NACO Training Prepared by the PCC Standing Committee on Training RDA NACO Program Training Workshop Task Group.

Slides:



Advertisements
Similar presentations
Future of Cataloging RDA and other innovations Pt. 2.
Advertisements

One Year After RDA Implementation Committee on East Asian Libraries March 2014 Jessalyn Zoom LC Cooperative and Instructional Programs Division.
RDA Test Train the Trainer Module 2: Structure [Content as of Mar. 31, 2010]
NACO Training Prepared by the PCC Standing Committee on Training RDA NACO Program Training Workshop Task Group.
RDA Test “Train the Trainer” Module 6: Identifying Families [Content as of Mar. 31, 2010]
MARC 21, FRBR, RDA Review terminology (especially for non-native English speakers) Conceptual models Elements Attributes Future: Probably not a bib record,
T ASK G ROUP TO F ORMULATE OR R ECOMMEND PCC/NACO RDA P OLICY ON A UTHORITY I SSUES : S UMMARY OF R ECOMMENDATIONS Kathy Glennan University of Maryland.
Relationships in Name Authority Records © The British Library Board 2014.
RDA & Serials. RDA Toolkit CONSER RDA Cataloging Checklist for Textual Serials (DRAFT) CONSER RDA Core Elements Where’s that Tool? CONSER RDA Cataloging.
LC Training for RDA: Resource Description & Access Module 6: Authorities II Part 3: Identifying Places Cooperative and Instructional Programs Division.
RDA Records for Persons 3a. Conferencia Regional sobre Catalogación Universidad Autónoma de San Luis Potosí de Marzo 2011 Robert L. Maxwell Chair,
RDA and Authority Records: Enhancing Discovery Adam L. Schiff Principal Cataloger University of Washington Libraries OLA Conference 2014.
Teaching RDA Train-the-trainer course for RDA: Resource Description and Access Presented by the National Library of Australia September – November 2012.
RDA Test at LC Module 1: Overview What RDA Is; Structure.
Module B: Identifying works User task = identify.
Module 8 Series in AACR2 and RDA: What’s the same? What’s different?
LC Training for RDA: Resource Description & Access Module 6: Authorities II Part 1: Identifying Families Cooperative and Instructional Programs Division.
MARC Tags 7XX, 8XX, 9XX. How they’re used n MARC tags 7XX u Added entries u Linking fields--serials n MARC tags 8XX u Series u Holdings data u Linking.
Module 5: Relationships -- in bibliographic records and in authority records.
LC Training for RDA: Resource Description & Access
RDA Test “Train the Trainer” Module 7: Identifying Corporate Bodies [Content as of Mar. 31, 2010]
Module C: Identifying expressions User task: identify.
7: Basics of RDA Relationships for Serials Relationships in RDA Relationship designators Creators and other corporate bodies related to works Corporate.
LC Training for RDA: Resource Description & Access Module 6: Authorities II Part 4: FRBR Group One and NARs Cooperative and Instructional Programs Division.
RDA Authority Records in Voyager Jenifer Marquardt (UGA) And Julie Dyles (UGA)
LC Training for RDA: Resource Description & Access Module 5: Authorities I Part 2: RDA Documentation Cooperative and Instructional Programs Division Library.
LC Training for RDA: Resource Description & Access Authorities Day 1 Cooperative and Instructional Programs Division Library of Congress, 2012 Adapted.
Module 5: Relationships -- in bibliographic records and in authority records LC RDA for NASIG - June 1, 2011.
RDA in NACO Module 10 Non-Latin Languages. 2 2 RDA and AACR2 in Non-Latin Authority Work As in other areas, most NACO instructions on NAR creation are.
CONSER RDA Bridge Training [date] Presenters : [names] 1.
ARCHIVISTS’ TOOLKIT WORKSHOP March 13, 2008 Christine de Catanzaro Jody Thompson.
RDA Toolkit With thanks to Lori Robare (University of Oregon) and Robert Maxwell (Brigham Young University) for most of these slides.
Module 8 Series in AACR2 and RDA: What’s the same? What’s different?
RDA in NACO Module 2.b MARC 21 in NACO RDA Authority Records: Old and New Fields.
