UHH Research Functions, Challenges and Organization.

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Presentation transcript:

UHH Research Functions, Challenges and Organization

Chris Lu2 UHH Grants and Contracts (x1000) Source:

Chris Lu3 UHH Extramural Fund (x1000) Source: RCUH Hilo 2003

Chris Lu4 UHH ‘03-’04 RTRF Allocation

Chris Lu5 UHH ‘03-’04 RTRF Distribution after Fixed Cost

Chris Lu6 UHH RTRF Distribution

Chris Lu7 UHH Focus Building Strategic Alliance to Increase Sponsored Program Activity Building Strategic Alliance to Increase Sponsored Program Activity Integration of research and graduate education Integration of research and graduate education Increasing Faculty Proposal Writing Productivities Increasing Faculty Proposal Writing Productivities Service and Support to PIs Service and Support to PIs Organizing Research Office Organizing Research Office

Chris Lu8 Research Functions Sponsored Research Sponsored Research Contracts & Grants Contracts & Grants RTRF to PIs RTRF to PIs Seed Grant Seed Grant Research Relations Grant Research Relations Grant Travel Grant Travel Grant Matching Matching Infrastructure Infrastructure

Chris Lu9 Pre-Award (Sponsored Research) Grant resource Grant resource Funding opportunities Funding opportunities Government, state and private agencies Government, state and private agencies Foundations Foundations Research relations Research relations

Chris Lu10 Pre-Award (Sponsored Research) Grant Strategy Grant Strategy Grant Writing Grant Writing Internal Review Internal Review Grant Submission Grant Submission Grant Resubmission Grant Resubmission

Chris Lu11 Pre-Award (Sponsored Research) University research policies and procedures University research policies and procedures Electronic forms Electronic forms Deadlines Deadlines Subscription services human subjects, animal care and use, and other compliance information Subscription services human subjects, animal care and use, and other compliance information

Chris Lu12 Post-Award (Contracts & Grants) Grant Negotiation Grant Negotiation Receiving Award Receiving Award Implementation Implementation Personnel Personnel Purchasing Purchasing Fiscal Management Fiscal Management Compliance Compliance

Chris Lu13 Post-Award (Contracts & Grants) Establish new accounts for sponsored projects Establish new accounts for sponsored projects Establish cost share accounts Establish cost share accounts Establish program income accounts Establish program income accounts Process Budget Transfers for sponsored projects, including initial budgets, additional funding on existing accounts, and budget conversions Process Budget Transfers for sponsored projects, including initial budgets, additional funding on existing accounts, and budget conversions Review and approve Purchase Requisitions, Expenditure Transfer Forms, and Tuition Waivers on sponsored projects Review and approve Purchase Requisitions, Expenditure Transfer Forms, and Tuition Waivers on sponsored projects

Chris Lu14 Post-Award (Contracts & Grants) Invoice sponsors Invoice sponsors Collect revenue from sponsors and follow up on outstanding invoices Collect revenue from sponsors and follow up on outstanding invoices Reconcile cash balances on sponsored projects Reconcile cash balances on sponsored projects Monitor the amount of cost share met on sponsored projects Monitor the amount of cost share met on sponsored projects

Chris Lu15 Post-Award (Contracts & Grants) Prepare and submit financial reports to sponsors Prepare and submit financial reports to sponsors Prepare and submit property reports to sponsors Prepare and submit property reports to sponsors Close out sponsored projects Close out sponsored projects Provide guidance on financial compliance issues for sponsored projects Provide guidance on financial compliance issues for sponsored projects Establish policies and procedures concerning the post award administration of sponsored projects Establish policies and procedures concerning the post award administration of sponsored projects

Chris Lu16 Post-Award (Contracts & Grants) Provide training on grants management topics Provide training on grants management topics Monitor subrecipients Monitor subrecipients Serve as a liaison with federal, state, sponsor, and internal auditors Serve as a liaison with federal, state, sponsor, and internal auditors Develop and negotiate the University’s indirect cost rate proposal Develop and negotiate the University’s indirect cost rate proposal

Chris Lu17 UHH Challenges Administrative Support for PIs Administrative Support for PIs ORS Flexibility & Efficiency ORS Flexibility & Efficiency Certification Committees Certification Committees Streamlining the Service Streamlining the Service Research Space and Facilities Research Space and Facilities University Research Position University Research Position Too Many Signatures for Form 1 Too Many Signatures for Form 1 Sustainable Growth Sustainable Growth

Chris Lu18 Organizational Issues Do we need an organization structure to provide a streamlined support service? Do we need an organization structure to provide a streamlined support service? A full time leader for overall research coordination? A full time leader for overall research coordination? RCUH Hilo Director for grant resource, grant development, and serve as a deputy to the leader? RCUH Hilo Director for grant resource, grant development, and serve as a deputy to the leader?

Chris Lu19 Organizational Issues A fiscal officer for RTRF administration, infrastructure building and matching? A fiscal officer for RTRF administration, infrastructure building and matching? A secretary for office support? A secretary for office support? RCUH Hilo Clerk: Pre-award RCUH Hilo Clerk: Pre-award RCUH Hilo Clerk: Post-award RCUH Hilo Clerk: Post-award EPSCoR Director for grant administration and grant development? EPSCoR Director for grant administration and grant development?

Chris Lu20 Organizational Issues STEM Director for faculty development, student development and instructional development? STEM Director for faculty development, student development and instructional development? Na Pua No’Eau Director for student development and student recruitment? Na Pua No’Eau Director for student development and student recruitment? Upward Bound Director for student development and student recruitment? Upward Bound Director for student development and student recruitment? A grant writer? A grant writer?

Chris Lu21 Other Issues RTRF Allocation RTRF Allocation Intellectual Properties Intellectual Properties Technology Transfer Technology Transfer University Park University Park

Chris Lu22 PIs SERVICE RTRF SUSTAINABLE RESEARCH GROWTH ORGANIZATION