of Total % CURRENT ACPS POLICY

Per Policy FB-AP: three specialty classrooms 8:1 16 students 20 students Elementary school capacity is based on the number of classrooms available for regular classroom instruction, excluding the gymnasium and three specialty classrooms for areas such as art, music, computers, etc. Self-contained Special Education classes are calculated into the capacity at an 8:1 student to classroom ratio. Preschool classrooms are calculated at 16 students per classroom while K-5 is calculated at 20 students per classroom. A 15% reduction in capacity was applied to two elementary schools where classrooms did not meet the state standards for size. ACPS Current Capacity Methodology Building Capacity Methodology

Per Policy FB-AP 20 students 40 per classroom 25 each 8:1 15% reduction High School & Middle School capacity is based on the number of regular classrooms available to be used as teaching stations and is calculated at 20 students per classroom. Music, chorus, and band are calculated at 40 per classroom and the gymnasium counts as 2 teaching stations of 25 each. Self-contained Special Education classrooms are calculated into the capacity at an 8:1 student to classroom ratio. A 15% reduction in the calculated capacity is then applied to account for scheduling difficulties and class size variation. Building Capacity Methodology ACPS Current Capacity Methodology

Limitations of current methodology: The number of regular classrooms available to be used as teaching stations is not consistently counted across all schools. The classroom multiplier has no relation to budgeted staffing levels, average class size or other factors. The current capacity methodology does not account for the space needs of programs specific to an individual school’s populations (i.e. Gifted, Title 1, ESOL, etc.). Building Capacity Methodology ACPS Current Capacity Methodology

1997/98:Capacity was calculated with a multiplier of 22 students per regular classroom. 2000/01: Classroom multipliers were revised to reflect Differentiated Staffing (based on the number of students eligible for Free/Reduced Lunch), so the multiplier was not the same for all schools. The new calculations reduced the division’s total capacity by 896 students. 2003/04:The utilization factor in the high school capacity formula was increased to a 15% reduction (previously only 10%). This change resulted in a reduction of high school capacity of 371 students. 2008/09:Capacity formula was changed as a result of the Resource Utilization Study. The formula is what is currently utilized by the County. The key change was that the multiplier was revised to 20 for all schools. The revision increased the division’s total capacity by 1279 seats or 8.76 %. Building Capacity Methodology ACPS Capacity History

Building Capacity Methodology P ROPOSED M ETHODOLOGY ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x

Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x Creates a variable classroom multiplier Counts rooms in a more rigorous manner Increases the # of specialty classrooms that are excluded Increases from 85% to 87.5% which represents 7 out of 8 periods (applicable for Middle & High Schools only) KEY CHANGES P ROPOSED M ETHODOLOGY

Building Capacity Methodology P ROPOSED M ETHODOLOGY ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x

Building Capacity Methodology The current policy counts regular classrooms at a multiplier of 20 students per classroom at all schools. vs. The proposed method provides a formula for the multiplier which results in different multipliers for different schools. With differentiated staffing (based on the number of students eligible for Free/Reduced Lunch), class sizes vary between schools based on the school’s population. The new formula reflects this variance. ClassroomMultiplier P ROPOSED M ETHODOLOGY

Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Teachers = Simplest Form

Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Teachers # of Students # of Students/Class Size Class Sizes in 2012/13 Budget: K-3: : : : = = Simplest Form Teachers Staffed at Regular Base Level Only

Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Students/Class Size Class Sizes in 2012/13 Budget: K-3: : : : = = Staffed at Regular Base Level Only # of Students # of Students/Class Size + Differential Staff FTE/2 Add Teachers Staffed at the Differentiated Level # of Students # of Teachers Simplest Form

Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: Class Sizes in 2012/13 Budget: K-3: : : : = # of Students # of Students/Class Size + Differential Staff FTE/2 Including Half of Differentiated Staff Enrollment* Enrollment*/Class Size + Differential Staff FTE/2 = *Enrollment Used for Teacher Allocation in Budget Book Proposed Formula # of Students # of Students/Class Size = Staffed at Regular Base Level Only # of Students # of Teachers Simplest Form

