Oracle Financials Implementation: Discoverer Presented by: James Grebe November 2005

INFOR | Discoverer | November Value Technology, Inc. Agenda Introductions Discoverer — Discoverer Overview — Getting Started — Retrieving Data — Analyzing Results — Formatting Output — Sharing Data — Advanced Concepts — Hands On Lab Time

INFOR | Discoverer | November Value Technology, Inc. Introductions Name Work Location Class Expectations

INFOR | Discoverer | November Value Technology, Inc. Welcome to Discoverer 4 training class. The purpose of this 4-hour class is to introduce you to Oracle Discoverer and teach you how to use the application from an end-user perspective. In this class, you’ll gain an understanding of Discoverer’s… main components & user interface main components & user interface key terminology & additional help resources key terminology & additional help resources query creation capabilities (simple & advanced) query creation capabilities (simple & advanced) drill-down & pivot features drill-down & pivot features formatting, saving, exporting, & sharing features formatting, saving, exporting, & sharing features Instructor-led training will be reinforced through a hands-on system use to complete classroom exercises and open lab time. Overview

INFOR | Discoverer | November Value Technology, Inc. Introduction

INFOR | Discoverer | November Value Technology, Inc. Discoverer Overview

INFOR | Discoverer | November Value Technology, Inc. Discoverer Overview Discoverer Defined Discoverer is a key component of Oracle’s Business Intelligence (BI) set of tools. Discoverer enables end users to easily query complex database structures without having to understand SQL. With Discoverer, end users are able to quickly retrieve and analyze data and produce reports in either printed or electronic format

INFOR | Discoverer | November Value Technology, Inc. Oracle Discoverer Financial Statement Generator & Application Desktop Integrator Oracle Standard Reports & Listings Operational Reporting Financial & Mgmt Reporting Ad-hoc Query & Reporting Profitability, Business Analysis, & Financial Planning High Low KPI & Exception Reporting Strategic Financial Analyzer BIS, Alert Type of Reporting Oracle Applications & Tools Discoverer Overview Oracle’s Reporting Solution Oracle Reporting Environment: Initial Challenge – Determining which tool is the right one for the job! Initial Challenge – Determining which tool is the right one for the job!

INFOR | Discoverer | November Value Technology, Inc. Web Enabled Environment Data Source End User Layer Oracle 9i Application Server AdministrationEdition Discoverer Desktop Windows Version Discoverer Plus Internet Version Discoverer Viewer Internet Browser Discoverer Overview Components Discoverer Environment: Does not require software on each PCRequires desktop software to be installed on each PC

INFOR | Discoverer | November Value Technology, Inc. Data Source – data stored in database tables that Discoverer accesses (e.g. Oracle applications tables, data mart, data warehouse, etc.) End User Layer – a conceptual view of the underlying database which hides the complexity of the database and enables users to perform queries using easily understood business terms (e.g. Business Areas, Folders, Items, etc.). Administration Edition – the application interface used by the application administrator to create, maintain, and administer the database information through the end user layer. Also controls security to determine end user access & privileges. Discoverer Desktop – the application interface used by end users to create & submit ad hoc queries, generate reports, create graphs, and export information to desktop applications (windows desktop interface). Discoverer Overview Components Defined

INFOR | Discoverer | November Value Technology, Inc. Successful implementation of Oracle Discoverer depends on how the EUL is defined to meet the end user reporting requirements. The Discoverer administrator can define the following elements within the EUL: Discoverer Overview End User Layer – The Key To Success! Access to appropriate information Meaningful names for business areas, folders, and items Possible drill paths & hierarchies Summary tables – to improve query performance Common filters used to reduce the number of rows returned

