SharePoint Portal Server 2003 JAMES WEIMHOLT WEIDER HAO JUAN TURCIOS BILL HUERTA BRANDON BROWN JAMES WEIMHOLT INTRODUCTION OVERVIEW IMPLEMENTATION CASE STUDIES DEMONSTRATION RECOMENDATIONS

OVERVIEW  Relationship between SharePoint Portal Server and Windows SharePoint Services  Features  Implementation  Cost

 Both are part of Microsoft SharePoint Products and Technologies  Windows SharePoint Services provides Web sites for team collaboration  SharePoint Portal Server 2003 extends the capabilities of Windows SharePoint Services SERVER & SERVICES RELATIONSHIP

WINDOWS SHAREPOINT SERVICES Benefits  The engine that allows you to create Web sites  Additional functionality to the Microsoft Office  Other desktop applications  Serving as a platform for application development Features  Administration and Deployment  Group Collaboration  Platform Features

SHAREPOINT PORTAL SERVER Benefits  Flexible deployment and management tools  Users to quickly find relevant information  Audience targeting based on role, team, interest, security Features  Personalization: enable to create & manage sites  Integration: seamless management for sites  Collaboration: team publishing and connecting

SYSTEM REQUIREMENTS Computer and processor: PC with an Intel Pentium III compatible 700-MHz processor Memory: 512 MB of RAM Hard disk: 575 MB of available hard-disk space Operating system: Microsoft Windows Server 2003 Standard Edition Windows Server 2003 Enterprise Windows Server 2003 Datacenter Windows Server 2003 Web Edition Other: Windows Server 2003 Web Edition requires SQL Server 2000 to be installed on a separate computer

CLIENT REQUIREMENTS Portal access Internet Explorer 5.01, 5.5 and 6 Internet Explorer 5.2 for Mac OS X Netscape Navigator 6.2 or later Netscape Navigator 6.2 for Mac Netscape Navigator 6.2 for UNIX Operating system Windows 98 or Windows 98 Second Edition Windows NT 4.0, plus the latest service pack Any version of Windows 2000, plus the latest service pack Windows XP Professional, plus the latest service pack Any version of Windows Server 2003, plus the latest service pack

RETAIL PRICING  Server License with 5 CALs: $5,619 US  CAL: $71 US per device or per user  License: $3,999 US per server  External Connector License: $30,000 US per server

MICROSOFT OFFICE INTEGRATION  Enable users to work together more efficiently on an ad-hoc basis by using SharePoint sites and Document Workspace sites.  Meeting Workspace site-creation tools, live data linking from Microsoft Office Excel 2003 and Microsoft Office Access 2003, and calendar sharing.

 Automation & Control Solutions (ACS)  $7.5 billion in revenue in 2002  24,000+ information workers  Products & Services PROFILE

SITUATION  Finding, accessing, & sharing critical information had become increasingly difficult  Decentralized content management and access control issues further contributed to high IT support and data storage costs.  Honeywell needed to deploy a scalable, extensible, secure and cost effective information management solution

BENEFITS  25% Faster, more relevant Information searches  Intranet consolidation reduces site number by 75%  Team site setup time reduced 90%  100 times faster, “self-serve” intranet content publishing  Intranet management costs reduced 10%  Quick development of custom Web Parts and components

HEWLETT-PACKARD PROFILE  Global technology solutions leader  Revenues of $72 billion for 2002  Merged with Compaq 2002  140,000 + employees in 178 countries

SITUATION  HP Services–largest core business group  Collaborating between groups in different locations  Reduce duplication efforts & time invested in business processes  Required a solution to be easily deployed and a cost-effective communication and collaboration system.

SharePoint Portal Services Demo

BENEFITS  Increased revenue resulting  High adoption rate due to ease of use  Operational cost savings due to the reliability, ease of use, and scalability of SharePoint Portal Server 2003.

ANALYSIS  SharePoint Server is made to handle medium to large organizations – up to a million users simultaneously  The product is not developed for small business enterprise systems  Other products may be more suitable for small businesses – why pay for power you don’t need?

PROS  High ROI – based on sharing and reuse capabilities  Familiar user interface  Users don’t need to know network topology  Integrated with other Microsoft products (Office,.NET Servers)  Cheaper than customized system

CONS  Need to run MS Office 2003 to take advantage of full functionality of SharePoint  Difficult to upgrade from SharePoint 2001  Document management system allows multiple copies of the same document  Only runs on Windows 2003 Server OS

RECOMMENDATIONS  SharePoint is a low-cost solution for collaboration and document management issues  SharePoint’s integration with Office 2003 and desktop makes it stand out against its competition  Be prepared for changes to come