Disaster Scenario Exercise for Organizational Planning Major Hurricane w/ Coastal and Inland Flooding & Tornadoes FEMA 2010 EXERCISE EXERCISE EXERCISE

Purpose Why are we investing this time? Where are we in emergency planning? Who oversees emergency planning in our organization? EXERCISE EXERCISE EXERCISE 2

Agenda Introductions Modules Hotwash FEMA 3 EXERCISE EXERCISE EXERCISE

Introductions  Facilitator(s)  Players 4 EXERCISE EXERCISE EXERCISE

Objectives  Create a quality learning environment.  Provide a tool for emergency planning, a forum for discussing and developing emergency plans  Empower our employees.  Encourage coordination with local emergency managers. 5 EXERCISE EXERCISE EXERCISE

Rules for Players  Relax – this is a no-fault, low stress exercise.  Respond based on your current capability.  Allow for artificialities of the scenario – it’s a tool.  Feel free to improvise – think outside the box. FEMA 6 EXERCISE EXERCISE EXERCISE

Scenario: Category 5 Hurricane  Hurricane with tornadoes, severe storms and coastal and inland flooding 7 FEMA EXERCISE EXERCISE EXERCISE

Emergency Management  Prepare and Protect  Respond  Recover  Mitigate 8 FEMA EXERCISE EXERCISE EXERCISE

9 Prepare and Protect  Have a plan and activate it  Gather the planning team  Assess hazards, prepare facilities and employees  Confirm and check evacuation routes  Stock and check supplies and first aid  Monitor storm development  Activate Emergency Response Teams  Coordinate with local and state emergency managers EXERCISE EXERCISE EXERCISE

VNN  Click to Play News: 10 EXERCISE EXERCISE EXERCISE

Prepare & Protect - Discussion  What are the hazards?  Who is our team? Internally and externally?  How will we communicate? What if systems fail?  What are our needs, for supplies, etc.?  What are needs of employees and their families, customers, members? How do we protect them?  What are needs for protecting the organization?  Who do we contact and inform, internally and externally?  What can we do now to recovery more quickly later? 11 FEMA EXERCISE EXERCISE EXERCISE

 Break FEMA 12

Respond  Mobilize and position emergency equipment  Evacuate or shelter-in-place  Provide food, water, shelter, medical  Initiate organization continuity plan  Assess and restore damaged services and systems  Coordinate with local responders, government agencies, and other private organizations FEMA 13 EXERCISE EXERCISE EXERCISE

VNN  Inland Impacts FEMA Private Sector Division 14 Click to Play News: EXERCISE EXERCISE EXERCISE

Respond - Discussion  What equipment do we need?  Who’s in charge?  What’s our evacuation plan?  How do we distribute kits and supplies?  Who can help restore damaged services/systems?  Who is the Point of Contact at local responders, government agencies, and other impacted private organizations?  How can we coordinate with community response? 15 EXERCISE EXERCISE EXERCISE

Recover  Our organization could be heavily impacted, directly, or  Indirectly such as if our supply chain is disrupted or our customers or employees are displaced from their homes  Water may not be available  Employees could have damaged homes, or remain home tending to family and to children out of school  Physical and mental health of employees could be a concern. FEMA 16 EXERCISE EXERCISE EXERCISE

VNN  Click to Play News: 17 EXERCISE EXERCISE EXERCISE

Recover  What are long term environmental effects?  How could this affect our operations?  How do we ensure continuity of operations (COOP)?  Can we operate without municipal services or utilities?  Do we have generators and other back-up utilities?  Will our employees miss work? FEMA 18 EXERCISE EXERCISE EXERCISE

Mitigate  What hazards have been identified in the community that pose a risk to our organization?  What steps can we take to mitigate risks?  What steps is the community taking to mitigate community-wide risks?  How can our organization work with local officials? 19 EXERCISE EXERCISE EXERCISE

Hot Wash  What have you learned during this exercise?  Name five organizational strengths.  Name five organizational weaknesses/gaps.  What should the next steps in planning and preparing?  List and prioritize five short-term and five long-term actions for follow-up. FEMA 20 EXERCISE EXERCISE EXERCISE

Federal Planning Resources     Local Resources 21 EXERCISE EXERCISE EXERCISE

22 For more information on this exercise, contact: FEMA Office of External Affairs, Private Sector Division 500 C St. SW Washington, DC Contact EXERCISE EXERCISE EXERCISE