RDA Test “Train the Trainer” Module 7: Identifying Corporate Bodies [Content as of Mar. 31, 2010]

RDA Test Training: Content as of Mar. 31, Module 72 Scope of “corporate body” Definition (RDA 8.1.2) = “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit” Includes ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, and festivals) and vessels (e.g., ships and spacecraft)

RDA Test Training: Content as of Mar. 31, Module 73 Language and script RDA 8.4 Name in the language and script in which it appears in the resource used for name –Alternative: a transliterated form as a substitute for or in addition to the found form Other attributes in language and script prescribed in instructions If no language or script prescribed, then in language/script preferred by the agency (0.11.2)

RDA Test Training: Content as of Mar. 31, Module 74 General guidelines (RDA 8.5) Capitalization of name – see RDA appendix A.2 Numbers in name in found form –Ordinal numeral connected to meeting, etc. -- see RDA Accents in name as found; add if needed Abbreviations in name – see RDA appendix B.2

RDA Test Training: Content as of Mar. 31, Module 75 Elements covered in this module Core Core if … Other elements if change from AACR2 MARC 21 changes included in the above

RDA Test Training: Content as of Mar. 31, Module 76 Terminology Name of the corporate body = “word, character, or group of words and/or characters by which a corporate body is known” Preferred name –For current implementations = the form of name used when constructing the authorized access point Variant name –For current implementations = the form of name used when constructing a variant access point

RDA Test Training: Content as of Mar. 31, Module 77 Sources of information Preferred name: priority order (RDA ) –Preferred sources of information (RDA 2.2.2) in resources associated with the corporate body –Other formal statements appearing in resources associated with the corporate body –Other sources including reference sources

RDA Test Training: Content as of Mar. 31, Module 78 Preferred name for the corporate body RDA Choose the form most commonly known Variant spellings: choose the form found in the first resource received (RDA ) –LC will keep its policy to change to the later spelling in cases of orthographic reform

RDA Test Training: Content as of Mar. 31, Module 79 Location of conference, etc. RDA In form as authorized access point (ch. 16) No “rule of three” when sessions held in three or more locations (separated by semicolons in access point -- RDA E.2.2.4) If conference held online, location is “Online”

RDA Test Training: Content as of Mar. 31, Module 710 MARC for Location of conference Access point: in subfield $c 370 field (authority format only): $c, $e, $f 111 2# $a National and Household Food Security Workshop $d(2003 : $c Lusaka, Zambia) 370 ## $e Lusaka, Zambia

RDA Test Training: Content as of Mar. 31, Module 711 Date associated with the corporate body RDA 11.4 Scope = date(s) of a conference, etc., or date of establishment/termination of a corporate body Generally a year or years unless need to be more specific to distinguish

RDA Test Training: Content as of Mar. 31, Module 712 Date associated with the corporate body Core element in two situations: –As the date or dates of a conference or similar event –As the date of establishment or termination of a corporate body if needed to break a conflict

RDA Test Training: Content as of Mar. 31, Module 713 MARC for Date of corporate body Access point for conference, etc.: in $d Access point for other corporate body: added in parentheses to the preferred name of the corporate body 046 field: $s, $t

RDA Test Training: Content as of Mar. 31, Module 714 MARC for Date of corporate body 046 ## $s # $a Gesellschaft für Musikforschung (1946–) 046 ## $s # $a Olympic Winter Games $n (21st : $d 2010 : $c Vancouver, B.C.) 370 ## $f Vancouver, B.C.

