Dhow Information System AL-Sayer Group – Automotives Company Kuwait University – College of Business Administration – Dep. Of Management Information System Done by Aisha AL-Omani Hessa AL-Subaiee

Outline AL-Sayer Automotive Overview Software Auto Management CASE Tools Vehicle Management System System Thinking Concept SDLC Approach DFD Diagram Kuwait University – College of Business Administration – Dep. Of Management Information System

AL-Sayer Automotive Overview Al-Sayer company automotive DHOW information system Co. w.l.l. –This information system is a bilingual(English\Arabic) system that provides a unique solution for the supply chain management used in companies; and specific solution for an automotive dealership Kuwait University – College of Business Administration – Dep. Of Management Information System

Software Dhow Information system Subsystems in the Dhow information system: 1. Vehicle Management system (VMS) 2. Inventory System (IMS) 3. Service Management System (SMS) 4. Lease & Rental Management system (RMS) 5. Asset Management system (AMS) 6. Consumer Finance System (CFS) 7. Financial Management System (FMS) Kuwait University – College of Business Administration – Dep. Of Management Information System

Software CASE Tools –Using database – SQL Server –Programming tool – PowerBuilder –User involvement Kuwait University – College of Business Administration – Dep. Of Management Information System

Auto Management Auto-Management is a fully-integrated solution that contains all areas of Auto-Dealership. Key Features of Auto-Management: –Cutting-edge tools used for designing the systems. –Fully bilingual (English/Arabic) interface –Ease-of-Use with Windows interface Major benefits of Auto-Management –System designed with Middle-East in mind and caters to specific needs of the market. –A complete integrated solution for all areas of Auto dealership management. –Short implementation period –Cost effective. Kuwait University – College of Business Administration – Dep. Of Management Information System

Vehicle Management System Application Area of the (VMS) - Sales and Marketing - for the users - Information Technology -for the Dhow system Kuwait University – College of Business Administration – Dep. Of Management Information System

System Thinking Concept 1) The purpose: Advanced customized solution for automotive dealers. 2) Component: –VMS Purchasing –VMS – Used Car Evaluation –VMS Quotations –VMS Reservations –VMS Sales Orders –VMS Vehicle Delivery –VMS Price Lists Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Purchasing Orders can be sent to supplier electronically suppliers invoices can be loaded electronically also Data can also be downloaded from suppliers secure web-sites Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS – Used Car Evaluation The used-car evaluation module supports multiple evaluations for trade-ins or purchasing. Keeps track of evaluations versus actual contracts. Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Quotations It Creates quotes for your customers. Print quotations in English or Arabic. defines optional accessories, discounts. Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Reservations View current reservations on vehicles, and Convert reservations to Sales orders View status of In-Transit reservations. Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Sales Orders Create sales orders using the Showroom module, or convert reservations to SO. Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Vehicle Delivery Delivery of module integrated with Sales. ensure all options are loaded on the vehicle before delivering to the customer. Kuwait University – College of Business Administration – Dep. Of Management Information System

Component VMS Price Lists Define multiple price lists for each variation based on sale types Kuwait University – College of Business Administration – Dep. Of Management Information System

System Thinking Concept 3) Interrelated Component The relation between subsystems exist. There is a tightly integrated and share on data base to make it easier to share data and information between systems. 4) Interface Kuwait University – College of Business Administration – Dep. Of Management Information System

System Thinking Concept 5) Environment Vehicle companies EX, Mohamed Naser Al-Sayer & Sons  TOYOTA 6) Boundary The computer screen and shows the data and the information or reports. 7) Constraints Only AlDhow company users are allowed to use this VMS Unauthorized users cant access or change data because of security aspects used in VMS. Sensitive data such as costs can be hidden for those users who don’t need to see it. Kuwait University – College of Business Administration – Dep. Of Management Information System

System Thinking Concept 8) Input The workers basically enter a new data like Orders from users for IS depending on their requirements and standards 9) Output generates customer follow-up reports –Cars details –Cars save in Inventory Kuwait University – College of Business Administration – Dep. Of Management Information System

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System Planning describe their project scope and alternatives and feasibility estimating resources and creating resource plan developing a preliminary schedule and budget developing a communication plan. determining project standards and procedures identifying and assessing possible risk developing a statement of work setting a baseline project plan.

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System Analysis try to individually interview people informed about the operation issues of the current system and future system needs interview groups of people with diverse needs Studying business documents to discover reported issues, policies, and directions

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System Design: There are steps that the VMS will follow to design the logical data model Develop a logical data model for each known user interface Combine normalization data requirements from all users interfaces into one consolidated logical database model Translate the conceptual data model for the application, developed without explicit consideration of specific user interfaces, into normalized data requirements

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System As for the physical model design, VMS will have to decide about: Choosing the storage format for each attribute from the logical database model Grouping attributes from the logical database model into physical records Arranging related records in secondary memory so that individual's records and groups of records can be stored, retrieved, and updated rapidly. Selecting media and structures for storing data to make access more efficient.

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System Implementations: VMS in this stage of the SDLC will be coding, testing, installing, documentation, training, and supporting. The purpose of these steps is to convert the physical system specifications into working and reliable software and hardware, Analysts are responsible for ensuring that all of these various activities are properly planned and executed

SDLC Approach Kuwait University – College of Business Administration – Dep. Of Management Information System Maintenances It is here where VMS's SDLC becomes a cycle, with the last activity leading back to the first. VMS will consider four main activities within maintenance: Obtaining maintenance requests Transforming requests into changes Designing changes Implementing changes

DFD Diagram Kuwait University – College of Business Administration – Dep. Of Management Information System 2 Cars sold file Update inventory file Update good sold file Produce management report CustomerWarehouse Inventory file Vehicle Management System Cars sold Inventory Sold Format cars data Format data Daily cars Sold amount Daily inventory amount D2 D1 Receipt Order s Fulfil Orders VMS Manager

Summary In conclusion, we discussed about the overview about Al-Sayer company for automotives. In addition, the DHOW system that the company provides the software that supports the auto- management use to ease the way that Al-Sayer company processes it’s transactions. We stated all the systems inside the DHOW Information system, but we specified about the Vehicle Management System (VMS). We included the VMS with an SDLC and Level-0 DFD diagram and applied it as a system thinking concept. Kuwait University – College of Business Administration – Dep. Of Management Information System

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