Inspection Records and Reports NC DWR, Raleigh Regional Office 3800 Barrett Drive Raleigh NC (919)

What triggers a Regional Office Inspection An NPDES wastewater permit A Non-discharge wastewater permit An NPDES Industrial stormwater permit * Industrial pretreatment permit (POTW) spill complaint other *Division of Energy Mining and Land Resources

Objective of Inspections Establishing permitting program and effluent limits Ensuring proper operations an maintenance of facilities (treatment units, distribution systems, collections systems) Ensuring accuracy and reliability of self-monitoring Surface water standards Residuals management

Inspection Preparation DWR’s File Review: -Treatment Unit Components -Receiving Stream -Discharge Monitoring Reports & Non-Discharge Monitoring Reports -Compliance history (SSOs, Bypass, limit violations, SOCs, residuals management) -Monitoring/reporting special permit conditions -Operator in Responsible Charge (ORC) and back-up ORC -24 hour staffing, Certified Lab, Review DMRs

Inspection Components Arrival/inspection introduction (representatives, objects, order of events etc.) Facility treatment unit/lab Inspection Records review Closing conference Inspection report Follow up (e.g. written response and/or follow up site visit, as appropriate.)

Plant Walk-Through Plant Walk-Through Review Industrial production process Waste stream: understand wastewater sources Wastewater treatment processes: (headworks to final effluent) Inspect Outfall and/or land application field (review NDMR) Review: Flow measurement, Sampling methods/location, review onsite data collection/measurements, and calibrations procedures

Problem Indicators Excessive equipment noises Hydraulic overloads, Odors, Corrosion, Scum Inoperable units Evidence of spills (staining, impacts to vegetation, normal water level changes, sample results, application field conditions etc.) other

Records Review Is the data reliable and accurate Has each parameter been monitored and reported as specified in the permit Have all result been reported

Checklist Inspection Items Is the permit current (correct name, mailing address, physical locations) Effective/expiration dates (make sure ORC work off current permit conditions) Outfalls, equipment listed in permit present on-site, receiving stream Review last inspection(s) – follow up items Permit violations & enforcement actions Equipment changes Laboratory records, Chain of Custody sheets Equipment calibrations, Expiration dates (standards and buffers)

Records Inspection Continued Permit, SOC/JOC Monitoring Records (DMR, NDMR - Daily, weekly, monthly, quarterly, monitoring violations, Operator log Laboratory records: calibration, bench sheets, temp logs, compare DMR and lab data, COC, holding time for fecal, certified lab Sampling and analytical data results: date, place, and time of sampling; individual sampling; date analysis was performed; individual who performed analysis; analytical methods used; results of each analysis

Facility operating records to be reviewed include flow meter calibration records (required to be calibrated, at a minimum, annually) equipment maintenance records amount and type of chemicals used ORC log book weather conditions, if required sludge use and disposal activity noncompliance information (does the facility notify DWR within 24 hours on noncompliant events, and follow up with letter in 5 days) Data trends (winter vs. summer, consistency, variance, unrealistic numbers etc.)

Closing Conference Post inspection conference/discussion Discuss findings with ORC/permittee immediately after the inspection Allows for opportunity to gather missing information Everyone has opportunity to ask questions Present findings and deficiencies

Petroleum Spills Oil Pollution and Hazardous Substance Control Act Unlawful to discharge onto the land or water Removal of prohibited discharges Required notice Call appropriate Regional office during work hours Call Emergency management outside of work hours (800)

Petroleum Spills If spill is less than 25 gallons and cannot be properly cleaned up within 24 hours, the discharge must be reported Any spill of 25 gallons or greater. Any spill (regardless of amount) that causes a sheen on waters. Any spill (regardless of amount) that is located within 100 feet of surface waters.

National Response Center: EPA 40 CFR Section Requires the person in charge of a facility or vessel to report any harmful discharge of oil to the Federal government's National Response Center or other available authority. Section 302 requires notification to the National Response Center (NRC) for any release of a CERCLA 102(a) listed “hazardous substance” in a quantity at or above the chemical’s reportable quantity (RQ) for any 24-hour period. RQ limits (40 CFR 302.4) are set by EPA based on the chemical properties

Complaints: Wastewater, Chemical, other spills, natural resource impacts or releases

Ashville RO (828) Raleigh RO (919) Mooresville RO (704) Wilmington RO (910) Winston-Salem RO (336) Washington RO (252) Fayetteville RO (910) Division Emergency Management 1(800) DWQ Regional Offices and Counties