2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator APRIL 3-6, 2013, LONG BEACH, CA These materials have been prepared by the CASBO Sacramento Section Child Nutrition Professional Council. They have not been reviewed by State CASBO for approval, so therefore are not an official statement of CASBO.

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator This presentation was developed by the Sacramento Section Child Nutrition PC  Ron Pierce, BA, SNS, Operations Manager, EGUSD Sacramento Section PC Chair Sac Section Professional Council Members:  Sneh Nair, BSc, Operations Manager, EGUSD  Brenda Padilla, MS, Manager, Sac City USD  Diana Flores, Nutrition Supervisor, Sac City USD 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

Objectives  Define the Supper Program  Present Two Success Stories  Discuss Strengths/Challenges  Provide Tools for Implementation  Q & A

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO What is Supper?  The Child and Adult Care Food Program (CACFP) provides federal funds to serve a meal and/or a snack to children during the after school hours throughout the school year  The expansion authorized in the Healthy, Hunger-Free Kids Act of 2010 authorizes the program to be in all 50 states. (More $$$)  The meal can be served at any time during the after school program  The meal can be served hot or cold

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Reimbursement Rates ( ) Type of Meal Served Free Reduced Paid Supper** $ Snacks $ ** includes.2275 cash in lieu of commodities

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD FINANCIAL SNAPSHOT (NSLP)  337,062 $0.74 ($249,425.88) (CACFP from October 2011)  80,932 $0.74 ($59,889.68) (NSLP, July-Sept)  131,209 $0.76 ($99,718.84)  316,479 $ ($947,063.40)  Grand Total = $1,106,  Increase of ~ $857, (+ three-fold)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Bottom Line Labor: 20% -Food: 15% -Other operational costs: Approximately 25% Cleared almost $0.5M ($442K) – Projected revenues over expenses of $0.5M  Goal: Maintain non-profit food program

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD FINANCIAL SNAPSHOT (Snacks - NSLP) in After-school enrichment  907,468 $0.74 =$689, (CACFP Suppers: March – June)  152, = $457,448  Snacks + Suppers = $1,147, Snacks Vs Suppers: Projected 2013 YE Total  476,614 $0.76 ($ 371,759)  982,757 $3.09 ($3,035,266) = $3,407,025  Increase of ~ $2,259,902 million (+ nearly 3-fold)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Bottom Line  Year 1: Even with equipment purchases  cleared over $68,000  Year 2: Expected revenues over expenses of $1M to cover equipment start-up expenditures  Year 3: Continue to improve the menu, work on the staffing, use this money for continuous improvement.

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Ease of Implementation  When applying, you don’t have to submit a budget  Spend your $$ on ANY CN expense  No menu production records  Easy point-of-sale

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Why Serve Supper?  Children get the nutrition they need o Focused learning  Generates revenue o Increase reimbursement to $3.09 o Increase participation  Helps stabilize attendance

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Why Serve Supper? (Cont’d)  Helps showcase your other programs  Provides an opportunity for nutrition education  Helps build community partnerships  Provides jobs for your district

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO When?  During the regular school year (AFTER school)  May operate on weekends, holidays, or school vacations  In a school system that only has a 4-day school week  May not operate in the summer, unless kids are in a Year Round school and on track in the summer

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Program Eligibility Programs must:  Include educational or enrichment activities  Be located in an area where at least 50% of the students are eligible for free or reduced price school meals  Meet state and local health/safety standards

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO The Benefits  Sustainable, entitlement funding  No cap on the number programs participating  No cap on the number of years a program can participate

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO FAQs  Can the snack and meal be served together at the same time?  Is the Supper menu “compliant” with new NSLP regulations?  Do you have to do an MPR?  CNIPS: Separate claim form?  “Pilot” program first?

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Elk Grove USD Sneh Nair Operations Manager – FNS

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO The District  Enrollment: Over 61,000 students (62 school sites)  53% Free & Reduced enrolled  12 Provision 2 sites  Covers 320 square miles

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD:  All 22 sites transitioned to supper program  Created 22 short-hour sub positions  Created fourteen 3.25 hrs sub positions in production center and one benefited position  Sites had the option to provide only suppers or both snack and supper  Cold meals packaged from production center

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD:  Added 2 new sites  All 24 sites serve supper(10 sites also serve snacks)  Most sites now have contracted FNS Assistants  Un-served supper used for lunch next day

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD: vs Comparison From October through February  74,789 $0.76=$56,  190, =$570,  89,321 $0.78 =$69,  206,176 $3.0875=$636, Increase of almost $80K from prior year

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Total Daily Labor  Sites: Average MPLH ~ 65  FPC: Average MPLH ~ 72  Transportation: Included in FPC (above) * MPLH = Meals Per Labor Hour