INFOR | Discoverer | November Value Technology, Inc. The following items are just some of the limitations noticed with the default “BIS Views” End User Layer: Discoverer Overview End User Layer – Be Aware of the Current Limitations Cannot view any of the COA segment value descriptions Cannot utilize segment value hierarchies (e.g. parent / child relationships) defined within GL Multiple GL periods are returned in period lists of values, which is due to multiple GL calendars; List of values for most items (e.g. COA segment values) NOT defined There are NO pre-defined calculations (e.g. ending balance) GL Business Areas contains folders for functionality not used (e.g. encumbrances & average balances) Query prediction not configured Recommendation – Identify user needs & modify the EUL accordingly

INFOR | Discoverer | November Value Technology, Inc. While using Discoverer against Oracle applications, potential requirements include : Discoverer Overview Potential Requirements Empower users to quickly define their own ad hoc queries Ability to define parameters to be entered at query runtime Ability to drill-down from account balances to supporting journal entry details Ability to create and use multiple filters for limiting query results Ability to export results to Excel

INFOR | Discoverer | November Value Technology, Inc. Getting Started

INFOR | Discoverer | November Value Technology, Inc. Must have a valid application username & password Must connect to a valid database Select a user responsibility (if you have more than one) Getting Started Logging Into Discoverer

INFOR | Discoverer | November Value Technology, Inc. Create / Open Workbook Select ItemsTable LayoutConditions Getting Started Workbook Wizard Steps When creating a new workbook, the workbook wizard is presented to the user Workbook Wizard - provides users with a workflow driven interface for simplifying the query creation process 6 steps: Only the first two steps are required for a simple query with no filters Getting Started: Simple Queries Retrieving Data: Complex Queries Calculations Sorting & Grouping

INFOR | Discoverer | November Value Technology, Inc. Getting Started Step 1- Open Existing / Create New Workbook Create / Open Workbook 1 Step 1 – Process (Choose one of following methods): Click “Create a new workbook” button, choose display type, & click “Next” wizard button Click “Create a new workbook” button, choose display type, & click “Next” wizard button Click “Open an existing workbook” button, select location, select workbook, & click “Open” button Click “Open an existing workbook” button, select location, select workbook, & click “Open” button Notes: My Computer – query located on PC & CANNOT be shared with other users Database – query located on server & CAN be shared with other users

INFOR | Discoverer | November Value Technology, Inc. Getting Started Step 1- New Workbook (Table Display Types) Table – Items placed only on X axis Table – Items placed only on X axis Page Detail Table – Items placed on X and Z axis Page Detail Table – Items placed on X and Z axis Crosstab – Items placed on X and Y axis Crosstab – Items placed on X and Y axis Page Detail Crosstab – Items placed on X, Y, and Z axis Page Detail Crosstab – Items placed on X, Y, and Z axis

INFOR | Discoverer | November Value Technology, Inc. Getting Started Step 2 – Business Areas / Folders / Items Select Items Business Area – set of folders containing related information, which are usually grouped by application; GL, AP, FA, AR, etc. Folders – stores details about groups of related information, which are usually mapped to database tables & views Items – a business dimension related to a specific type of information, which are usually mapped to a database table column. Item types include axis (heading), measure (data point), & aggregate (sum, avg) Step 2 – Process: Open business area from the “Available” side Open folder(s) from the “Available” side Select item(s) & move them to the “Selected” area Click either the “Finish” or “Next” wizard button

INFOR | Discoverer | November Value Technology, Inc. Getting Started User Interface – Discoverer Application Workbook Name Menu Bar Tool Bar Analysis Bar Formatting Bar Results Window Worksheet Name Status Bar

INFOR | Discoverer | November Value Technology, Inc. Getting Started User Interface – Results Window Report Title Page Items (Z Axis) Columns (X Axis) Data Points Rows (Y Axis)

INFOR | Discoverer | November Value Technology, Inc. Getting Started Basic Navigation Select axis items, rows, columns, data points Select axis items, rows, columns, data points Select page items Select page items View item properties View item properties Select report title Select report title Rearrange axis items Rearrange axis items Resize axis items Resize axis items Rename worksheet Rename worksheet Open an existing workbook from the database and perform the following tasks:

