Why CEDS? 201

What are Common Education Data Standards? What is CEDS? Why do we need it? Development: Who & How? What does CEDS provide?

Common Education Data Standards What are we talking about?

Data standard: Data standard: an agreed upon set of data names, definitions, options & technical specs certain data all understandcompareexchange But, there are certain data we all need to understand, compare & exchange. P-20 manydifferent data standards Education institutions across P-20 use many different data standards. For these, we need a common education data standard common education data standard.

Demographic data FOR EXAMPLE: Demographic data Imagine... State PreK Program Your State PreK Program has a child also enrolled in Child Care Child Care that uses a different education data standard different education data standard.

State PreK Program Here’s a child: Matthe SmithIII Race = Guamanian Gender = M Here’s a child: Matthe SmithIII Race = Guamanian Gender = M Child Care Hmmm… Did you mean: Matthew ? Smith ? Suffix = III ? Race = NHOPI ? Sex = M ? Hmmm… Did you mean: Matthew ? Smith ? Suffix = III ? Race = NHOPI ? Sex = M ?

Demographic data FOR EXAMPLE: Demographic data Imagine... student A student from a high school in State A university in State B different education data standard high school in State A enrolls in a university in State B that uses a different education data standard.

High School in state A IHE in state B Here’s a new student: Jonatha TsumuraII Race = Japanese Gender = M Here’s a new student: Jonatha TsumuraII Race = Japanese Gender = M Hmmm… Did you mean: Jonathan ? Tsumura ? Suffix = II ? Race = Asian ? Sex = M ? Hmmm… Did you mean: Jonathan ? Tsumura ? Suffix = II ? Race = Asian ? Sex = M ?

The P-20 community needs a COMMON VOCABULARY for education data. The P INT is:

What is CEDS?

What is CEDS? voluntarycommon A national collaborative effort to develop voluntary, common data standards for a key set of education data elements Voluntary Common Vocabulary vocabulary A vocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing

Why do we need CEDS? 1.Accuratetimelyconsistent data 1.Accurate, timely, and consistent data to inform decisionmaking 2.Share & compare high quality data P-20 2.Share & compare high quality data within & across P-20 sectors

Required A data collection A federal unit record system Solely an ED undertaking All or nothing An implementation CEDS Not is Not:

CEDS: Who & How?

How do we get it done? Assemble stakeholders Assemble stakeholders representing the field Use existing sources Use existing sources of standards Check alignment Check alignment with the field Review ideas public Review ideas with the public Model Model elements tools Place in tools Release Release

CEDS v2 Stakeholders (1 of 2) State Agencies State Agencies State Education Agencies State Higher Education Agencies Social Services Agencies Local Education Agencies Local Education Agencies K12 Head Start Social Services Institutions of Higher Education Institutions of Higher Education Public Private Community Colleges

CEDS v2 Stakeholders (2 of 2) U.S. Department of Education U.S. Department of Education NCES (SLDS, IPEDS) EDFacts Office of Educ. Technology U.S. Health and Human Services U.S. Health and Human Services U.S. Department of Labor U.S. Department of Labor Interoperability Standard Organizations Interoperability Standard Organizations Education Associations Education Associations Foundations Foundations Financial Student Aid Office of the Undersecretary Special Education

Evaluation & planning Fall 2010 Stakeholder Group meetings; development Spring ─ Summer 2011 Draft One released for public review July ─ August 2011 Version 2 Development

Stakeholder Group meetings; development Fall 2011 Final Draft released for public review October 2011 Stakeholder Group meeting; development December 2011 Version 2 Development (continued)

Released FINAL Version 2 standard January 2012 Version 2 Development (continued)

What does CEDSprovide?

CEDS provides: Common, Voluntary Vocabulary A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources Tools & Models Powerful Stakeholder Tools & Models Data Alignment Tool Logical Data Model

Standard Information: The Basics Element Definition Option set Domain Related Use Cases Entity Yes No NotSelected K12 Student Hispanic or Latino Ethnicity K12

CEDS Logical Data Model 2 distinct views Comprised of 2 distinct views: Domain Entity Schema (DES) A hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities Used primarily by people as an index to search, map, and organize elements Normalized Data Schema (NDS) The NDS Logical Model provides a standard framework for integration of P-20 data systems through a well-normalized “operational data store” NDS factors the entities and attributes of the DES with standard technical syntax and 3rd normal form

Entity Relationship Diagram (ERD)

Web-based tool that allows users to: their data dictionaries Import or input their data dictionaries Align Align their data to CEDS Comparewith others Compare themselves with others Analyze Analyze their data in relation to various other CEDS-aligned efforts CEDS Alignment Tool

CEDS Use Case Generator Tool Builds on the CEDS Alignment Tool and allows stakeholders to: specificrelevant growing pool Generate specific and relevant maps to a growing pool of CEDS aligned use cases

We need standards CEDShere Group Effort P-20 Elements Data Model Powerful Tools 1. We need standards 2. CEDS is here 3. It’s a Group Effort 4. It’s for P It provides Elements 6. It’s got a Data Model 7. It’s got Powerful ToolsRECAP

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