Building Human Resource Management SkillsNational Food Service Management Institute 1 Getting the Most from Your Workday Objectives At the completion of.

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Presentation transcript:

Building Human Resource Management SkillsNational Food Service Management Institute 1 Getting the Most from Your Workday Objectives At the completion of this module, participants will be able to: Recognize that using time wisely is a self-management issue. Examine and identify what is important personally and professionally. Apply steps to manage one's self related to time.

Building Human Resource Management SkillsNational Food Service Management Institute 2 Getting the Most from Your Workday Personal Check-In: Time's Up! 1. How well do you manage your time? Place a line on the continuum below to indicate you well you manage your time. I never haveI could useI manage enough time.time moremy time wisely.very well.

Building Human Resource Management SkillsNational Food Service Management Institute 3 Getting the Most from Your Workday Personal Check-In: Time's Up! 2. What are your main time wasters? Be honest so you can work to eliminate them. Do you procrastinate, interrupt your tasks, take care of low priorities first, daydream, and talk to others?

Building Human Resource Management SkillsNational Food Service Management Institute 4 Getting the Most from Your Workday Personal Check-In: Time's Up! 3. How does your management of time make you feel? 4. What is the one change you could make which would significantly improve your use of time?

Building Human Resource Management SkillsNational Food Service Management Institute 5 Getting the Most from Your Workday Icebreaker: Just in Time Think about how you deal with time at work. Choose two of the following verbs which best describe how you deal with time. SautéStir fryBakeCoat BoilSiftCreamKnead BlendBeatMixSteam ToastFoldSlow cookStew BroilSearRoastBurn

Building Human Resource Management SkillsNational Food Service Management Institute 6 Getting the Most from Your Workday It's Time for What's Important In Life Here are some questions to help you begin to think about what is most important in your life: What parts of my life are most important to me? Which things have lifetime importance to me? What one or two things would significantly improve my life if I chose to spend time and energy on them?

Building Human Resource Management SkillsNational Food Service Management Institute 7 Getting the Most from Your Workday It's Time for What's Important At Work Here are some questions to help you determine what is most important at work: Which tasks have the greatest benefit to the Child Nutrition Program? Which tasks are most important to my supervisor? If I have time to complete only two or three of these tasks today, which ones should I plan to do? Which tasks would I most enjoy finishing and getting off my desk?

Building Human Resource Management SkillsNational Food Service Management Institute 8 Getting the Most from Your Workday Time Planning Guidelines Here are some simple steps to guide you as you work to make your use of time more effective: 1. Identify important priorities at work/in life. 2. Define tasks to meet priorities. 3. Plan a schedule to accomplish priorities. 4. Work your plan. 5. Revise the plan when necessary.

Building Human Resource Management SkillsNational Food Service Management Institute 9 Getting the Most from Your Workday It's About Time! In Your Life Take time at the start of each day to focus on you. At Work At the beginning of your workday, plan the amount of time you expect to spend on each item. Handle each piece of paper one time. At the end of each workday, make a list of things to do the next day. Schedule time in your week to follow-up on details of your work. Record deadlines and appointments on your calendar.

Building Human Resource Management SkillsNational Food Service Management Institute 10 Getting the Most from Your Workday It's About Time! At Work Monitor your records and files; throw out or store those used infrequently. Maintain Child Nutrition Program records for five years. Work on high-priority tasks first. Set your watch five or ten minutes fast and practice being early. Start and end meetings on time (a 90 minute meeting is most efficient). Cluster your phone calls to sales people. Customer phone calls should be a priority. Periodically review how you are spending your time.

Building Human Resource Management SkillsNational Food Service Management Institute 11 Getting the Most from Your Workday Reality Practice: Time Trials For the next week, keep a detailed record of how you spend your time. During each day, write down the tasks you work on and how much time you spend on them. Keep the list of your top priorities you named in It's Time for What's Important. Compare your daily record to your priority list. Revise your schedule to ensure that your daily work time is spent on those things which are most important for your work, and hopefully for you, too.

Building Human Resource Management SkillsNational Food Service Management Institute 12 Getting the Most from Your Workday Time Trials Record Name__________________________Date___________________

Building Human Resource Management SkillsNational Food Service Management Institute 13 Getting the Most from Your Workday Checking Out: Time Out An effective self-manager makes these suggestions a part of planning every day: Keep priorities clearly in mind. Determine what I do based on my priorities. Plan and think ahead. Keep commitments to myself and others. Use effective tools to stay focused. Focus my energy on my efforts. Value time; use small chunks of time wisely.