RDA Test “Train the Trainer” Module 5: Identifying Persons [Content as of Mar. 31, 2010]
Module 8: Changes to RDA LC RDA for NASIG - June 1, in general and for serials.
RDA in NACO Module 6.a RDA Chapter 11: Identifying Corporate Bodies—Overview Recording the Attributes.
RDA Toolkit is an integrated, browser-based, online product that allow user to interact with a collection of cataloging-related documents and resources.
The Future of Cataloging Codes and Systems: IME ICC, FRBR, and RDA by Dr. Barbara B. Tillett Chief, Cataloging Policy & Support Office Library of Congress.
Cambridge University Library RDA Toolkit Training session Adapted for Cambridge use by Janet Davis.
1 Making Changes to Personal Name and Corporate Body Authority Records Module 7. Making Changes to Existing Name and Work/Expression Authority Records.
RDA in NACO Module 4.a Module 4.b Module 4.c RDA Chapter 9: Identifying Persons— Overview Recording the Attributes.
Identifying Series: Attributes of a Work and Attributes of an Expression: RDA Chapters 5 and 6 Module 2a.
 Why do we catalog?  Why do we classify?  What aspects are important?  What aspects can we let go of?
LC Training for RDA: Resource Description & Access Authorities Day 2 Cooperative and Instructional Programs Division Library of Congress, 2012 Adapted.
Module 9: Attributes of [concept, object, event], place (RDA Section 4) Adapted from: Teaching RDA: Train-the-trainer course RDA: Resource description.
RDA and Special Libraries Chris Todd, Janess Stewart & Jenny McDonald.
RDA DAY 1 – part 2 web version 1. 2 When you catalog a “book” in hand: You are working with a FRBR Group 1 Item The bibliographic record you create will.
RDA in NACO Module 3 RDA Toolkit and where you find the instructions you need: Name entities and attributes.
RDA in NACO: Series “Bridge” Workshop presented by the SCT RDA Series Training Task Group.
RDA Records for Works and Expressions 3a. Conferencia Regional sobre Catalogación Universidad Autónoma de San Luis Potosí de Marzo 2011 Robert L.
1 RDA Refresher: Undifferentiated Names Prepared by Ana Lupe Cristán, Policy and Standards Division and Tim Carlton, Cooperative & Instructional Programs.
RDA Training Brigham Young University, Utah State Library, University of Utah, November 2012 Module 7 Describing Places.
Module 7 Describing Geographic Entities RDA Training Utah State Library Harold B. Lee Library, Brigham Young University April 2014.
11 Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012 Name Authorities - What’s New?
RDA Updates Since the Creation of LC RDA Training Material (May 2012) Annual Meeting of Council on East Asian Libraries March 19, 2013 Jessalyn Zoom Library.
LC Training for RDA: Resource Description & Access Module 5: Authorities I Part 4: RDA Toolkit Cooperative and Instructional Programs Division Library.
RDA Training University of Nevada, Las Vegas May2013 Module 3 RDA Basics Using the RDA Toolkit.
Describing Persons Module 2 Module 2. Describing Persons1.
1 Prepared by Cooperative Programs Section & Associates NACO Training for OCLC Libraries.
The British Library Guide to RDA Name Authority Records © The British Library Board 2014.
Session 2 Tools and Decisions. 2-2 Session 2 1. What tools are available to help you catalog IR’s? 2. What decisions need to be made?
Book Cataloging with RDA. RDA Instructions & Guidelines General things: – Core elements (required) – Alternative guidelines and instructions – Optional.
RDA for Law Catalogers Cataloging New Editions of Monographs presented at the AALL Annual Meeting 2012 July 21, 2012 (revised July 31, 2012) George Prager.
RDA for Law Catalogers:
Cataloging Tips and Tricks
NACO Updates Since April 2017
Recording the Attributes of Series MARC21 in NACO RDA Series Authority Records Welcome back, everyone. In this module, we are going to continue talking.
“Bridge” Workshop presented by the SCT RDA Series Training Task Group
FRBR and FRAD as Implemented in RDA
Presentation transcript:

