Welcome to Skopje! Local Environmental Management in Urban Areas - Skopje 2011

What happens today? 8.30 Welcome 8.45 Expectations 9.00 the programme Coffee presentation skills Lunch Official opening of the programme by the Swedish embassy preparations or free time Local Environmental Management in Urban Areas - Skopje 2011

What are your expectations of the programme? Local Environmental Management in Urban Areas - Skopje 2011

The first week Local Environmental Management in Urban Areas - Skopje 2011

The second week Local Environmental Management in Urban Areas - Skopje 2011

Presentation skils Skopje 2011 Cecilia Norgren Local Environmental Management in Urban Areas - Skopje 2011

Almost everybody is afraid to speak in public! Local Environmental Management in Urban Areas - Skopje 2011

Shuffling from foot to foot Not knowing what to do with one's hands Stuttering and stumbling over words Speaking too fast Not looking at the audience while speaking Referring to written notes too many times Clearing one's throat repeatedly Local Environmental Management in Urban Areas - Skopje 2011

Preparation! Be Ready Know your subject! Practice No written speech, please! Local Environmental Management in Urban Areas - Skopje 2011

Humor Don’t take yourself to seriously! Turn mistakes into jokes If you joke it should be relevant Local Environmental Management in Urban Areas - Skopje 2011

Examples Tell a story Make a point Local Environmental Management in Urban Areas - Skopje 2011

Shifting the focus from one self to the audience. Ask questions Pause Make them laugh What do they want to hear? Not, what am I going to say Local Environmental Management in Urban Areas - Skopje 2011

Who is going to listen? Experts or laymen? What terminology can I use? What do I need to explain If uncertain, ask! Local Environmental Management in Urban Areas - Skopje 2011

Active listening Body language Don’t be afraid to ask! Prepare your arguments Check your facts Be respectful Local Environmental Management in Urban Areas - Skopje 2011

How to use visual aids White board Flip chart Film Pictures Local Environmental Management in Urban Areas - Skopje 2011

Power Point Local Environmental Management in Urban Areas - Skopje 2011

Some tips Make an outline.. Local Environmental Management in Urban Areas - Skopje 2011

What happens today? 8.30 Welcome 8.45 Expectations 9.00 the programme Coffee presentation skills Lunch Official opening of the programme by the Swedish embassy preparations or free time Local Environmental Management in Urban Areas - Skopje 2011

Outline Slide structure Fonts and graphics Backgrounds Graphs Your presentation Local Environmental Management in Urban Areas - Skopje 2011

An example of good Slide Structure Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only Local Environmental Management in Urban Areas - Skopje 2011

An example of bad Slide Structure This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. Local Environmental Management in Urban Areas - Skopje 2011

An example of good Slide Structure Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only Local Environmental Management in Urban Areas - Skopje 2011

Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused Local Environmental Management in Urban Areas - Skopje 2011

D on’t use distracting animations D o not go overboard with the animation B e consistent with the animation that you use

How to emphasize: You can emphasize by using another colour, but be careful! You can emphasize by using CAPITAL letters, but.. CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Italics are also more difficult to read Local Environmental Management in Urban Areas - Skopje 2011

Examples of good Fonts Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial Local Environmental Management in Urban Areas - Skopje 2011

An example of a good Background Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation Local Environmental Management in Urban Areas - Skopje 2011

An example of a bad Background Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Bad Graph Local Environmental Management in Urban Areas - Skopje 2011

Good Graph Local Environmental Management in Urban Areas - Skopje 2011

Bad Graph Local Environmental Management in Urban Areas - Skopje 2011

Conclusion Use an effective and strong closing Your audience is likely to remember your last words Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research Local Environmental Management in Urban Areas - Skopje 2011

Conclusion Almost Everybody is afraid to speak in public Involve the audience Give examples When using power point: Dont be to creative Dont write to much Use pictures and graphs Local Environmental Management in Urban Areas - Skopje 2011

Strategic planning: Situation and stakeholder analysis Problem analysis Formulation of objectives Plan of operation – activities and inputs Risk analysis and assumptions Monitoring and evaluating Reporting A DVANCED I NTERNATIONAL C OURSE I N L OCAL E NVIRONMENTAL M ANAGEMENT I N U RBAN A REAS 2010 Europe

INTRODUCTION Background Situation when project started Stakeholders Local Environmental Management in Urban Areas - Skopje 2011

Where am I at the moment? The project cycle Planning Implementing/ Monitoring Evaluating Local Environmental Management in Urban Areas - Skopje 2011

PROJECT DESCRIPTION Overall objective (What shall the project contribute to in the long run?) Immediate objectives (What is the project-owner’s picture of the ideal situation, WHEN is it accomplished?) Remember, a project is time bound, you should know when it starts and when it ends! Local Environmental Management in Urban Areas - Skopje 2011

Outputs and expected Outcomes Trainers Training material Workshop 200 people trained Input 2Input 1 Outcome

RISKS Risk 1 Risk management plan 1 Risk management plan 2 … Risk 2 Local Environmental Management in Urban Areas - Skopje 2011

ASSUMPTIONS (external factors, which must act together with the project) 1, Assuming… the project will.. 2,… Local Environmental Management in Urban Areas - Skopje 2011

PROJECT MANAGEMENT and ORGANISATION Project manager is responisible for… Consultants are responsible for.. Etc. Local Environmental Management in Urban Areas - Skopje 2011

MONITORING and EVALUATING Evaluation tools.. Local Environmental Management in Urban Areas - Skopje 2011

Reflections on the programme Expectations – then 1, 2, Expectations – now 1, 2, Local Environmental Management in Urban Areas - Skopje 2011

Specific things I learned from my colleagues Etc.. Local Environmental Management in Urban Areas - Skopje 2011

Specific things I learned from the period in Sweden 1, 2, Etc.. Local Environmental Management in Urban Areas - Skopje 2011

How I have shared my experience in Sweden with my colleagues at work 1, 2, Etc.. Local Environmental Management in Urban Areas - Skopje 2011

Successes and challenges: Changes I have been able to effect in my own work, and within my organization: 1, 2, Etc.. Local Environmental Management in Urban Areas - Skopje 2011

Being a ‘change agent’ and using projects as tools for change What i have learned: 1, 2, What I need to know more about: 1, 2, Local Environmental Management in Urban Areas - Skopje 2011

What I wish had been different The lectures and the study visits: 1, 2, The group work and project for change: 1, 2, Local Environmental Management in Urban Areas - Skopje 2011

Thank you for your attention! Local Environmental Management in Urban Areas - Skopje 2011