1 Spring 2015 New Employee Seminar – Pension and Benefits

2 Topics Eligibility in the Plan Designating a Beneficiary (Pension) Contributing to the Plan Leaves of Absence/Reduced Load Transferring funds into the Plan Calculating your Pension Leaving the Plan Before Retirement Death Before Retirement On line Help

3 Eligibility in the Plan – July 1, 2015 All full-time permanent employees working at least 24 hours per week – mandatory enrolment on the first of the month following the date of hire Part-time employees (excluding CUPE 3903) with 24 months of continuous service in two consecutive years will have the option of joining the plan. Question: Can I opt of the Plan after I have joined?

4 Designating a Beneficiary When you join the Pension Plan you are required to designate a beneficiary by completing a Declaration of Marital Status and Beneficiary Designation Form. If you have an eligible spouse you must designate your spouse as your beneficiary for any pension benefits upon your pre-retirement death. A Waiver of Pre- retirement Death Benefit Form can be completed if you wish another party to inherit your pension entitlement upon death.

5 Years Maximum Pensionable Earnings (YMPE) The dollar amount set each year by the Canada Revenue Agency (CRA) which determines the maximum amount on which to base contributions to the Canada Pension Plan. The YMPE specifies the earnings amount that can be used in calculating pension contributions for each year. For 2015 the dollar amount is $53,600. The YMPE changes each year and CRA normally announces the new figure in November.

6 Pension Contribution Formula Current Employee 5.85% up to the YMPE and 7.89% above the YMPE Complete Changes Effective Date% Below YMPE% Above YMPE Original March 1, September 1, March 1, September 1, March 1,

7 Contributing to the Plan Your contributions are tax-deductible York University matches your contributions dollar for dollar All contributions are tracked in your Money Purchase Account along with the rate of return. The amount you accumulate is directly affected by the investment performance of the Trust Fund, and therefore will fluctuate.

8 Additional Voluntary Contributions (AVC’s) As a member of the pension plan you are allowed to contribute AVC’s Not matched by the University AVC’s can not be withdrawn until you sever your relationship with the University either by terminating or retiring By making the maximum AVC contribution in a given year you eliminate your RRSP room. AVC contributions receive the same rate of return as your mandatory contributions AVC contributions receive a immediate tax advantage as they are deducted before income taxes are applied. To set up AVC’s through payroll deduction log into the York University Retirement Planner (YURP) at

9 Leaves of Absence/Reduced Load We must be informed by your department Ideally two to three months prior to your leave, to allow time to send you the appropriate information Implications Maintaining pension contributions Maintaining benefit coverage Your responsibilities include: Providing your department sufficient notice and meet any requirements that are outlined in the collective agreement or Standard Operating Procedures. Check your pay advice to ensure any and all deductions that need to be made are taken each pay.

10 Transferring from another Plan Transferring pension benefits from a former employers defined benefit pension plan. If the request is made within twelve months of joining the plan, a calculation will be done to see what service will be credited to the York Plan If the request is made after twelve months the value can be brought in, however no service calculation will be done

11 Transferring from and RRSP or Defined Contribution Plan This transfer can be done anytime prior to termination or retirement. The funds will attract the same rate of return as the York Pension Plan, which means they can fluctuate up and down. At termination/retirement the funds can be used to provide additional pension income or transferred out.

12 Calculating your Pension The York Pension Plan is made up of two parts: Part 1: Money Purchase Component Provides you with a benefit based on the accumulated contributions and investment earnings of your account balance. The amount of benefit earned depends on how well the investments in the fund perform and other factors such as your age at retirement, your marital status and the age of your spouse if married.

13 Calculating your Pension Part 2 Minimum Guarantee Benefit Provides you with a benefit based on a formula that takes into account your earnings and service. The amount of benefit you earn is guaranteed and does not depend on how well the investments in the fund perform.

14 What you receive At retirement, you will receive a pension based on the amount provided by your Money Purchase Component Account. If your Minimum Guaranteed Benefit is greater than your Money Purchase Component Account pension, you will also receive a supplementary pension to bring your retirement income up to the amount of the Minimum Guaranteed Benefit.

15 Minimum Guaranteed Benefit Formula (MGP) 1.4% of your final average earnings at retirement up to the average YMPE for those years PLUS 1.9% of your final average earnings at retirement above the average YMPE for those years MULTIPLIED BY Your credited service Final average earnings (commonly referred to as “FAE”) are based on your five years of highest earnings. The years do not have to be consecutive and a year is determined in 12 month blocks from the retirement date back.

16 Calculating your Pension Calculating your Money Purchase Pension The Money Purchase amount is credited with the rate of return in effect as of the last day of the month immediately preceding the date of retirement. For example, retirement of July 1, 2015 adds together the funds in the account at December 31, 2014, including the accumulated rate of return. Monthly contributions from January 1 – June 30 along with the rate of return as of May 31, 2015 is then applied for the period of January to June 30, 2015.

17 Example 1 Member receiving a Supplementary Pension Member retires with $250,000 in their Money Purchase Account The annual pension provided by the Money Purchase Account is calculated to be $18,600 The minimum guaranteed benefit is calculated to be $22,200 annually As the minimum guarantee benefit ($22,000) is greater than the money purchase pension ($18,600), this member receives a supplementary pension for the difference ($22,200-$18,600) This member would receive an annual pension totaling $22,200 determined as follows: Money Purchase Account $18,600 Supplementary Pension (22, ,600) $ 3,600 Total Pension $ 22,200

18 Example 2 Member not receiving a Supplementary Pension Member retires with $125,000 in their Money Purchase Account The annual pension provided by the Money Purchase Account is calculated to be $11,000 The minimum guaranteed benefit is calculated to be $10,000 annually As the minimum guarantee benefit ($10,000) is less than the money purchase pension ($11,000), this member does not receive a supplementary pension This member would receive an annual pension totaling $11,000

19 Additional Voluntary Contributions or Transferred Pension Contributions At termination or retirement if you have AVC’s or transferred contributions from another pension plan/RRSP you can transfer these amounts out to an RRSP (provided they are not locked in) or they can be used to provide an additional amount of pension.

