2012 SLDS P-20W Best Practice Conference 1 D OCUMENTING AND Q UANTIFYING R ETURN ON I NVESTMENT Tuesday, October 30, 2012 Brian Rawson, Texas Education Agency Kurt Kiefer, Wisconsin Department of Public Instruction Neal Gibson, Arkansas Department of Education

2012 SLDS P-20W Best Practice Conference Approaches to ROI o Arkansas o Texas o Wisconsin Questions & Answers O VERVIEW 2

2012 SLDS P-20W Best Practice Conference A RKANSAS ’ S R ETURN ON I NVESTMENT 3

2012 SLDS P-20W Best Practice Conference 4 arc.arkansas.gov

2012 SLDS P-20W Best Practice Conference 5 D UPLICATE E NROLLMENT

2012 SLDS P-20W Best Practice Conference 6 quicklooks.arkansas.gov

2012 SLDS P-20W Best Practice Conference 7 E CONOMIC S UCCESS M EASURES

2012 SLDS P-20W Best Practice Conference 8 UAMS N EONATAL R ESEARCH

2012 SLDS P-20W Best Practice Conference 9 I MPROVEMENT P LAN S OFTWARE

2012 SLDS P-20W Best Practice Conference 10 L EGISLATURE R EPORTS

2012 SLDS P-20W Best Practice Conference T EXAS S TUDENT D ATA S YSTEM ROI A BALANCED APPROACH TO BENEFITS REALIZATION 11

2012 SLDS P-20W Best Practice Conference Q UANTITATIVE VS Q UALITATIVE ROI 12 Post-Implementation Review of Business Outcomes Actual results of 4 quantitative and qualitative factors that were anticipated in the business case: Statutory fulfillment Strategic alignment Agency impact analysis Financial analysis Business justification Project planning Solicitation and contracting Project implementation Benefits realization Texa s Project Delivery Framework (statutory) Business Case Comparative information between business solution cost and project benefits, based on a business case analysis process

2012 SLDS P-20W Best Practice Conference M = Mandate S = Value to state C = Value to customers I = Investment value R = Risk R ETURN ON I NVESTMENT V ALUE TO THE S TATE (ROI V ) 13 ROIv = M + S + C + I 2 √ R

2012 SLDS P-20W Best Practice Conference S TATEWIDE VS L OCAL ROI 14 Current SIS Annual CostsPotential SIS “Cloud-based” Costs SIS application baseAnnual subscription Vendor adaptationAnnual hosting Hardware/softwareOne-time installation Facilities & internetInternet service Training/sustainability Support Staffing EX: State-sponsored Student Information System (SSIS) TCO Tool helps LEAs compare costs of current SIS against prices for SSIS contracts

2012 SLDS P-20W Best Practice Conference S UMMARY 15  Balanced approach to ROI Quantitative ROI satisfies fiduciary responsibility Qualitative factors ensure comprehensive perspective Statewide focus satisfies “funders” Local focus satisfies local control needs

2012 SLDS P-20W Best Practice Conference W ISCONSIN ’ S R ETURN ON I NVESTMENT

2012 SLDS P-20W Best Practice Conference Quantifiable Cost Savings Data Collection o $30M+ per year currently Software Licensing o Reduced by 25 to 50%, ~$4.5M per year W ISCONSIN

2012 SLDS P-20W Best Practice Conference Wisconsin is uniquely organized for this sort of solution as a large collection of relatively small districts W ISCONSIN

2012 SLDS P-20W Best Practice Conference

Technology scales well 1,000 vs. 1,000,000 students – same system, similar effort and labor Technology advances enable bandwidth, cloud, SaaS W ISCONSIN

2012 SLDS P-20W Best Practice Conference Eliminates repeated tasks every district performs: Procurement and negotiating contracts Network Operations o Installing and managing servers Database and Application Management o Installing and updating that software o Fixing bugs o Documenting changes Updating training information W ISCONSIN

2012 SLDS P-20W Best Practice Conference Eliminates repeated tasks every district performs: Data integration with external agencies o Immunizations via the state registry o Federal lunch program status via direct certification o Transcripts to WI colleges and universities W ISCONSIN

2012 SLDS P-20W Best Practice Conference Provides not easily quantifiable benefits: Equity – all get the same features Improved data quality from common source Electronic records for mobile students, eliminates cumulative folder "Big data" for EWS, RtI, other research Eliminates training Facilitates implementation of specific data events, i.e., statewide surveys W ISCONSIN

2012 SLDS P-20W Best Practice Conference Q UESTIONS & A NSWERS

2012 SLDS P-20W Best Practice Conference Contact information: Brian Rawson, Kurt Kiefer, Neal Gibson, Jeff Sellers, For more information on Return on Investment: Traveling Through Time: The Forum Guide to Longitudinal Data Systems Book II: Planning and Developing an LDS: C ONTACTS & A DDITIONAL R ESOURCES 25