NACO Training Prepared by the PCC Standing Committee on Training RDA NACO Program Training Workshop Task Group

Developed by the SCT RDA NACO Program Training Workshop Task Group: – Lori Robare, Chair – Michael Colby – Joanna Dyla – Paul Frank – Fang Gao – Robert Maxwell – Mark Scharff – Adam Schiff Module 1. NAR Basics

Name Authority Record Basics Module 1

NACO Parameters Documentation Contribution guidelines—PCC Changes to existing NARs Cancellation of NARs Bibliographic File Maintenance (BFM) Searching (why, how, and when) Normalization rules Module 1. NAR Basics

NACO Parameter: Documentation RDA Toolkit LC-PCC PSs MARC 21 Authority Format LC Guidelines Supplement to the MARC 21 Authority Format Descriptive Cataloging Manual (DCM : Z1) Module 1. NAR Basics

Use Both RDA and LC-PCC PSs RDA gives the basic instructions LC-PCC PSs give further explanations, additional applications, and examples LC-PCC PSs tell which RDA options and alternatives to apply LC-PCC PSs take precedence over RDA Module 1. NAR Basics

7 MARC 21 Format : Cataloger’s Desktop Module 1. NAR Basics

LC Guidelines Supplement to MARC 21 Authority Format Instructions for LC, NACO, SACO, series, subjects practices Many have the statement “Do not use this field/subfield” Module 1. NAR Basics

LC Guidelines Module 1. NAR Basics

Descriptive Cataloging Manual (DCM Z1): Name and Series Authority Records Instructions on handling NAR and SAR practices LC & PCC practices where they differ NACO normalization Examples Module 1. NAR Basics

11 DCM Z1 Module 1. NAR Basics

Tag Links: LC Guidelines and DCM Z1 Links to additional documentation Module 1. NAR Basics

LC Guidelines: 053 Module 1. NAR Basics

DCM Z1: 053 Module 1. NAR Basics

Other Documentation Alphabetic List of Ambiguous Entities – DCM Z1: Headings for Ambiguous Entities – Subject Headings Manual (SHM) H 405 LC-ALA Romanization Tables Policy announcements from PSD Module 1. NAR Basics

Division of the World: Name vs. Subject file Is the entity a name or a subject? Ambiguous Entities SHM H 405 Name Authority File Subject Authority File Module 1. NAR Basics

17 Tabular Version of Z1 Appendix Module 1. NAR Basics

18 Romanization Tables Module 1. NAR Basics

PCC Home Page Module 1. NAR Basics

NACO Home Page Module 1. NAR Basics

PCC listserv ( ) Cataloging and Acquisitions Home ( 21 Source of Latest Changes Module 1. NAR Basics

NACO Parameter : Contribution Guidelines for PCC NACO libraries decide which NARs to contribute Series and music work or expression NARs may be contributed only after completing additional training When creating certain types of NARs, other related NARs must be established Module 1. NAR Basics

For this NAR: 1XX Parent body. $b Subordinate body Another NAR is needed for: 1XX Parent body 1. Parent-Subordinate Hierarchies Module 1. NAR Basics

1b. Parent-Subordinate Hierarchies For this NAR: _Universidad Complutense de Madrid. $b Biblioteca Another NAR is needed for: _Universidad Complutense de Madrid Module 1. NAR Basics

1c. Parent-Subordinate Hierarchies For this NAR: 1XX Parent body. $b Subordinate body. $b Subordinate body NARs are needed for: 1XX Parent body 1XX Parent body. $b Subordinate body Module 1. NAR Basics

1d. Parent-Subordinate Hierarchies For this NAR: _Universidad Complutense de Madrid. $b Colegio Mayor de San Pablo. $b Centro de Estudios Universitarios NARs are needed for: _ Universidad Complutense de Madrid _ Universidad Complutense de Madrid. $b Colegio Mayor de San Pablo Module 1. NAR Basics

2. Bodies in Variant Access Points For this NAR: 1XX Government agency (Jurisdiction) 4XX Jurisdiction. $b Government agency Another NAR is needed: 1XX Jurisdiction Module 1. NAR Basics

