Leave and Holidays College of Charleston Human Resources

Leave and Holidays Types of Leave Leave Amounts Leave Procedures

Types of Leave Annual Sick Sick Family Bereavement Court Leave/Jury Duty Military Family and Medical Leave Act (FMLA) Leave Without Pay Hazardous Weather & Emergency Blood Donation Bone Marrow Donation

Annual Leave Accrue 9.38 hours per month up to 15 days or more per year Increases after 10 th year by 1 ¼ days a year up to a total of 30 days per year Max out at 22 years and over May transfer to other state employment with no break in service exceeding 15 days

Annual Leave Approval and Balance Requests are based on departmental approval Maximum usage per calendar year is 225 hours or 30 days Employees leaving service are paid for up to hours of unused leave Maximum Accumulation is 337.5

Holiday Leave State holidays are observed with pay Certain holidays (such as Labor Day) are not observed on their actual date but added to the winter holiday break

Holidays Holiday Schedule 2011 DayDateHoliday MondayJanuary 3New Year’s Day Observed MondayJanuary 17Martin Luther King’s Birthday MondayMay 30Memorial Day MondayJuly 4Independence Day ThursdayNovember 24Thanksgiving FridayNovember 25Day After Thanksgiving ThursdayDecember 22Holiday Break (in Lieu of President’s Day) FridayDecember 23Christmas Eve Observed MondayDecember 26Christmas Day Observed TuesdayDecember 27Holiday Break (Day after Christmas Observed) WednesdayDecember 28Holiday Break (In lieu of Labor Day) ThursdayDecember 29Holiday Break (In Lieu of Veteran’s Day) FridayDecember 30Holiday Break (In Lieu of Confederate Memorial Day) 2012 MondayJanuary 2, 2012New Years Day Observed (2012 Holiday)

Sick Leave Used for illness or medical appointments Earned by permanent full-time employees Earn 9.38 hours per month (no increase)

Sick Leave Policy Documentation/Medical Certification may be required May transfer to other state employment with no break in service Maximum Accumulation is 1,350 hours

Sick Family Leave Used for sick family member Family members include spouse, children, parent, brother, sister, grandparent, legal guardian, foster children, and eligible grandchildren of employee or employee’s spouse.

Sick Family Leave Policy 75 hours per year (deducted from regular sick leave but coded differently) Leave over 75 hours is charged to annual leave Documentation may be required

Family and Medical Leave Act of 1993 Covered employers provide 12 or 26 weeks of protected leave Medical Certification is required Leave with or without pay

Blood Drive/Donation College arranges Employees participate during work hours Do not use annual or sick leave Notify department in advance Departmental approval required Documentation may be required

Blood Marrow Donor Leave Total amount may not exceed 37.5 hours without College approval Requires verification from a healthcare practitioner Leave already used is not forfeited if employee does not qualify as a donor

Bereavement Leave Up to 3 consecutive workdays with pay Immediate family includes, spouse, parents, grand and great grandparents, brothers, sisters, children, grandchildren of either employee or spouse. Also included are the spouse of brothers, sisters and children. A statement of relationship may be required

Court Leave/Jury Duty Employees who are summoned for jury duty or subpoenaed as a witness are granted leave with pay Documentation is required

Military Leave Enlisted or commissioned members are entitled to leave of absence with pay for a maximum of 15 days per year Documentation is required

Leave Without Pay Short tem military leave longer than 15 workdays Hazardous weather and Emergency leave Implemented once Sick and Annual leave are exhausted

Leave Transfer Pool A pool of leave hours donated by employees Leave hours from which eligible employees who have been approved under personal emergency circumstances may draw Documentation is required and approval is not guaranteed Employee’s department must provide funding

Advanced Sick Leave Additional sick leave is needed May receive up to 37.5 hours Medical documentation required Is paid back upon returning to work from accrued sick leave

Time and Leave Reports Non-exempt from overtime employees record all time and leave on individual time reports Exempt, salaried employees record all leave on leave reports

Work Place Injuries Injured at Work? Immediately Call Public Safety Report Injury to your Supervisor Call Sandy Butler in HR at or If EMS is not needed, HR Can Arrange Transportation:

Coastal Occupational Medicine Dr. Williams at COM is our company doctor years experience treating injured workers After hours care available

Need Assistance? Call Physical Plant Trouble Desk at (for Emergencies) Complete a Work Order Request (for Maintenance) Complete an Intra-Department Transfer (for New Installation)

Thank You! For Assistance with  Leave  Time Reports Please Call Margie Gamble  Workers’ Compensation Please Call Sandy Butler

Or Visit Our Human Resources Website