Module 23 STEPS 15 & 16 Preconstruction Engineering and Design (PED) and Other Decision Documents Civil Works Orientation Course - FY 11

Objective: Understand the process for execution of a PED agreement. Understand what is the purpose of PED and what documents are completed in the PED phase.

STEP 15 PED Agreement STEP 15 PED Agreement

Preconstruction Engineering and Design — Currently cost-shared: — 75% - Federal — 25% - Non-Federal* – NEW!! In-kind credits allowed per Section 2003 WRDA 2007 Model PED agreements & checklist on disc *this is just a down payment – balance collected during construction

Preconstruction Engineering and Design Agreement — There are models for: – Single Purpose Navigation & Flood Risk Management Only – PED Agreement Checklist to HQ RIT for certification - 30 days prior to DE signature — Similar to FCSA — HQUSACE approves all Other PED Agreements — No PED work or issuance of contract until Agreement executed — District Engineer executes approved agreements

Preconstruction Engineering and Design Agreement Checklist — General information — Cost sharing summary — Funding history — Special conditions — Review requirements, Sponsor and Corps

STEP 16 Conduct PED STEP 16 Conduct PED

Purpose of PED — Complete the detailed engineering & technical studies and design needed to begin construction of the project recommended in the decision document. — Preparation of plans and specifications of first significant construction contract — (NEW!!) Section 2035 WRDA 07 Safety Assurance Review – Calls for independent review of flood and hurricane/storm projects if Chief of Engineers determines that it is necessary to assure public health, safety, and welfare.

Preconstruction Engineering and Design — Starts after Division Engineer’s Transmittal Letter & execution of PED agreement — Ends with completion of first set of construction plans and specifications

Preconstruction Engineering and Design — Usually requires about two years to complete — Usually overlaps with the end of the feasibility phase. — Must keep PED funds separate from feasibility review funds

Preconstruction Engineering and Design — Major Documents in PED: – Plans and specifications (P&S) – Design Documentation Report (DDR) – Draft Project Partnership Agreement (PPA) – Limited Reevaluation Reports (LRR) - Primarily for required economic/environmental updates – Real Estate Design Memorandums

Plans and specifications: — Form the technical portion of the contract documents — Used to solicit bids from private contractors — Approved at the District — Used to construct the project Preconstruction Engineering and Design

PED Coordination Team — Co-chaired by Corps project manager and sponsors counterpart — Oversees issues related to PED – Scheduling – Work Products – Plans and Specifications – Contract Award and Modification – Other Related Activities

Other Documents — Other reports may be prepared during PED and/or other project phases for use as Decision Documents or Implementation Documents

Implementation Documents Any report prepared for the purpose of implementing a project in accordance with its authorization - O&M Manual - Detailed engineering reports - Plans & Specifications

Decision Document — Any report prepared for the purpose of : l obtaining project authorization, modification, or Washington level approval; l obtaining commitment of Federal funds for project implementation; or l obtaining approval to spend and receive money as a result of entering into an agreement.

Decision Documents — Obtaining project authorization, modification, or verification: – Reconnaissance Report* – Feasibility Report – Limited Reevaluation Reports** – General Reevaluation Reports (GRR)** – Post Authorization Change (Section 902) Report – Detailed Project Report* – Major Rehabilitation Report * Approval at MSC ** Approval at MSC if no additional Congressional action required

Decision Documents — Obtaining project authorization - modification: – Dam Safety Report – Design Deficiency Report – Dredged Material Management Plans* – Water Supply Reallocation Report * Approval at MSC

Other Decision Points œ Reports in defense of budgetary decision(s) œ Project Partnership Agreements œ Credit Agreements œ Memorandums of Agreement œ Feasibility Cost Sharing Agreements œ PED Cost Sharing Agreements œ Water Supply Contracts