20 Small Pensions If you terminate or retire with an annual benefit payable at your normal retirement date which is less than 2% of the YMPE in the year you terminate employment you would receive a lump sum payment equivalent to the commuted value of the benefit instead of a pension under the pension plan. This amount would be payable in cash less applicable income taxes or to your non- locked RRSP. The commuted value (CV) is the value in today’s dollars of the funds needed to provide you with a retirement benefit based on the value of any supplementary pension to which you may be entitled at the time of termination of employment. Commuted value payments from the York University Pension Plan are comprised of the sum of the members' Money Purchase Account balance and the CV of their Minimum Guarantee Benefit Supplementary Pension (if any).

21 Leaving the plan before Retirement Within 30 days of termination of membership in the plan, you would be provided with a written statement that includes details about the pension benefits payable to you, the options you have, plus the deadline for any decisions.

22 Leaving the plan before Retirement Termination Options - Under Age 55 If you are under age 55 at termination you will have some or all of these options available: Cash less tax Transfer to a locked-in RRSP Transfer to your new employer's pension plan Leave the funds in the pension plan to take a deferred monthly pension at a later date (but no later than the December 1st in the calendar year in which you reach age 71

23 Leaving the plan before Retirement Termination Options - Age 55 & Older If you are over age 55 at termination you will have some or all of these options available: Cash less tax Transfer to a locked-in RRSP (not available past NRD) Transfer to your new employer's pension plan (not available past NRD) Begin receiving a monthly pension as early as the first of the month following your termination or as late as the December 1st in the calendar year in which you reach age 71.

24 Death Before Retirement Your eligible surviving Spouse Balance in your Money Purchase Account at your Date of Death plus the commuted value of any supplementary pension you may have accrued after January 1, 1987 as a lump sum payment, as cash subject to withholding taxes, or as a direct transfer to a registered retirement arrangement, such as an RRSP; or an immediate or deferred life annuity, with an optional guarantee of five, ten or fifteen years. If you do not have an eligible spouse, or your spouse has waived their right to your pension, your beneficiary(ies) would receive the benefit as a lump sum cash payment subject to withholding taxes.

25 Death Before Retirement Dependent Children’s Benefit If you die before retirement and are survived by children under the age of 18, those children will be eligible for a benefit up to a combined maximum of $300 per month. This amount would be based on the amount of your annual earnings at retirement Additional Voluntary Contributions Your designated beneficiary will also receive a refund of any additional voluntary contributions, plus credited interest that you made to the plan. If you have an eligible spouse they may elect to have that amount increase their monthly pension should they have chosen that option.

26 How do I plan for retirement? Attend seminars Access your annual pension statement on the Retirement Planner Run your own pension estimates on the Retirement Planner Decide if you want to contribute additional funds to either the York plan, an RRSP or Tax Free Savings Account Seek Financial Advice from a Financial Planner – create a Financial Plan

27 Retirement Planner Access to the Planner is made available around May in the year following your enrollment into the pension plan. The link is: To sign into the Planner for the first time click on forgot your password link and input your 9 digit employee number, and click submit. The password will be ed to you. Go back into the Planner type your employee number in the applicable box and then type your password in the applicable box. You can not copy and paste the password. You have to type it and it is case sensitive.

28 Retirement Planner

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30 YU Link

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36 Sun Life Member Website Sun Life has a member website which provides you access to items such as: benefit coverage information set up direct deposit for benefit reimbursement submit some claims electronically Drug coverage information, etc.,

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39 Please follow the instructions carefully and keep your receipts for 12 months as Sun Life may ask for them. If you do not provide them in the time period provided your ability to submit claims electronically will be disabled. Sun Life will not reinstate this feature.

40 Sun Life features Click to edit text

41 Group Life Insurance If you have group life insurance the coverage is on your life only Coverage is three times your salary rounded to the nearest thousand until normal retirement date If you continue to work beyond your normal retirement date the coverage reduces to one times your salary rounded to the nearest thousand You can not purchase additional coverage Coverage is not available for your dependents

42 Group Life Insurance Coverage ends at termination, retirement or age 71 whichever is earliest. Upon termination or retirement you have the option of converting the insurance to an individual policy. It is extremely expensive to convert the coverage so we suggest you contact an insurance company/broker at an earlier age to explore other life insurance options.

43 Voluntary Accidental Death & Dismemberment Insurance (VADD) This is not additional life insurance You pay the monthly premium and you can cover your dependents. Dependents are covered at a reduced amount. Benefit is paid in the event of accidental death or if there has been an accident with the loss of certain limb(s). For more information go to:

44 Pension & Benefits Website Some of the helpful information found here: Links to Benefits Booklets and information – active and retiree Link to Retirement Planner Link to HR Self Serve Forms Pension Plan Booklet P&B Times Link to Sun Life Member Website

45 HR Self Serve

46 Self Service information

47 HR Self Serve To update personal information, home address, phone numbers as well as address go to: Please provide us with an address so we can communicate with you more effectively and efficiently.

48 HR Self Serve For benefits information, list of dependents and beneficiaries click as follows:

49 Contact Pension & Benefits Call extension (askpb) – the phone line is open from 8:30 am to 4:30 pm Monday to Friday. For Fridays in June, July and August the phone line closes at 3:30 pm. Please have your employee ID ready when you call us. Any form or document that we may need from you can be completed, scanned and ed to