2b. Bodies in Variant Access Points For this NAR: _Centre on Environment for the Handicapped (London, England) _ London (England). $b Centre on Environment for the Handicapped Another NAR is needed: 151 _ _ London (England) Module 1. NAR Basics

2c. Bodies in Variant Access Points For this NAR: _ British Columbia. $b School Facilities Planning _ British Columbia. $b Ministry of Education. $b School Facilities Planning Another NAR is needed: _ British Columbia. $b Ministry of Education Module 1. NAR Basics

3. Related Entities (5XX) In many cases, it is useful to create access points for related entities (5XX) Every entity in a 5XX must be established Reciprocal access points for related entities are required in three situations: – Persons with different identities (pseudonyms) – Earlier and later forms of a corporate name – Heads of state Module 1. NAR Basics

3b. Related Entities (5XX) 1XX Current name of entity 5XX $i Predecessor: $a Earlier name of entity $w r 1XX Earlier name of entity 5XX $i Successor: $a Current name of entity $w r Module 1. NAR Basics

3c. Related Entities (5XX) _ International Business Machines Corporation 510 2_ $i Predecessor: $a Computing-Tabulating- Recording Company $w r _ Computing- Tabulating-Recording Company 510 2_ $i Successor: $a International Business Machines Corporation $w r Module 1. NAR Basics

3d. Related Entities (5XX): Previous practice 1XX Current name of entity 5XX Earlier name of entity $w a 1XX Earlier name of entity 5XX Current name of entity $w b Module 1. NAR Basics

3e. Related Entities (5XX) It is not always useful to make reciprocal access points for related entities 100 1_ Kimball, Edward L., $d _ $i Employer: $a University of Wisconsin $w r Module 1. NAR Basics

3f. Related Entities (5XX) 100 1_ Lennon, John, $d _ $i Group member of: $a Beatles $w r Module 1. NAR Basics

3g. Related Entities (5XX) When not required, use judgment! When are reciprocal access points useful? 110 2_ Beatles 500 1_ $i Group member: $a Lennon, John, $d $w r 500 1_ $i Group member: $a McCartney, Paul $w r 500 1_ $i Group member: $a Harrison, George, $d $w r 500 1_ $i Group member: $a Starr, Ringo $w r Module 1. NAR Basics

Mandatory Match 5XX-1XX 5XX MUST match 1XX on another NAR in the same authority file _ Dallas/Fort Worth International Airport _ $i Predecessor: $a Dallas/Fort Worth Regional Airport $w r _ Dallas/Fort Worth Regional Airport _ $i Successor: $a Dallas/Fort Worth International Airport $w r Module 1. NAR Basics

4. Creator/Work Access Points For this NAR: 1XXCreator. $t Work This NAR is needed: 1XXCreator Module 1. NAR Basics

4b. Creator/Work Access Points For this NAR: 1XXCreator. $t Work. $l Language Two NARs are needed: 1XXCreator 1XX Creator. $t Work Module 1. NAR Basics

4c. Creator/Work Access Points For this NAR: _ Le Guin, Ursula $d $t Earthsea. $l Chinese Two NARs are needed: _ Le Guin, Ursula, $d _ Le Guin, Ursula, $d $t Earthsea Module 1. NAR Basics

4d. Creator/Work Access Points For this NAR: 1XXCreator. $t Work. $k Selections Two NARs are needed: 1XXCreator 1XX Creator. $t Work Module 1. NAR Basics

4e. Creator/Work Access Points For this NAR: _ McDougall, Christopher, $d $t Born to run. $k Selections Two NARs are needed: 100 1_ McDougall, Christopher, $d _ McDougall, Christopher, $d $t Born to run Module 1. NAR Basics

Place name or corporate body in qualifier If a place name or a corporate body is used in a qualifier, it must be established 110 2_ Galleria d'arte contemporanea (Turin, Italy) 151 Turin (Italy) 130 _0 Circular (New York State Museum) 110 2_ New York State Museum Must be established! Module 1. NAR Basics

The MARC Authority Format In NACO practice descriptions of persons, families, corporate bodies, works, and expressions are created in the MARC Authority Format. Module 1. NAR Basics