INFOR | Discoverer | November Value Technology, Inc. New Workbook Open Workbook Save Print Print Preview Drill Refresh Graph Format Exceptions Sort Low To High Sort High To Low New Sheet Duplicate as Table Duplicate as Crosstab Edit Sheet Group Sort Export To Excel Getting Started Tool Bar Buttons

INFOR | Discoverer | November Value Technology, Inc. Nearly every menu option is also available either using a hotkey or toolbar button shortcut Key exceptions include: “Schedule”, “Page Setup”, “Manage Workbooks”, “Options”, & “Help” Right mouse clicks produce a context-sensitive “shortcut” menu Getting Started Menu Bar

INFOR | Discoverer | November Value Technology, Inc. User Interface Getting Help Windows Based, Searchable, Online Help (Help > Help Topics) Internet Browser Based, User Guide (Help > Manuals) Context-Sensitive Help (Click Help button in an active dialog box) Wizards (used to automate frequently performed tasks e.g. workbook wizard) Training Presentation & Manual (prepared by Answerthink)

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data

INFOR | Discoverer | November Value Technology, Inc. Create / Open Workbook Select ItemsTable LayoutConditions Retrieving Data Workbook Wizard Workbook Wizard provides a workflow driven interface for simplifying the query creation process 6 steps; Steps 3 – 6 (optional) allow used to filters, formatting, & calculations To modify an existing query from the “Output Results” window, select “Sheet | Edit Sheet” Getting Started: Simple Queries Retrieving Data: Complex Queries Calculations Sorting & Grouping

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Step 3 – Table Layout Table Layout 3 Step 3 – Process: Position items in X, Y, and / or Z axis If necessary, select “Show Page Items” checkbox Click “Next” wizard button

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Step 4 – Conditions Conditions 4 Step 4 – Process (Cont’d): Click “New” condition button Select an item, a condition, & enter values (SEE NOTE!) Click “OK” (optionally enter new conditions / parameters) Click “Next” wizard button NOTE: COA values are defined as TEXT in Oracle GL and MUST BE entered using single quotes! Be careful with “And” vs. “Or” = Equals ! = Does NOT Equal <> Does NOT Equal > Greater Than < Less Than >= Greater Than or Equal To <= Less Than or Equal To Between Low & High Values Not Between Low & High Values Like Used with % wildcard Not Like Use with % wildcard LIST OF CONDITIONS

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Step 4 – Conditions Cont’d (Parameters) Conditions 4 Step 4 – Process (Cont’d): Click “New” condition button Select an item, a condition, & a value (“New Parameter…”) Complete “New Parameter” dialog box Click “OK”, “OK” (optionally enter new conditions / parms) Click “Next” wizard button

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Step 5 – Sorting & Grouping Sorting & Grouping 5 Step 5 – Process: Click “Add” button Select item to sort by Choose sort “Direction” (e.g. Asc vs. Desc) Optionally select “Group”, “Line”, & “Spaces” settings Click “Next” wizard button

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Step 6 – Calculations Calculations 6 Step 6 – Process: Click “New” condition button Select either items or functions & paste into calculation using appropriate “operator” Enter a calculation “Name” Click “OK” button Click “Finish” wizard button

INFOR | Discoverer | November Value Technology, Inc. Retrieving Data Other – Totals Totals – Process: Click “New” condition button Select aggregate & data point Select a placement Optionally enter a label and format the data Click “OK” button

INFOR | Discoverer | November Value Technology, Inc. Analyzing Results

INFOR | Discoverer | November Value Technology, Inc. Analyzing Results Filtering Filtering Page Items – Process: Click the drop down arrow within the page item Click the drop down arrow within the page item

INFOR | Discoverer | November Value Technology, Inc. Analyzing Results Pivoting Pivoting – Process: Click & drag an item from one axis to another Click & drag an item from one axis to another

