Responsibilities of partners – need for continuing active contribution Lesley Rickards MEDIN Open Meeting, 2 November 2011

This is all about YOU... Responsibilities of partners

Standards Metadata Archiving Data access policy Acknowledging data source Cementing and promoting best practice “BEST PRACTICE” FOR MANAGEMENT OF MARINE DATA

Apply and documenting recognised Quality Control procedures at all stages of: data collection processing archiving Application of data guidelines Data submission guidelines Standards

Survey X 2. Survey Data 4. Sample Event Technique = Trawl and Tow 1. Project Offshore Litter 6. Sample Data Fish Abundance and Biomass 6. Sample Data 4. Sample Event Technique = Oceanographic Profile etc Oceanographic Vertical Profile 6. Sample Data 5. Data Production Tools 3. Fixed Station 5. Data Production Tools Data Guidelines

Generate and maintain discovery metadata records: For all marine data MEDIN format Publish these metadata to MEDIN Publish to the wider community Tools and help available Metadata

Lodge all relevant marine data of long-term interest with MEDIN DACs (subject to ownership agreements) can require restricted access if required In return, DACs undertake to ensure data are always freely available to the original supplier “freely” available means without restriction on use, but in some cases a reasonable cost of recovery fee may be charged (if agreed between the DAC and data supplier) Archiving

Seabed and sub-seabed geology, geophysics data Water column oceanographic data Marine flora, fauna and habitat data Bathymetric data Data Archive Centres (DACs) Coming soon: Met DAC – marine meteorology Fisheries DAC Historic Environment (heritage) DAC

Establish in clear terms policy with regard to: data ownership licensing access as they apply to individual data sets Conform with various data policies as they relate to individual data sets, e.g., Freedom of Information Environmental Information Regulations Public Sector Information regulations Intergovernmental Oceanographic Commission (IOC) World Meteorological Organisation (WMO) Data Access Policy

Partners will: acknowledge the source of any data they access through the framework respect data policy as requested by the owner Acknowledging Data Source

When letting data collection contracts ensure that: appropriate standards are applied and recorded that metadata are generated in the MEDIN recommended format that provision is put in place for long term curation that IPR and terms for third party use are clearly defined Cementing and Promoting Best Practice

MEDIN model “data clause” for data collection Ensures (public sector) research and survey commissioning bodies adopt this best practice and have a contractual basis for the data gathering programs they commission Standard clauses that can be used in tender specifications Forms a fundamental part of the contract from the start Ensures that data management best practice and its associated costs addressed by Contractors (tenderers) at the tender compilation stage Includes implementation guidelines Collates experience from existing “data clauses” in contracts across the marine community in the UK

Feedback from partners User community consultation Open meeting – breakout sessions Feedback forms Partner questionnaire Through web-site ( To MEDIN Core team Participating in MEDIN Working Groups

Remember the second slide: It’s all about YOU... More correctly: it’s all about US MEDIN can only be successful as a collaborative effort – the marine (data) community working together So be pro-active, provide feedback, ask questions, join working groups, contribute to Marine Data News, etc. Thank you!