MARC Authority Structure Fields – Fields are divisions of the record – Tag 3-digit number naming the field – Indicators Two characters giving handling instructions for the field – Subfields Division of the field into different types of data Module 1. NAR Basics

MARC Authority Structure 0XX – control fields, standard numbers, etc. 1XX – the authorized access point (only one allowed) 3XX – where most of the RDA entity attributes are recorded 4XX – variant access points 5XX – links to related entities 6XX – notes and series treatment Module 1. NAR Basics

MARC Authority Structure X00 – Persons and Families Also works or expressions with a person or family as creator X10 – Corporate bodies Also works or expressions with a corporate body as creator X11 – Meetings, events, expeditions, etc. Also works or expressions with a meeting (etc.) as creator X30 – Works or expressions without an explicit creator X51 – Geographic entities Module 1. NAR Basics

MARC Authority Structure: Quiz = authorized access point for a person = variant access point for a corporate body = link to a related meeting (etc.) = variant access point (lacking an explicit creator) for a work or expression = authorized access point for a geographic entity Module 1. NAR Basics ___

MARC Authority Structure: Quiz = authorized access point for a person = variant access point for a corporate body = link to a related meeting (etc.) = variant access point (lacking an explicit creator) for a work or expression = authorized access point for a geographic entity Module 1. NAR Basics

00X : Control Fields 008/09 (OCLC Auth/Ref) – “Kind of Record” – a = “established heading” – b and c = “reference record” NACO catalogers will almost always code this “a” Module 1. NAR Basics

00X : Control Fields 008/10 (OCLC Rules) – “Descriptive Cataloging Rules” – a-d = earlier rules, including AACR2 – z = “other” Use “z” Module 1. NAR Basics

00X : Control Fields 008/12 (OCLC Series) – “Type of series” – a = Monographic series – b = Multipart item – c = Series-like phrase – n = Not applicable 008/13 (OCLC Ser num) – “Numbered or unnumbered series” – a = Numbered – b = Unnumbered – c = Numbering varies – n = Not applicable 008/16 (OCLC Ser use) – “Heading use – series added entry” – a = Appropriate – b = Not appropriate Module 1. NAR Basics

00X : Control Fields 008/14 (OCLC Name use) – “Heading use – main or added entry” (1XX/7XX in bib record) – a = Appropriate – b = Not appropriate 008/15 (OCLC Subj use) – “Heading use – subject added entry” (6XX in bib record) – a = Appropriate – b = Not appropriate Module 1. NAR Basics

00X : Control Fields 008/29 (OCLC Ref status) – “Reference evaluation” – a = 4XX or 5XX fields present in the record – b = Includes 4XX fields that are not “evaluated” – n = no 4XX or 5XX fields present in the record Because guidelines for evaluation of non- Roman script references have not yet been established, use “b” if non-Latin script 4XX fields are present Module 1. NAR Basics

00X : Control Fields 008/32 (OCLC Name) – “Undifferentiated personal name” – a = Differentiated personal name – b = Undifferentiated personal name – n = Not applicable Module 1. NAR Basics

00X : Control Fields 008/33 (OCLC Auth status) – “Level of establishment” – a = Fully established – c = Provisional Module 1. NAR Basics

00X : Control Fields 008/39 (OCLC Source) – “Cataloging source” – blank = National bibliographic agency – c = Cooperative cataloging program Most NACO catalogers will code this “c” Module 1. NAR Basics

01X-09X : Code Fields 010 – Library of Congress Control Number – added automatically in OCLC 040 – Cataloging source – Always include “$e rda” immediately after “$b eng” Module 1. NAR Basics

01X-09X : Code Fields 046 – Special Coded Dates – $f Birth date – $g Death date – $k Beginning creation date – $l Ending creation date – $s Start period – $t End period – $2 Source of date scheme Module 1. NAR Basics

01X-09X : Code Fields 046 – Special Coded Dates Generally follow ISO 8601 format: yy (century): 20 [the first two digits of the year, i.e., 21st century] yyyy (year alone): 2012 yyyy-mm (year and month): yyyymmdd (year, month, and day): Module 1. NAR Basics

01X-09X : Code Fields 046 – Special Coded Dates Dates below 1000: The “thousands” and the “hundreds” digits should always be represented 0951 = 951 A.D. 01 = 2nd century A.D. 00 = 1st century A.D. BC dates: Precede with a minus sign Subtract one year because there was no year zero o = 47 B.C. o -00 = 1st century B.C. Module 1. NAR Basics

01X-09X : Code Fields 046 – Special Coded Dates – ISO 8601 can’t handle more complex situations. Use EDTF (Extended date/time format) standard instead – See – When using EDTF always include $2 edtf in the field -0035? $2 edtfprobably 36 BC 1957~ $2 edtf approximately 1957 [1930,1931] $2 edtf either 1930 or u $2 edtfbetween 1970 and 1979 Module 1. NAR Basics

1XX: Authorized Access Point 100 1_ = Person with surname 100 0_ = Person without surname 100 3_ = Family 110 1_ = Corporate body (jurisdiction) 110 2_ = Corporate body (non-jurisdiction) 111 2_= Meeting (etc.) 130= Work/Expression with no explicit creator 151= Geographical entity Module 1. NAR Basics

1XX: Authorized Access Point At a minimum, includes the preferred name of the entity May also include cataloger-added elements, such as dates, qualifiers Module 1. NAR Basics

3XX: RDA Elements 370 – Associated Place – $a – Place of birth – $b – Place of death – $c – Associated country – $e – Place of residence/headquarters – $f – Other associated place – $g – Place of origin of work – $s – Start period – $t – End period – $2 – Source of term Module 1. NAR Basics

Recording the Place Attribute The form of the place name is governed by RDA Chapter 16. Authorized access points for jurisdictional place names are generally formed as in AACR2, e.g. “Paris (France)” However: “If the place name is being used to record... a place associated with [an entity]... precede the name of the larger place by a comma.” -- e.g. “Paris, France” Module 1. NAR Basics

Recording the Place Attribute Abbreviations all say: “Abbreviate the names of countries, states, provinces, territories, etc., as instructed in appendix B (B.11), as applicable.” – So when recording this attribute use, e.g., “U.S.”, not “United States” Omit terms of jurisdiction or other designations Russia not Russia (Federation) Korea not Korea (South) Buenos Aires, Argentina not Buenos Aires, Argentina (Province) Prussia not Prussia (Duchy) Prussia not Prussia (Kingdom) Module 1. NAR Basics

Exercise: Recording the Place Attribute These RDA forms are all found in the authority file. What form would you use to record the attribute? London (England)Mexico City (Mexico) Austin (Tex.)Ontario (Calif.) ArizonaDistrict of Columbia United StatesAuckland (N.Z.) FrancePuerto Rico Module 1. NAR Basics

Recording the Place Attribute 370 $a London, England[birthplace] 370 $b Mexico City, Mexico [death place] 370 $e Austin, Tex. [place of headquarters] 370 $f Ontario, Calif. [other associated place] 370 $a Ariz. [birthplace] 370 $b D.C. [death place] 370 $b U.S.[death place] 370 $a Auckland, N.Z. $b P.R. $c France [birthplace, death place, associated country] Module 1. NAR Basics

Recording the Place Attribute: LCSH Place names can also be drawn from LCSH. If so, record them exactly as found and include $2 lcsh. 370 Cache Valley (Utah and Idaho) $2 lcsh[birthplace] 370 $b Pompeii (Extinct city) $2 lcsh[death place] 370 $e Tahoe, Lake (Calif. and Nev.) $2 lcsh[place of residence] Do not mix NACO AF terms and LCSH terms in the same 370 field. If you need to use both, record them in separate fields. 370 Long Island (N.Y.) $2 lcsh[birthplace] 370 $e New York, N.Y. [place of residence] Module 1. NAR Basics

3XX: RDA Elements 377 – Associated language – $a Language code – $l Language term – $2 Source of code (do not use in NACO) NACO: Use the MARC language code 377eng Do not record a language term unless the code is a collective code 377nic $l Abidji Module 1. NAR Basics

4XX: Variant Access Point 400 1_ = Person with surname 400 0_ = Person without surname 400 3_ = Family 410 1_ = Corporate body (jurisdiction) 410 2_ = Corporate body (non-jurisdiction) 411 2_= Meeting (etc.) 430= Work/Expression with no explicit creator 451= Geographical entity Module 1. NAR Basics

4XX: Variant Access Point At a minimum, includes a variant name of the entity May also include cataloger-added elements, such as dates, qualifiers. This is optional in RDA In NACO practice, variant access points may conflict with other variant access points. They may not conflict with any authorized access point. Module 1. NAR Basics

5XX : Links to Related Entities 500 1_ = Person with surname 500 0_ = Person without surname 500 3_ = Family 510 1_ = Corporate body (jurisdiction) 510 2_ = Corporate body (non-jurisdiction) 511 2_= Meeting (etc.) 530= Work/Expression with no explicit creator 551= Geographical entity Module 1. NAR Basics

5XX : Links to Related Entities The link is created by recording the exact form of the authorized access point of another entity An authority record for the other entity must exist A corresponding link may or may not exist in the other record Because there are many different kinds of possible relationships, the use of relationship designators to specify the nature of the relationship is encouraged Module 1. NAR Basics

5XX : Links to Related Entities Relationship Designators Record the designator in subfield $i, before the authorized access point Include subfield $w r Capitalize the designator and follow with a colon 511 2_ $i Group member of: $a Lewis and Clark Expedition $d ( ) $w r [related entity to the person named Meriwether Lewis] Module 1. NAR Basics

5XX : Links to Related Entities Relationship Designators Designators for relationships between persons/families/ corporate bodies and other persons/families/corporate bodies are drawn from RDA Appendix K Designators for relationships between works/expressions and other works/expressions are drawn from RDA Appendix J Designators for relationships between persons/families/ corporate bodies and works/expressions are drawn from RDA Appendix I or another controlled vocabulary, such as the MARC relator terms list or the Art and Architecture Thesaurus Module 1. NAR Basics

6XX: Notes 667: Cataloguer’s note (RDA 5.9, 8.13) Intended for other catalogers, not for the public Free text, no required format, although there are some commonly used phrases Module 1. NAR Basics

6XX: Notes 670: Source consulted (RDA 5.8, 8.12) Records sources of information used to record other elements in the description Use one 670 per source In NACO practice the first is generally the resource being cataloged when the authority record is first created Suggested format: 670 Title proper, date: $b location within source (data found) Module 1. NAR Basics

6XX: Notes Alternately, 3XX $u / $v can be used to record the Source Consulted element. However: In PCC practice, information used to create the authorized access point (1XX) or variant access points (4XX) must be recorded in 670(s). $v may be used alone; $u must always be preceded by $v 100 1_ Pratchett, Terry 370 Beaconsfield, England $e Salisbury, England $v Contemporary authors online, August 22, 2002 $v Wikipedia, July 27, 2012 Module 1. NAR Basics

6XX: Notes 675 – Source data not found – Citation for a consulted source in which no information is found related in any manner to the entity represented by the authority record or related entities – Use with discretion – it is not necessary to cite every source you searched. Use as a time saver for others by citing sources you think other catalogers might attempt to search Module 1. NAR Basics

6XX: Notes 675 – Source data not found – Not repeatable – Only subfield $a available – Repeat subfield $a for each source – Separate each subfield $a by a semicolon 675 $a GNIS, 2 February 2013; $a The Columbia gazetteer of the world, 1998 Module 1. NAR Basics

6XX: Notes 675 – Source data not found – Exceptionally, if data is not found in the resource being cataloged, record in the first 670 as usual (do not use 675) – Record “name not given,” “title not given,” etc., in subfield $b Module 1. NAR Basics

6XX: Notes 678 – Biographical or Historical Data (RDA 6.7, 9.17, 10.8, 11.11) – Record a brief statement about the person, family, corporate body, or work. This is entirely free text, in your own words, based on all the sources you have consulted – Intended to be read by the public – Recommended format [Entity’s name in direct order] ([dates if available]) was/is a … [describe the entity] Module 1. NAR Basics

Module 1: NAR Basics Questions? Module 1. NAR Basics