RDA Test Training: Content as of Mar. 31, Module 715 Number of a conference, etc. RDA 11.6 Scope = “designation of the sequencing of a conference, etc., within a series of conferences, etc.” As ordinal numeral from any source MARC in access point: in subfield $n No separate MARC field for this element

RDA Test Training: Content as of Mar. 31, Module 716 Identifier for the corporate body RDA Scope: “character string uniquely associated with a corporate body, or with a surrogate for a corporate body (e.g., an authority record), that serves to differentiate that corporate body from other corporate bodies” Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier

RDA Test Training: Content as of Mar. 31, Module 717 MARC for Identifier for a body In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number) In authority records: –a record control number in field 001, 010, etc. –other identifiers in field 024 with first indicator “7” (ensure that source of code has been added to MARC list cited in subfield $2)

RDA Test Training: Content as of Mar. 31, Module 718 Core elements to distinguish RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one corporate body from that of another, record the elements: –either as additions to the authorized access point representing the corporate body [RDA Test], –as separate elements, or –as both

RDA Test Training: Content as of Mar. 31, Module 719 Location of headquarters, etc. RDA Scope: –country, state, province, etc., or local place of headquarters, or –geographic area of corporate body’s activities Core if needed to distinguish one corporate body from another with the same name In form as authorized access point (Ch. 16)

RDA Test Training: Content as of Mar. 31, Module 720 MARC for … headquarters Access point: added in parentheses to the preferred name of the corporate body 370 field (authority format only): $c, $e, $f 110 2# $a Sociedad Nacional de Agricultura (Chile) 370 ## $c Chile

RDA Test Training: Content as of Mar. 31, Module 721 Associated institution RDA 11.5 Core: –for conferences, etc., if the institution’s name provides better identification than the local place name or if the local place name is unknown or cannot be readily determined –if needed to distinguish one corporate body from another with the same name

RDA Test Training: Content as of Mar. 31, Module 722 Associated institution In the form and language recorded as the preferred name for the institution (not the authorized access point) MARC for access point: –for a conference: subfield $c –other access points: add to the preferred name of the corporate body (subfielding and punctuation may vary) No separate MARC field for the element

RDA Test Training: Content as of Mar. 31, Module 723 MARC for Associated institution 046 ## $s # $a International Conference on Georgian Psalmody $n (2nd : $d 1997 : $c Colchester Institute) 110 2# $a B’nai B’rith Hillel Federation Jewish Student Center (University of Cincinnati)

RDA Test Training: Content as of Mar. 31, Module 724 Other designation associated with the corporate body RDA 11.7 Scope: –a word, phrase, or abbreviation indicating incorporation or legal status –any term serving to differentiate the body from other corporate bodies, persons, etc.

RDA Test Training: Content as of Mar. 31, Module 725 Other designation … Core: –For a body whose name does not convey the idea of a corporate body –if needed to distinguish one corporate body from another with the same name

RDA Test Training: Content as of Mar. 31, Module 726 MARC for Other designation Access point: add in parentheses to the preferred name of the corporate body (subfielding may vary) No separate MARC field for the element 151 ## $a Korea (South) 111 2# $a Beanpot (Hockey tournament)

RDA Test Training: Content as of Mar. 31, Module 727 Other changes for corporate bodies One instruction ( ) for conferences, congresses, meetings, exhibitions, fairs, festivals, etc. –Retain frequency in the name of a conference, congress, or meeting –Omit year of convocation from the name of an exhibition, fair, or festival

RDA Test Training: Content as of Mar. 31, Module 728 Current authority record practice now in RDA Status of identification (RDA 8.10) –MARC 008/33 Source consulted (RDA 8.12) –MARC 670 Cataloguer’s note (RDA 8.13) –MARC 667

RDA Test Training: Content as of Mar. 31, Module 729 MARC coding changes for RDA authority records 008/10: value “z” (Other) 040 $a ___ $b ___ $c ___ $e rda

RDA Test Training: Content as of Mar. 31, Module 730 Other new fields in MARC authority format for corporate bodies 371: address 372: field of activity 377: associated language

RDA Test Training: Content as of Mar. 31, Module 731 MARC Authority 670 field If no separate MARC field for an RDA element for corporate bodies (e.g., associated institution), generally give information in 670 field Agency decision for repeating in 670 field any element already recorded in a separate MARC field –Many of new MARC fields include “source” subfields

RDA Test Training: Content as of Mar. 31, Module 732 More information on authority format new fields LC Network Development and MARC Standards Office site: Training document #5 for LC’s proposed practice for the RDA Test