Enrollment* (Enrollment*/Class Size**) + (Differential Staff FTE/2) Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: **Class Sizes in 2012/13 Budget: K-3: : : : = *Enrollment Used for Teacher Allocation in Budget Book

Enrollment* (Enrollment*/Class Size**) + (Differential Staff FTE/2) Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: **Class Sizes in 2012/13 Budget: K-3: : : : = *Enrollment Used for Teacher Allocation in Budget Book STUDENTS TEACHERS

Building Capacity Methodology SCHOOL12/13 Enrollment* Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier ELEMENTARY GREER YANCEY WOODBROOK RED HILL SCOTTSVILLE AGNOR-HURT CALE STONY POINT STONE-ROBINSON CROZET BAKER-BUTLER BROWNSVILLE BROADUS WOOD HOLLYMEAD MERIWETHER LEWIS MURRAY ClassroomMultiplier Enrollment (Enrollment/Class Size) + (Differential Staff FTE/2) Class Sizes in 2012/13 Budget: K-5 WEIGHTED AVERAGE = 21.05

Building Capacity Methodology SCHOOL Calculated Multiplier 11/12 Adjusted Multiplier 11/12 Calculated Multiplier 12/13 Adjusted Multiplier 12/13 GREER YANCEY WOODBROOK RED HILL SCOTTSVILLE AGNOR-HURT CALE STONY POINT STONE ROBINSON CROZET BAKER-BUTLER BROWNSVILLE BROADUS WOOD HOLLYMEAD MERIWETHER MURRAY ClassroomMultiplier Elementary Classroom Multiplier Options A B

Building Capacity Methodology SCHOOL 2012/13 Enrollment # Used for Teacher Allocation Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier MIDDLE JOUETT WALTON BURLEY JOUETT SUTHERLAND HENLEY SCHOOL 2012/13 Enrollment # Used for Teacher Allocation Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier HIGH ALBEMARLE MONTICELLO WESTERN ALBEMARLE Enrollment (Enrollment/Class Size) + (Differential Staff FTE/2) Class Sizes in 2012/13 Budget: Grades 6-8: 23.37; Grades 9-12: ClassroomMultiplier

Building Capacity Methodology ClassroomMultiplier The new adjusted multipliers apply to regular classrooms only. The following spaces are calculated as such: Self-Contained Special Education Classrooms…………8 students Pre-K Classroom ……………………….16 students Career and Tech Education Classroom20 students Main Gym………………………………50 students Auxiliary Gym…………………………..25 students

Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x P ROPOSED M ETHODOLOGY

Building Capacity Methodology Number of Classrooms Regardless of current use, all rooms which could hold 25 students are counted: 31

Building Capacity Methodology Number of Classrooms SPECIALTY CLASSROOMS The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusions vary between schools. Elementary School Classroom Exclusions Art Gifted ProgramTitle 1 Music ESOL Computer Lab SPED Resource Middle & High School Classroom Exclusions Computer LabGifted Program Teacher Work AreaESOL SPED Resource

Building Capacity Methodology Number of Classrooms SPECIALTY CLASSROOMS The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusion varies between schools. Elementary School Classroom Exclusions Art Gifted ProgramTitle 1 Music ESOL Computer Lab SPED Resource Only Exclusions in Current Policy Middle & High School Classroom Exclusions Computer LabGifted Program Teacher Work AreaESOL SPED Resource

Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x P ROPOSED M ETHODOLOGY

31 Building Capacity Methodology Example: Agnor-Hurt Elementary

31 Building Capacity Methodology Example: Agnor-Hurt Elementary AGNOR-HURT QtyMultiplierTotal 2x16=32 24x18.25=438 0x8= Previous: 552/592 Classroom Type Pre-K K-5 SPED (SCC) Art Music Computer SPED Resource Gifted ESOL Title 1 Total Full Size Classrooms BUILDING CAPACITY Mobile Unit Capacity Total Capacity

31 Building Capacity Methodology AGNOR-HURT QtyMultiplierTotal 2x16=32 24x18.25=438 0x8= Previous: 552/592 Classroom Type Pre-K K-5 SPED (SCC) Art Music Computer SPED Resource Gifted ESOL Title 1 Total Full Size Classrooms BUILDING CAPACITY Mobile Unit Capacity Total Capacity Brownsville in AGH Building QtyMultiplierTotal 1x16= 25x20.25=506 0x8= Previous: 552/592 Example: Agnor-Hurt Elementary

