Choice of Entry LIS 532. Session 5

2 Choice of access pointsForms of access points First description level Second and third description levels Few access points Many Access points AACR2 Part II

3 AACR2R Part II 21 Choice of Access Points 22 Headings for Persons 23 Geographic Names 24 Headings for Corporate Bodies 25 Uniform Titles 26 References

4 Access point - Definition A name, term, code, etc. under which a bibliographic record may be searched and identified [in addition to free-text searching] Examples of common access points are: title, subject, personal author, uniform title, geographic name, corporate name

5 Main and added entries “In Part II the rules are based on the proposition that one main entry is made for each item described, and that this is supplemented by added entries.”

6 Main entry “The complete catalogue record of an item, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s). See also Added entry.” tracing(s)Added entry Source: AACR2R - Since the days of manually prepared cards, it has been professional practice to designate one of the access points as chief access point or main entry

7 Added entries “An entry, additional to the main entry, by which an item is represented in a catalogue; a secondary entry” AACR2 The aim of added entries is to provide access to bibliographic descriptions in addition to the access provided by the main entry.

8 Do we need main entries in the online environment? Yes – they support the standard convention for the way a bibliographic item should be cited. Yes – they collocate items in the catalogue. Yes – they provide immediate information about authorship (i.e., primary responsibility for the intellectual content of the item). Yes – they indicate the most prominent role of a given individual or body (e.g., a performing musician versus the composer of a piece of classical music).

9 Relevant MARC21 tags MARC21 bibliographic: 1XX = main entry 7XX = added entry 8XX = Series statement added entry MARC21 authority: X00 = personal name X10 = corporate body X11 = conference

10 MARC21 coding considerations st indicator 0 = no added entry 1 = added entry 490/830 series statement & added entry for series

11 CHAPTER 21 CHOICE OF ACCESS POINTS 21.0INTRODUCTORY RULES 21.0A Main and added entries 21.0B Sources for determining access points

12 CHAPTER 21 CHOICE OF ACCESS POINTS 21.1GENERAL RULE 21.1A Works of personal authorship 21.1B Entry under corporate body 21.1C Entry under title

A Personal Authorship “… person chiefly responsible for the creation of the intellectual or artistic content of the work.”

b $a Samek, Toni, $d $a Intellectual freedom and social responsibility in American librarianship, / $c by Toni Samek ; with a foreword by Sanford Berman. Example of book written by single author

B Entry under Corporate Body “A corporate body is an organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.” “… associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programmes, religious bodies, local church groups identified by the name of the church, and conferences.”

B2 Main entry under corporate body Emanates from a corporate body AND is: Administrative work Specific legal, governmental, religious Collective thought of the body Collective activity of a conference or an event Collective activity of a performing group Cartographic material emanating from a corporate body other than a body that is merely responsible for their publication

b $a Canadian Association for Information Science. $b Conference $n (23rd : $d 1993 : $c University of Alberta. School of Library and Information Studies) $a Connectedness : $b information, systems, people, organizations / $c edited by Hope A. Olson, Dennis B. Ward. 260 bb $a Edmonton : $b School of Library and Information Studies, University of Alberta, $c b $a Olson, Hope A b $a Ward, Dennis B b $a University of Alberta. $b School of Library and Information Studies. Example of item with corporate main entry

C Entry under title Everything not entered under personal author or corporate body. For example: Personal authorship is unknown A collection of works by different persons and bodies A work that emanates from a corporate body but does not fall into any of the categories and is not personal authorship It is accepted as sacred scripture by a religious group

19 Entry under title - examples $a A memorial to Congress against an increase of duties on importations / $c by citizens of Boston and vicinity $a Working class stories of the 1890s / $c edited, with an introduction, by P.J. Keating $a The book of Isaiah.

$a Beatrix Potter's Peter Rabbit : $b a children's classic at 100 / $c edited by Margaret Mackey. 260 bb $a Lanham, Md. : $b Children's Literature Association and the Scarecrow Press, $c b $a Children's Literature Association centennial studies ; $v no b $a Mackey, Margaret. 830 b0 $a Children’s Literature Association centennial studies ; $v no. 1 Entry under title - monograph

21 More detailed rules 21.4Works for which a single person or corporate body is responsible 21.5Works of unknown or uncertain authorship or by unnamed groups 21.6Works of shared responsibility [Rule of three] [Principal responsibility] 21.7Collections and works produced under editorial direction

b $a Altmann, Anna E $ a Tales, then and now : $b more folktales as literary fictions for young adults / $c Anna E. Altmann, Gail de Vos. 260 bb $a Englewood, Colo. : $b Libraries Unlimited, $c b $a De Vos, Gail, $d Shared responsibility example

23 The Western experience Mortimer Chambers Raymond Grew Dasvid Herlihy Theodore K. Rabb Isser Woloch $a The Western experience $c Mortimer Chambers … [et al.]. 260 bb $a New York, $b Knopf; [distributed by Random House, $c 1974] 300 bb $a 3 v. $b illus. $c 24 cm. 504 bb $a Includes bibliographies b a Chambers, Mortimer.

24 Works of mixed responsibility 21.8AScope: Works that are modifications of other works : Mixed responsibility in new works 21.28: Related works

25 Works that are modifications of other works 21.9enter as appropriate for new work if: - substantially modified - in a different medium

$a Little women $h [videorecording] / $c a DiNovi Pictures Production ; directed by Gillian Armstrong ; produced by Denise DiNovi ; screenplay by Robin Swicord. 500bb $a Director of photography, Geoffrey Simpson ; film editor, Nicholas Beauman ; music, Thomas Newman. 500bb $a Based on the novel by Louisa May Alcott b $a Winona Ryder, Gabriel Byrne, Trini Alvarado, Samantha Mathis, Kirsten Dunst, Christian Bale b $a Armstrong, Gillian, $d b $a DiNovi, Denise b $a Swicord, Robin b $a Ryder, Winona, $d b $a Byrne, Gabriel, $d b $a Bale, Christian b $a Alcott, Louisa May, $d $t Little women Adaptations of texts

27 Added entries General rule – make an a.e. : To provide additional access If instructed in If a user might search for it If called for in the particular catalogue 21.29F the reason for an a.e. must be apparent from the description