Security Squad Keeping your Equipment and Information Safe Security Squad Keeping your Equipment and Information Safe Security Squad Video Series, Part 1 Presenter, Title University of ________________ 8/26/2015Security Squad Video Series

1.Greater understanding why security is needed to protect your business 2.Recognition of small business security concerns 3.Basic knowledge of tools and actions needed to fix security gaps Security Plan Objectives 8/26/2015Security Squad Video Series

8/26/2015Security Squad Video Series The Security Plan Plan Overview

Data loss and equipment failures are expensive Identify theft is a serious problem Mistakes do happen Most critical loss areas can be fixed Why Develop a Plan 8/26/2015Security Squad Video Series

Inventory – Tallying What you Have Passwords – Creating Strong Passwords Backups – Making Secured Copies Viruses – Protecting Your Office from Malware Wireless – Limiting Your Exposure Firewalls – Stopping Hackers at the Door E-commerce – Buying and Selling Safely Online Employee Policies – Protecting the Company and Employees Security Plan Topics 8/26/2015Security Squad Video Series

You Trusted employee/s Technician/s Human Resources (if applicable) Security Squad Team 8/26/2015Security Squad Video Series

8/26/2015Security Squad Video Series Equipment and Software Inventory Tallying What You Have

Develop an inventory management system Items to record are: – Model – Date Purchased and price – Serial number – IP Address – MAC Address – Location & Primary users – Warranty dates Key Points – Equipment List 8/26/2015Security Squad Video Series

Items to record are: – Description – Version – Date purchased – Operating license, serial number or key code – Primary users and location Key Points – Software List 8/26/2015Security Squad Video Series

Store copies in a secured, off-site location Permanently label equipment Update list regularly Assign person to maintain list Good Inventory Practices 8/26/2015Security Squad Video Series

8/26/2015Security Squad Video Series InventoryInventory What is your current inventory process? Do you even have an inventory list? Is it up-to-date? Do you have all the needed information? Who’s in charge of keeping the inventory list current?

8/26/2015Security Squad Video Series PasswordsPasswords Creating Strong Passwords

Random letters, numbers and symbols At least 8 characters long No words found in dictionary No names, teams, abbreviations, shows, movies, hobbies or anything readily recognizable. Good Passwords 8/26/2015Security Squad Video Series Junebug24 vs. J*9!b$G!

Secure passwords in a secured location Use a password generator and “lock box” to secure passwords (optional) Do not use “remember password” feature Never share passwords with anyone Do not use default passwords, change them Install password activated screen savers Change passwords immediately if they’ve been compromised Good Password Practices 8/26/2015Security Squad Video Series

8/26/2015Security Squad Video Series BackupsBackups Making Secured Copies

Determine how often to backup your systems – Weekly vs. Daily Backup plan – Incremental, multi-layer – Only data files – Entire system backup Key Points – Backing Up 8/26/2015Security Squad Video Series

Select storage devices – USB flash drives – DVDs – External hard drives Online backup – End-to-end encryption – Needs larger bandwidth Key Points – Backing Up 8/26/2015Security Squad Video Series

8/26/2015Security Squad Video Series BackupsBackups What is your current backup system? How often are you files backed up? How are they stored? Who’s in charge of backing up files?

8/26/2015Security Squad Video Series VirusesViruses Protecting Your Office from Malware

Key Points – Viruses 8/26/2015Security Squad Video Series Anti-virus musts Install on every computer! Schedule automatic updates Use only one anti-virus software Scan incoming files

Key Points – Viruses 8/26/2015Security Squad Video Series Computer Update musts: Download latest OS “fix or patches” Schedule automatic updates

Good Prevention Practices 8/26/2015Security Squad Video Series Uncertain attachments Block known carrier files -.exe,.bat Block files with more than one file extension – happydays.jpg.vbs Use only reputable websites Delete spam s Install anti-virus on smart phones Conduct employee training

Malware Definitions 8/26/2015Security Squad Video Series Virus Trojan Worm Adware Spyware Crimeware Keystroke logging

Famous Viruses 8/26/2015Security Squad Video Series FREUDIAN VIRUS: Your computer becomes obsessed with marrying its own motherboard. ADAM AND EVE VIRUS Takes a couple of bytes out of your Apple computer. AIRLINE VIRUS You're in Dallas, but your data is in Singapore. ELVIS VIRUS Your computer gets fat, slow and lazy, then self- destructs -- only to resurface at shopping malls and service stations across rural America.

8/26/2015Security Squad Video Series Anti-Virus Protection What is the status of computer protections? Is the anti-virus software current? Is it set be automatically update? Who’s in charge of keeping computer protections current?

Security Squad – Part 2 Workshop to be held: Security Squad – Part 2 Workshop to be held: Contact: _________________________ _________________________ 8/26/2015Security Squad Video Series