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Strengths (EGUSD)  Easy transition (Already providing snacks for 22 sites)  All sites follow the same menu  Prepackaged meal  FNS staff complete MPR, HACCP, & Meal Count forms  Site coordinators submit student attendance monthly  Build partnerships with other district departments  Central kitchen

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Challenges (EGUSD)  Equipment/storage space  Site coordinators  FNS staff (serving time)  Custodial issues/needs

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Feedback/Reactions (EGUSD) Students  Enjoy the meal  Are not hungry anymore in afterschool program Staff  More jobs for FNS staff  Site coordinators don’t worry about accurate meals counts

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Feedback/Reactions (EGUSD) Parents  Kids are not “starving” when they reach home  Helps family budget  Complaints about supper conflicting with dinner (at home)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO EGUSD Sample Menu*  Turkey on a Wheat Bun  Celery Sticks w/Ranch  Sliced Orange Wedges  Milk (Not shown) * See full monthly menu handout for more examples

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Sacramento City (SCUSD) Brenda Padilla Nutrition Services Manager

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD - The District  Enrollment: 47,000 students (87 school sites)  73% needy enrolled with 35 Provision 2 sites  66 afterschool supper sites progressed to serving 7500 suppers/day March 2012 – present.

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Issues  Outside contracted program vendors wanted to sponsor suppers on our sites o Contrary to our Program Agreement with them  Require all after-school programs use SCUSD Food Services for the suppers  Decentralized Food Services

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: Present  Most sites already had afterschool snack programs, but kids were still hungry. Transitioned to supper meals.  Opened a production kitchen (at school not being used)  Created 20 short-hour positions and one 7-hour supervisor position

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: 2011 – Present (Cont’d)  Created three 8.0 hours substitute driver positions.  Sites have the option to provide only suppers or both snack and supper but MUST “default” Suppers FIRST  Cold meals packaged from production center

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: Financials (Revenue from snack) CNIPS Snack Reimbursements MonthNo. of Served Reimbursement Federal Amount Jul Aug-116,399 4, Sep-1194,362 71, Oct-11113,639 86, Nov-1187,337 66, Dec-1189,075 67, Jan-1288,657 67, Feb-12107,923 82, Mar-12104,912 79, Apr-1276,341 58, May-12106,179 80, Jun-1232,644 24, ,468 $ 689,675

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD: Financials (Revenue from Supper: Projected) CNIPS 2012/-2013 Supper Reimbursements Month No. of Served Reimbursement Federal Amount Sep-1260,194185, Oct-12103,476319, Nov-12100,433310, Dec-1297,892302, Jan-13118,762366, Feb Projected 370, Mar Projected 299, Apr Projected 370, May Projected 370, Jun Projected 139, Total 982,757 $ 3,035,266.25

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Total Daily Labor  Production Kitchen: Average MPLH ~ 85  Sites: Youth Development serve meals  Transportation: 3- 8 hours per day, delivery drivers (still a pilot)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Opportunities (SCUSD)  Increased Nutrition staffing  Controlled Nutrition staffing partnership with district Youth Development Department  Increased revenues  Showed value of centralization

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Needs (SCUSD)  Refrigeration  Milk coolers  Training and coordination  Build partnerships with other district departments

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO SCUSD Sample Menu*  Dannon Yogurt  Fat Cat Oatmeal Apple Cinnamon Bar  Mozz String Cheese Stick  Fresh Apple Slices  Baby Carrots  Milk (Not shown) * See full monthly menu handout for more examples

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Oakland Unified (OUSD) Jennifer LaBarre Nutrition Services Director (510)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD)  86 sites (Total)  12 sites (Currently on Supper Program)  Piloted first  500 meals per day  Target: 30 sites by next year  Target: meals/day

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD)  Pilot First  Can only do schools with “fully cooking” kitchens  Most existing kitchens are satellite  Existing central kitchen can only produce 8K meals/day

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (OUSD) Benefits:  More like a “home made” dinner  More menu variety  Freshly prepared Challenges:  Filling positions

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Hot Food Model (Other Districts)  Chico USD  Natomas USD  Pomona USD

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Implementing Supper as a Revenue Generator Questions? 2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO

Links/Helpful Web Sites  CACFP  FNS, USDA  Afterschool Network

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO To Apply……  The Application process begins with a phone call. Please call: Laurie Pennings, Manager CACFP Unit, Nutrition Services Division (916)

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Sac Section PC Contact Info  Ron Pierce ext  Sneh Nair ext  Brenda Padilla  Diana Flores

2013 CASBO ANNUAL CONFERENCE & SCHOOL BUSINESS EXPO Special Thanks JTM Food Group (Mike Garcia)