Medicare Fee For Service (FFS) EDI ACT (October 11, 2012)

Purpose of Power Point J8 Status Top 5010 errors and issues Legacy A (52280) transition to J5A Monitor Your Business Go Green Contacting EDI

J8 Status J8A claims processed – Sept 632,459 J8B claims processed – Sept 4.08 million WPS was able to help Indiana B providers in obtaining their Electronic Remittance Advice (ERA) MSP claims are not an ASCA exception and are expected to be filed electronically.

WPS Medicare Statistics All claims, all 835, all 276/277 are ContractSubmitter Sending Accepted Claims Submitters Receiving sEDI% of Remittance Sent Legacy A766208, , % J5A420102, , % J5B2,0713,209,2841,267127, % J8A222632, , % J8B9644,080, , % IL1,1493,029, , % WI6001,098, , % MN291726, , %

Top 5010 Errors – Med A 837I Invalid Payer Claim Filing Indicator Claim is out of balance within the Payers payment information Invalid Subscribers Contract/Member number Relational field in error for service(s) rendered Invalid Codes  HPCPS  Other carrier Claim Filing Indicator  Subscribers State/Province  Other Payer’s EOB Postal/Zip Code  Other Insured’s Postal/Zip Code Billing Provider’s TAXID Not Associated to Billing Providers NPI Duplicate ST-SE Units must be > than Zero Invalid Billing Providers NPI Invalid Attending Physicians NPI

Top 5010 Errors – Med B 837P Billing provider not authorized for this submitter (not linked to sub ID or rendering NPI sent in billing loop) NPI Crosswalk Error - Billing provider NPI not related to TaxID Invalid Provider NPI Invalid Health Insurance Claim Number Duplicate File (ST-SE) submitted Invalid codes Diagnosis Code (ICD-9) Zip (can not be padded with 0s or 9s) HCPCS Modifiers SV101-7 code description required for NOC/NOS codes Other Insured's Adjustment Quantity; 2430.CAS must not be equal to zero Missing or invalid Payer ID Future Dates in DTP03.

Current Med A Issues Some IRF HIPPS codes rejecting at CEM incorrectly PcPrint - the Claim Adjustment Reason Code (CARC) 45 is mapping to the NonCovered/Denied field instead of Contractual field. PcPrint – The Outlier amount is not mapping to the Outlier field on the Single Claim (SC) tab.

Current Med B Issues Canadian Beneficiary Address Partial 835 (not a complete ISA-IEA) Sporadic delays in sending responses (999, 277CAs or 835s)

PC-Ace Pro32 Providers may download PC-Ace Pro-32 software at the link below to submit 5010 file formats: This free 5010 errata software with instruction regarding set up posted on web site New PC-Ace users must test Existing PC-Ace users are not required to test. Current version 2.40

EDI Information For Legacy A Transition to J5 National

Legacy A Transition to J5A National Legacy A transition date is October 22, Legacy A submitters do not need to change their current connectivity to WPS; Legacy A submitters will continue to use their existing WPS submitter ID. Providers will not need to re-enroll for EDI claim submission or Electronic Remittance Advice (ERA) The new toll free number will change to on October 22, The Hours of Operation will change to 8:00 AM – 4:00 PM CST on October 22, 2012.

J5 National - Contract Number Change Submitters will need to change their current contract number (receiver ID) on the weekend of the specified cutover: WorkloadCurrent CodeNew J5A CodeCutover Date Legacy A October 22, 2012

J5 National - Important X Data Element Change The new contract codes (receiver ID) will need to be placed in the following data elements within your MAC J5 X12 837I claim files: ISA08 GS B/NM109 (40 qualifier)

J5 National - Important X Data Element Change The new contract code (receiver ID) will be reported in the following data elements within your MAC J5 X Electronic Remittance Advice: ISA06 GS A/REF02 (2U qualifier)

Legacy A Transition to J5 National and PC-Ace Pro32 WPS utilizes PC-Ace Pro32 as the free, Medicare supplied billing software; WPS has an upgrade which will allow retention of history, beneficiary and provider data. If you currently use PC-Ace software to submit your Medicare claims, you will need to download the most current PC-Ace software version on or after 10/22/2012 which will automatically change your current contract code to the new contract code. The new contractor name will be Medicare J5A National.

Monitor Your Business!

Checklist for Moving Into Production Use the tools available to you to monitor your business Identify contingencies Read your 999 responses Read your 277CA responses Review your remittances Monitor your cash flow Identify and correct in a timely manner any issues identified. Use these tools to monitor your business so when you call, you’ll already have an idea what the issue may be.

Contingency Plans Approved vendor, billing services, clearinghouse and Network Service Vendor (NSV) lists: PC-Ace Pro32 Paper claim submission is not a contingency option Clearinghouse options? What are your contractual arrangements with vendor and/or clearinghouse? Other?

Help Us Help You… When you call have information available which will help us identify your file and research your issue: Submitter ID NPI ISA Control Number that was sent to WPS Medicare (this is especially important for clearinghouse customers. ISA13 is NOT Protected Health Information) Claims Count Date of Submission Dollar Amount of submission Other ways to contact EDI…

Go Green!!! Even if you don’t post electronically you can take advantage of 835. Over 78% of all remittances are sent electronically in format. PcPrint and MREP are free and easy to use.

Medicare Remit Easy Print (MREP) and PcPrint Software  MREP for Part B; PC Print for Part A  Will enable physicians and suppliers to view and locally print a Medicare Part B / DMERC HIPAA compliant 835 file in a format that mirrors the Medicare Standard Paper Remittance Advice (SPR).  Eliminates physical filing and storage space needs.  Print remit same day as 835 is available.  Print and forward claims for other payers.  Quick and easy access to claim information.  No waiting for mail.  Several useful reports.  Save time and money.  It’s FREE!

Future EDI ACTs 2012 These teleconferences are to address your EDI questions. No reservations are required. Who should attend? Providers, billing staff, vendors and clearinghouses with Medicare EDI questions calls (all times 1-2:30 pm cst): Date Dial In ID December 6, Schedule to be announced.

Questions and Answers We want to hear from you… Also visit our 5010 readiness site for additional FAQs:

EDI Addresses & Numbers Medicare Part A Legacy A Medicare J5, J8 MAC Part A & B (multiple states) (Iowa, Kansas, Missouri, Nebraska and WPS Medicare EDIJ5 National) (Indiana, Michigan) 1717 West BroadwayWPS Medicare EDI Madison, WI West Broadway Fax: (608) Madison, WI Med A Hotline: (866) Fax: (608) J5 Hotline: (866) Medicare Part B Legacy (Illinois, Minnesota, Wisconsin) WPS Medicare Electronic Data Services 912 N Pentecost Drive Marion, IL Fax : (618) Med B EDI Hotline:(877)

Important Dates J5A Legacy A Implementations Legacy AOctober 22, 2012 Next EDI ACTDecember 6, 2012, 1 pm cst

Resources CMS 5010 and D.0 Webpage Educational Resources: Technical Review Type 3 guides: X12: Washington Publishing WPS 5010: CMS National Provider Calls: