This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Introduction to the module on monitoring of your operation 1 Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey This project is co-financed by the European Union and the Republic of Turkey

REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Name of the Training2 PART 1: Rationale: What is monitoring and why we must do it? Increasing awareness and knowledge about project monitoring as a fundamental milestone for sound project management PART 2: How are we going to do it? Rules and Procedures PART 3: What are the two main instruments to be used? The Operation Monitoring Report and IMIS PART 4: What type of support are you going to get? What type and level of support can you expect from the Operating Structure side?

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Name of the Training3 PART 1: Rationale: What is monitoring and why we must do it? Increasing awareness and knowledge about project monitoring as a fundamental milestone for sound project management

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Operation/Project Monitoring: It is the systematic collection of relevant information (quantitative and qualitative data) 4

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Monitoring must be regarded as a fundamental part of both operation management (you) and programme management (us). It is important that all involved in implementing and managing the activities, ie: ERAs (you) and the Programme’s Operating Structure (us) understand the need to collect data at operation level 5

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY PART 1 The European Commission’s Guidelines at the outset of the current Programming period included a series of working papers addressing monitoring issues. Following these working papers, the RCOP has categorised all monitoring data around two categories of indicators, output indicators and result indicators : 6

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY PART 1 Outputs are the tangible deliverables of the operation. They directly result from the activities carried out in the project. They report on what the main ‘products’ delivered by the project are. Results are direct and immediate effects resulting from the project and from the production of the outputs. They do not report on the ‘what’ but on why the project is delivering the specific outputs 7

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY PART 1 8

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY a/ Pre-defined indicators at programme level Each project/operation is requested to fill in a certain number of pre-defined output and result indicators according to the Measure and Priority that the operation belongs to. b/ Self-defined indicators In addition to the pre-defined indicators, each operation has the opportunity to define its own output and result indicators. These ‘self-defined’ indicators have to be provided at the relevant sections of the OIS. 9

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Suitable Priority and Measure output and result indicators were identified at the time for the RCOP and targets have been set. Every operation financed by the Programme is contributing to the achievement of the Programme indicators. Output and Result indicators are also set for each operation accepted for assistance and that information SHOULD BE included in the respective OIS. 10

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY In this way, ERAs have to acknowledge the fact that their assisted operation is contributing to the realization of the relevant measure level targets and, thereby, to the priority and the RCOP targets set when the European Commission approved the Programme. 11

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Moreover, even if monitoring is all about achieving a sound project management for your operation, it also has to be regarded as an obligation coming from the regulatory framework that rules RCOP: 12

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY IPA Regulation: OS to prepare a yearly Sectoral Annual Implementation Report Financing Agreement: OS to prepare every six months Operation Monitoring Sheets Therefore, you need to provide the necessary information….. 13

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY In this respect, the Operational Agreement establishes us a clear obligation of ERAs: ERA will have to submit reports to the CA by “preparing the Initial Data Entry Form, the required Progress Reports and the Final Report concerning the operation and the progress in the implementation in due time”. The ERA will have to prepare all information and documents requested by the OS/CA until the termination of the sustainability period of operation determined by the relevant parties. 14

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY 15

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY 16 END OF PART 1