Lithuanian-Swiss Cooperation Programme Baltic Retreat September 5-6, 2013

Health sector programme Introduction of energy efficient technologies into the Lithuanian hospitals providing perinatal and neonatal health care services - 19 MCHF Progress Activities related to preparation of technical projects, technical supervision and other engineering services: procurement documents for 2 tenders agreed with CPMA ( Kaunas Clinics, Klaipėda ) 8 public procurements announced ( Vilnius Maternity Home (2), Kėdainiai, Kaunas Clinics, Klaipėda, Panevėžys (2), P. Mažylis ) 8 contracts signed ( Panevėžys (2), Kėdainiai (2), Klaipėda, Kaunas Clinics, P. Mažylis, Vilnius Maternity Home ) 4 technical projects prepared (Kėdainiai, Panevėžys, P. Mažylis, Vilnius Maternity Home ) Progress report 2013

Progress Activities related to works: procurement documents for 3 tenders agreed with CPMA (Mažeikiai, Children‘s Hospital, Vilnius Maternity Home) 3 tenders announced (Mažeikiai, Children‘s Hospital, Vilnius Maternity Home) 1 works contract signed (Tauragė) 2 hospitals completed the implementation of contracts (without additional funding for modernization of internal power supply system) (Pasvalys, Vilnius City Clinical Hospital) Activities related to programme management: additional energy-saving activities introduced into the scope of the programme (SC decision on 27 May, preliminary SECO approval on 4 July) additional hospitals included (Vilkaviškis, Raseiniai, Visaginas, Alytus, Šiauliai) Progress report 2013

Health sector programme Improvement of perinatal and neonatal health care services in Lithuania - 26,6 MCHF Progress Medical equipment 13 contracts signed in 2013 (16 contracts signed in total). 11 tenders lots (out of 27) failed as submitted proposals did not meet the specific requirements defined in the ToRs. 5 of them re-launched, others are being reviewed. Procurement documents for 5 new tenders were submitted for coordination with the CPMA (3 approved). Procurement procedures for 7 tenders are on-going. Delivery of equipment started in March and is being continued. Progress report 2013

Progress Other procurements Tender on technical supervision services for development of computer data base launched in April 2013, envelopes opened on 15 May proposals received. Evaluation on-going Contract on improvement of qualification and development of guidelines and protocols signed on 27 June hospitals are preparing tender documents for technical projects Technical projects (for repair works) for 2 hospitals are under preparation 1 hospital completed the preparation of technical project, tender documents for procurement of the repair works are being developed 1 hospital is starting implementation of works Progress report 2013

Progress Partnership plan Partnership agreement with Geneva hospital signed in February Conference of neonatologists lectured by Lithuanian and Swiss specialists organised in May Coordination meeting to discuss the measures of the partnership agreement to be implemented in 2013 – 2014 organised in May Programme management Last partnership agreement with Santariškės Clinics signed in March new beneficiaries included into the scope of the programe (Vilkaviškis, Raseiniai). Preparation of partnership agreements is in process. Facebook page for both health programmes created. Audit of the management and control system of health programmes has been conducted in July Progress report 2013

Research and development sector Research and development programme - 9,052 MCHF Aim – to support joint research and institutional partnerships projects Progress Open call for proposals: Last 3 projects started implementation in January 2013 (8 projects started in 4Q/2012) 11 consortium agreements were signed, 1 project on institutional partnership was terminated Implementation of the joint research projects is on-going without any significant delays

Progress report 2013 Progress Programme management: Training seminar for beneficiaries was organised in January 2013 (33 participants) Audit of the Programme management and control system was performed by the Internal Audit Unit of the Ministry of Education and Science in May – June Internal documents for the programme implementation were developed by the EA: Procedure for Amendments and Breach of the Project Implementation Agreements was prepared in January 2013 Procedure for Performance of the on-the-spot checks was prepared in August 2013.

Progress report 2013 Scholarship Fund Scholarships for advanced degree and post-graduation programmes (mainly PhD) in Switzerland – 4 MCHF Progress 4th Call for proposals: 24 proposals evaluated, 13 – approved for financing (total amount allocated – CHF). 2,62 MCHF allocated during the four calls ( CHF left for the last two calls). 5th (additional) Call for proposals launched on 2 September 2013.

Progress report 2013 Individual project The creation and implementation of the system for video transmission, recording and storage in courts - 1,77 MCHF Overall objective – to create a system which allows arranging remote court sessions, recording and preserving materials of these sessions in the electronic form Progress Draft tender documents for procurement of necessary hardware and software submitted for the Swiss non-objection on 19 March Tender launched on 15 May Opening of the submitted proposals was held on 19 July 2013 (3 proposals received). 1st meeting of the Evaluation Commission was held on 6 August (compatibility with the qualification requirements was analysed). On 20 August the suppliers submitted the requested additional information on qualification. Tender proposals are being analysed. Last meeting of the Public procurement commission organised on 3 September 2013.

Block grant NGO Fund - 5,553 MCHF Overall aims: oto promote civil society’s contribution to economic and social cohesion as an important actor of development and participation oto contribute to the further development of the NGO sector in Lithuania Progress Implementation of the Fund 85 sub-project implementation agreements signed in January – February 2013 (2 applicants refused from the allocated grant). 12 additional applications were approved for financing by the SC on 16 April 2013: 10 sub-project implementation agreements signed in June, 2013, 2 sub-project implementation agreements signed in July sub-project completed in August Progress report 2013

Progress Fund management 3 training seminars for the final beneficiaries conducted in January 2013 (145 participants) 89 procurement plans and 15 amendments to the plans verified and confirmed by the EA in February – August payment claims verified by the EA in February – August tender documents of the sub-projects verified by the EA in February – August on-the-spot checks conducted by the EA in March - August 2013 Progress report 2013

Operational plan (September 2013 to December 2014) Improvement of perinatal and neonatal health care services in Lithuania Medical equipment To submit tender documents (on stationary ultrasonic devices) for the Swiss non-objection (September 2013) To launch 2 new tenders in October 2013, 2 in December 2013, 2 in March 2014 To re-launch 6 tender lots in October – December To sign 4 contracts in November – December 2013, 15 contracts in 2014 (4 in January, 3 in February, 3 in March, 1 in April, 2 in June, 2 in December). To continue the delivery of equipment to beneficiary hospitals

Operational plan (September 2013 to December 2014) Improvement of perinatal and neonatal health care services in Lithuania Computer database To sign the contract on technical supervision services (November 2013) To develop the computer database: To submit the tender documents for the review of CPMA (January 2014) To launch the tender (April 2014) and to sign the contract (June 2014) Preparation of Technical projects and supervision To announce the tender (Kaunas clinical hospital – November 2013, Marijampolė – January 2014) To conclude the contract (Kaunas clinical hospital – March 2014, Marijampolė – May 2014) To prepare technical projects (Klaipėda – October 2013, Kaunas Clinics – December 2013, Kaunas clinical hospital – June 2014, Marijampolė –August 2014)

Operational plan (September 2013 to December 2014) Improvement of perinatal and neonatal health care services in Lithuania Repair works To announce tender (Panevėžys – September 2013, Klaipėda, Telšiai, Mažeikiai – January 2014, Kaunas Clinics, Trakai – February 2014, Kaunas clinical hospital, Marijampolė – November 2014 ) To sign contract (Panevėžys – January 2014, Klaipėda, Telšiai, Mažeikiai – May 2014, Kaunas Clinics, Trakai – June 2014) Complete works (Vilnius City Clinical Hospital - November 2013, Vilnius Maternity Home – March 2014, Panevėžys – June 2014, Klaipėda, Telšiai, Mažeikiai – October 2014, Trakai – June 2014) Guidelines, protocols and professional competence improvement To prepare 23 methodologies (1/3 of total 70) till December 2013 (other till end of 2014) and to conduct first training activities in 1Q/2014 (after approval of first methodologies) Vehicles Tender documents will be coordinated with CPMA (November-December 2013)

Operational plan (September 2013 to December 2014) Improvement of perinatal and neonatal health care services in Lithuania Programme management To implement planned publicity measures (EAs, IB) To organise „Journalist‘s breakfast“/opening event(s) (IB, EA) in order to present the essential news on programme implementation To sign partnership agreements between the EA and newly included hospitals (Raseiniai, Vilkaviškis) (October - November 2013) Partnership plan To sign partnership agreements with Basel (3Q/2013) and Zurich (4Q/2013) hospitals To implement activities according to the partneship plan.

Operational plan (September 2013 to December 2014) Introduction of energy efficient technologies into the Lithuanian hospitals providing perinatal and neonatal health care services Programme management To procure publicity, audit, translation services (EAs) To implement planned publicity measures (EAs, IB) To organise „Journalist‘s breakfast“/opening event(s) (IB) in order to present the essential news on programme implementation To sign project implementation agreements with the additional hospitals (October 2013) Programme direct costs

Operational plan (September 2013 to December 2014) Research and development programme Programme manegement To complete and approve the internal Procedures for Estimation of joint research projects (IB) (November - December 2013). To conduct interim financial audit (by March 2014). Implementation of Objective To continue implementation of the joint research projects To conduct expert evaluation of the projects’ annual reports (January - February 2014) To check the submitted payment claims, interim implementation reports, tender documents

Operational plan (September 2013 to December 2014) Individual project (on video conferencing system) 1 scenario (if the winner of the tender will be selected): In case the winner will be selected in mid-September, the contract should be signed in mid-October 2013 (planned duration: 134 days). Contract should be completed (equipment installed) in February – March To approach the Swiss side with a request to extend the project duration (September- October 2013). To start preparation for procurement of leaflets, stickers, organisation of the final conference and financial audit (October 2013). To conduct financial audit activities (2 months after the completion of the project activities, could be June - July 2014). To organise the closing conference (February 2014).

Operational plan (September 2013 to December 2014) Individual project (on video conferencing system) 2 scenario (if the winner of the tender will not be announced): To approach the Swiss side with a request to extend the project duration (September- October 2013). To update the draft tender documents for procurement of hardware and software and agree with the CPMA (November 2013) To re-submit the draft tender documents for procurement of hardware and software to the Swiss side for no-objection (December 2013) To re-launch the tender on procurement of hardware and software (January 2013) To sign the contract (March – April 2014) To organise the closing conference (September - October 2014) To conduct financial audit activities (January – February 2015)

Operational plan (October 2012 to December 2013) NGO Block grant To continue implementation of the sub-projects To continue verification of procurements plans, payment claims, tender documents To conduct on-the-spot checks (about 100 in the 1st half of 2014) To complete sub-projects‘ implementation (3Q/2014) To organise the final conference (4Q/2014)

Expenditures and Reimbursements in Swiss contribution, thousands CHF Programme Eligible expenditures ReimbursementEligible expenditures Reimbursement 1st health sector programme (Introduction of energy efficient technologies) , , , ,98 2nd health sector programme (Improvement of perinatal and neonatal health care services) , , ,81 Research and development , , Individual project (on video conferencing system) , , ,25 NGO Fund , , , Technical Assistance Fund (TAF) , , , ,75 Total , , , ,79

Thank you Ministry of Finance of the Republic of Lithuania Lukiškų str. 2, LT Vilnius, Lithuania Tel , Fax Central Project Management Agency S. Konarskio str. 13, LT Vilnius, Lithuania Tel , Fax