Budget Module Processing Kathy Thurman, Director MTSU Budget and Financial Planning

Banner Mod TBR-044 The primary objective of the TBR-044 was to develop a set of reports, and an extract file for TBR, that would replace the FRS Budget Module. There are 2 new forms and 18 reports that make up the Banner Budget Module. Reports are submitted using Banner Job Submission. The budget data is stored in Budget Phases which correspond with the columns on the reports.

Budget ID and Budget Phases Budget IDs equate to the fiscal year. There is only one ID per year. This ID is used on HR and FI. This year the ID is FY2008. Budget Phases contain the data for the columns in the budget document. The TBR prototype for the budget module pre-installed Budget IDs (FTVOBUD) and Budget Phases (FTVOBPH).

FY2008 Phases 075A Actual FY 06-07 081O July Original Budget FY 07-08 The Budget ID and Phases are accessed in Banner via FTMOBUD 075A Actual FY 06-07 081O July Original Budget FY 07-08 082R Revised Budget FY 07-08 083E Estimated Budget FY 07-08 084P Proposed Budget FY 07-08 Other phases can be added as needed HR uses LBR08

Budget Phase Flowchart Budget ID: FY2007 July 07-08 Budget phases Actual 05-06 065A Oct 06-07 072R Estimated 06-07 073E July 07-08 084P Amounts rolled from FY2007 084P to FY2008 081O Budget ID: FY2008 October 07-08 Budget phases Actual 06-07 075A July 07-08 081O Oct 07-08 082R Budget ID: FY2008 July 08-09 Budget phases Actual 06-07 075A Oct 07-08 082R Estimated 07-08 083E July 08-09 094P

October Budget The October Budget document contains 3 columns (Banner Phases) Prior Year Actual (FY 2006-07) July Original Budget (FY 2007-08) October Revised Budget (FY 2007-08)

Loading Prior Year Actual data Key the data via FBABDRA (replacement for FRS U03 screen) Spreadsheet Budgeting Download 06-07 operating ledger YTD Activity. Upload it to 075A phase by matching the YTD Activity column in the spreadsheet to the Budget Amount in the phase. Beware of terminated FOAPALs!

Loading the July Budget Phase Method # 1: If Banner was used to create the July budget, it will be in Budget ID FY2007, Phase 084P. Move the data to FY2008, Phase 081O using FBABPRC to setup the parameters followed by FBRBDBB to roll from one phase to another.

Loading the July Budget Phase Method # 2: Spreadsheet Budgeting Download the operating ledger Adopted Budget. Upload it to 081O phase by matching the Adopted Budget column in the spreadsheet to the Budget Amount in the phase.

October Budget – MTSU method Enter budget revisions in the operating ledger using BD02 or BD04 transactions (FGAJVCD). Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R). Run FBRBDBB to move the data. Review using FBIBUDG or FBABDRA.

October Budget – another method Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R). Run FBRBDBB to move the data. Review using FBIBUDG or FBABDRA. Make changes using FBABDRA. Use spreadsheet budgeting to calculate the changes and update the operating ledger using FUPLOAD.

Ready to run reports!

New Form FZVALLC Pre-installed values for fund balance, approved allocations, and restricted revenues and expenses. N = not on FZMTBRB

New Form FZMTBRB Used for Forms I, II, and VIII ETSU and TSU only October populates July Populates from Form II Subtotals recalculate

Forms I thru VIII Run using job submission Instructions are on the UOM drive https://umdrive.memphis.edu:443/xythoswfs/webui/_xy-4047672_docstore1-t_16zBsYBG Folder MODS TBR-044 Functional Specifications Web Virtual Classroom Training

New Report FZRAVER Comparison Report to be sent to TBR In July, this report must be run twice. Compare Estimated and Proposed Compare Revised and Estimated In October, only run one time. Compare Original and Revised Reports + or -10% variance, or when one value is zero.

FZREDIT Replaces FRS Edit FBAT20 Runs all of the reports, creates the extract file to be sent to TBR, and checks for errors. Be sure all errors are fixed before sending the file to TBR.

Questions ??