Building Capacity Methodology 47 Example: Jouett Middle

47 Building Capacity Methodology JOUETT QtyMultiplierTotal 32x20.5=656 2x20=40 1x8=8 1x50= Previous: 699 Classroom Type Academic CTE SPED (SCC) Gym Computer SPED Resource Gifted ESOL Teacher Work Area Total Full Size Classrooms Utilization Factor BUILDING CAPACITY Mobile Unit Capacity Total Capacity Example: Jouett Middle

Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) ELEMENTARY AGNOR-HURT %507 BAKER-BUTLER %640 BROADUS WOOD %365 BROWNSVILLE %765 CALE %683 CROZET %347 GREER %567 HOLLYMEAD %575 MERIWETHER LEWIS %446 MURRAY %340 RED HILL %235 SCOTTSVILLE %217 STONE-ROBINSON %521 STONY POINT %305 WOODBROOK %371 YANCEY %171 Subtotal %7053

Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed Multiplier A Difference from Current Proposed Multiplier B Difference from Current ELEMENTARY AGNOR-HURT %46484% BAKER-BUTLER %63297% BROADUS WOOD %36090% BROWNSVILLE %756106% CALE %64285% CROZET %34290% GREER %55989% HOLLYMEAD %48898% MERIWETHER LEWIS %38097% MURRAY %316100% RED HILL %16082% SCOTTSVILLE %17891% STONE-ROBINSON %51583% STONY POINT %22578% WOODBROOK %31268% YANCEY %13577% Subtotal %646490%

Elementary Subtotal *91%7053 MIDDLE BURLEY %732 HENLEY %970 JOUETT %696 SUTHERLAND %735 WALTON %570 Subtotal %3702 HIGH ALBEMARLE %1812 MONTICELLO %1264 WESTERN ALBEMARLE %1235 Subtotal %4311 TOTAL14,98114,28495%15,066 Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) * Based on Multiplier A

Building Capacity Methodology SCHOOL Current Capacity Capacity Conflicts with Projected Enrollments Additional Seats in Trailers Proposed Capacity* 2012/132013/142014/152015/162016/17 ELEMENTARY AGNOR-HURT** 552(36)(62)(75)(87)(96)40 470(118)(144)(157)(169)(178)37 MERIWETHER 391(72) (86)(93)(86)60 385(78) (92)(99)(92)61 RED HILL* (10)(5)(20)(19)(25)73 SCOTTSVILLE* 196(13)(3)(12)(26)(21)40 180(29)(19)(28)(42)(37)37 STONY POINT * 288(3)(16)(26)(49)(50)80 228(63)(76)(86)(109)(110)77 WOODBROOK* (4)(7)(10)(13)(25)55 YANCEY* (9)(15)(19) (30)34 HIGH ALBEMARLE (6)(83)(59)(92) (45)(21)(54)0 WESTERN ALBEMARLE (31)(50) (1)(20)121 Capacity vs. Projected Enrollment * Based on Multiplier A

Elementary Subtotal %7053 Middle Subtotal %3702 High Subtotal %4311 TOTAL14,98114,28495%15,066 Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) Current Capacity vs. Proposed Capacity Summary

Back-Up Slides

Building Capacity Methodology ELEMENTARY SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 8 sf/student Capacity at 14 sf/ student Sq FeetCapacity AGNOR-HURT BAKER-BUTLER BROADUS WOOD BROWNSVILLE CALE CROZET GREER HOLLYMEAD MERIWETHER MURRAY RED HILL SCOTTSVILLE STONE ROBINSON STONY POINT WOODBROOK YANCEY Core Spaces (calculated per VDOE guidelines)

Building Capacity Methodology MIDDLE SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 9 sf/student Capacity at 14 sf/ student Sq FeetCapacity BURLEY HENLEY JOUETT SUTHERLAND WALTON HIGH SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 9 sf/student Capacity at 14 sf/ student Sq FeetCapacity ALBEMARLE * MONTICELLO WESTERN ALBEMARLE Core Spaces (calculated per VDOE guidelines)