INFOR | Discoverer | November Value Technology, Inc. Analyzing Results Drilling Drill Up / Down – requires EUL hierarchy Drill Up / Down – requires EUL hierarchy Related Item – within same folder Related Item – within same folder Detail in another Sheet – to another folder (e.g. from balances to journal lines) Detail in another Sheet – to another folder (e.g. from balances to journal lines) Drilling – Process: Begin Drill (e.g. right click, menu bar, tool bar, triangle) Begin Drill (e.g. right click, menu bar, tool bar, triangle) Select drill type Select drill type Select where to drill to Select where to drill to Click “OK” button Click “OK” button

INFOR | Discoverer | November Value Technology, Inc. Formatting Output

INFOR | Discoverer | November Value Technology, Inc. Formatting Output General Tasks (Exercise) Report Title & Logo Report Title & Logo Headings (Text) Headings (Text) Data (Numbers) Data (Numbers) Background Background Page Setup (e.g. page layout, margins, headers / footers, etc.) Page Setup (e.g. page layout, margins, headers / footers, etc.) Exceptions Exceptions Defaults Formats & Null Values Defaults Formats & Null Values Tools | Options | Formats Tab Tools | Options | Formats Tab Tools | Options | Crosstab Tab Tools | Options | Crosstab Tab Open an existing workbook from the database and review / perform the following tasks:

INFOR | Discoverer | November Value Technology, Inc. Sharing Data

INFOR | Discoverer | November Value Technology, Inc. Sharing Data Sharing Workbooks Sharing Workbooks – Process: Select File | Manage Workbooks | Sharing Select File | Manage Workbooks | Sharing Select appropriate tab within “Share Workbooks dialog Select appropriate tab within “Share Workbooks dialog Associate workbooks with Oracle applications user responsibilities or specific user name Associate workbooks with Oracle applications user responsibilities or specific user name Click “OK” button Click “OK” button The ability to share Discoverer workbooks, that have been previously saved to the database, with other Discoverer users through Discoverer Desktop application

INFOR | Discoverer | November Value Technology, Inc. Sharing Data Mailing Data The ability to electronic files from Discoverer. Mailing Data – Process: Select File | Send Select File | Send Select information to send (e.g. workbook, sheet, etc.) Select information to send (e.g. workbook, sheet, etc.) Select attachment vs. message text option Select attachment vs. message text option Select output format (.xls,.htm,.txt,.dis, etc.) Select output format (.xls,.htm,.txt,.dis, etc.) Click “Send” button Click “Send” button

INFOR | Discoverer | November Value Technology, Inc. Sharing Data Exporting Data The ability to export Discoverer data to another application format. Exporting Data – Process: Select File | Export Select File | Export Select information to send (e.g. workbook, sheet, etc.) Select information to send (e.g. workbook, sheet, etc.) Select output format (.xls,.htm,.txt,.dis, etc.) Select output format (.xls,.htm,.txt,.dis, etc.) Specify file location Specify file location Click “Finish” button Click “Finish” button

INFOR | Discoverer | November Value Technology, Inc. Sharing Data Printing Data The ability to print from Discoverer. Printing Data – Process: Select File | Print or Print Preview Select File | Print or Print Preview Modify preview / print options Modify preview / print options Select printer Select printer Click “Print” button Click “Print” button

INFOR | Discoverer | November Value Technology, Inc. Advanced Concepts

INFOR | Discoverer | November Value Technology, Inc. Advanced Concepts Not Addressed Scheduling workbooks Scheduling workbooks Charting Charting Condition Sub Queries Condition Sub Queries Percentages Percentages Most of the settings within Tools | Options Most of the settings within Tools | Options Importing SQL & SQL Inspector Importing SQL & SQL Inspector Discoverer Administration Version Discoverer Administration Version Due to time constraints the following tasks will NOT be addressed during classroom instruction: