1 1 Roles and Responsibilities in the CDBG Program For Grant Administrators

2 2 UGLG Roles and Responsibilities HCDA, Section 106(d)(6) Management and Oversight –UGLG, through elected officials, are legally, financially, contractually and programmatically responsible for CDBG project –UGLG is responsible to the State and the Federal government even if they have a contract administrator or a sub-recipient relationship

3 UGLG Roles and Responsibilities Citations References to applicable regulations and statutes which govern the implementation of CDBG projects Housing and Community Development Act of 1974 (HCDA) 24 CFR 58 Local elected official/clerk/town manager, the UGLG legal counsel and grant administrator – who has the responsibility for compliance and implementation of each requirement referenced in the citation?

4 4 Grant Administrator Roles and Responsibilities Day to Day Administrative Management –UGLG should designate a grant administrator to represent their needs and interests on a day to day basis –Implement terms of the Grant Agreement with the State –Designated staff should coordinate and direct all grant activities including overseeing contracts with third parties involved in the CDBG project

5 Grant Administrator Roles and Responsibilities –Grant administrator should report on a regular basis to the UGLG about project progress, monitor project budget and promptly alert proper authorities when problems arise –Grant administrator maintains project files in UGLG offices

6 6 Grant Administrator Roles and Responsibilities Financial Management –Proper accounting of funds –Accurate identification of project costs and cash balances –Proper internal controls

7 Grant Administrator Roles and Responsibilities Compliance –Subject to a number of federal laws, directives and regulations –Certain compliance elements require specific personnel designations  Environmental Review Officer  Labor Standards Administrator  Contract Compliance Officer

8 8 Grant Administrator Roles and Responsibilities Project Files –Establish a system for CDBG files to ensure that they are complete, accurate and open for public review and inspection where applicable –Maintain files for period of time after closeout as required by applicable laws and regulations 24 CFR Part

9 Grant Administrator Roles and Responsibilities Statement of Assurances and Certifications –Read and understand these documents and what you have to do to implement –Examples include Affirmatively Further Fair Housing, Drug Free Workplace, etc.

10 Grant Administrator Roles and Responsibilities Grant Agreement (24 CFR Part and.502) Contractually binding Document cannot be changed without State approval UGLG promise of what it intends to deliver

11 Grant Administrator Roles and Responsibilities Reports (federal and state) Recordkeeping Specifics: –Grant Administration Contract –RFP and other related document