First Cut Training Oracle Sourcing

Agenda Day 1- 1 st Half Overview Features Creation of Supplier Lists Creation of Attribute Lists Creation of RFQ Supplier Registration. Quotation against the RFQ Quote Analyses Award finalization Creation of Standard Purchase Order

Oracle Sourcing is a complete and integrated global sourcing platform which allows buyers to optimize the supply base, reduce sourcing costs, improve supplier relationships, and source for best value. Oracle Sourcing is the application that improves the effectiveness and efficiency of strategic sourcing. It is a key component of Oracle Advanced Procurement, the integrated suite that dramatically cuts all supply management costs.

Oracle Sourcing helps an Organization streamline the sourcing process with end-to-end business automation by providing an easy-to-use, web-based platform for both the buyer and the suppliers to conduct negotiations. It also provides a complete online help system to provide answers to questions from both buyers and suppliers.

With Oracle Sourcing, Organizations can: Reduce Costs with Online Collaboration and Negotiation. Source More for Your Spend. Source for Lowest Total Cost. Create Immediate and Long-Term Savings.

Sourcing Features

With Oracle Sourcing, users can create reusable invitation lists (i.e. Suppliers Lists). Suppliers are classified based on some common characteristics i.e. Suppliers for Handsets, Suppliers for Battery’s etc.

Demonstration

Reusable Attribute List  Attributes are characteristics of the product. For Ex a Mobile Handset can have attributes like Phone Book memory, Battery Talk Time, Infrared, Bluetooth etc.  Each attribute can be assigned a scoring criteria. For Ex if Phone book memory is up-to 500, a score of 5 can be given. If memory is more than 500, score of 10 can be given to the attribute.  Weights can be given to each attribute. Sum total of weights should be 100.

Demonstration Reusable Attribute List

Negotiations Using Request For Quotation (RFQ)

Terminology  RFQ: Request for Quotation  Quotation: A response to a RFQ  Styles of RFQ: Blind and Sealed –Blind : In a blind auction or RFQ, only the creator of the auction or RFQ can see the bids –Sealed: In a sealed auction or RFQ, the auction or RFQ creator cannot see the bids or quotations until the auction or RFQ is unlocked. The participants in the auction or RFQ cannot see the bids or quotations until the auction or RFQ is unsealed.

Negotiations using RFQ  RFQ creation process

Demonstration Negotiations using RFQ

The RFQ is submitted for approval as per the list of employees attached in the creation of RFQ. The approver has to log into his notification list and take necessary action.

Creating login and password for the supplier  Register supplier user  Invite supplier user  Publish the URL in your site. Vendors can register themselves using the link.  URL: aierptest.airindia.in:8000/OA_HTML/jsp/pos/suppreg/SupplierReg ister.jsp?ouid=5055E79729E7A9F

Supplier User Creation

Supplier Log-in

Quote analyses against the RFQ  All responses received against the RFQ can be monitored from a central point  The RFQ has to be closed and unlocked before the buyer can see the quotations.  After unseal, the suppliers can see each others quotes.  All this is possible if RFQ style is sealed

Price/ Score Vs Time

Price Vs Score

Request For Information (RFI)

Request For Information- RFI  RFI’s are used for gathering information from Suppliers about goods and services.  In RFI’s buyers can choose to define negotiation line items without price and quantity.  Buyers can specify the lists of criteria to which suppliers must respond.  For Ex: An Organization is trying to acquire a Purchasing Application. The level of product support a supplier can provide. The specific platforms the product can run on.

Request For Information- RFI- Contd…  RFI can be taken for multiple rounds of information gathering.  To take an RFI to a new round, it must first be closed.  On the Negotiations Summary page, select Start New Round to be chosen from Actions menu. Once the suppliers have been identified, the RFI’s can be closed, and the information gathered can be used to create a RFQ or Buyer’s auction.

Demonstration

Supplier Login

Buyer Log-in

Supplier Log-in

Buyer Log-in

Auctions

 Oracle Sourcing allows buyers to conduct auctions for goods or services.  A response to an auction is called a bid.  Auctioner’s can chose whether to allow multiple rounds of bidding.  Styles of auction: Open, Blind and Sealed

Auction Styles  Open  In an open auction all Exchange members participating in the auction can see the bids in the auction, though the bidder identity is concealed.  Open auctions encourage competition among bidders to submit the best possible price.  Blind  In a Blind auction only the creator of the auction or RFQ can see the bids.  Sealed  In a sealed auction the creator cannot see the bids until the auction is unlocked.  Participants in the auction cannot see the bids until the auction is unsealed.

 Types of Bid  Proxy Bidding Proxy bidding allows the Exchange to automatically re-bid on the bidder's behalf whenever a competing bid price beats the bidder's bid price within a set limit.  Power Bidding Power bidding allows bidders to streamline their re-bidding when they have bid on several items in the same auction using power bidding, all of a bidder's bids (both losing and winning bids) in an auction will be improved by the percentage the bidder enters in the "Power Bid" field.

Demonstration

Supplier Log-in

Supplier Nokia is able to see the price at which Reliance has bid, since its an open auction.

Buyer Log-in

Supplier Log-in

Buyer Log-in

Run the work flow back ground engine for creating the Purchase Order

Thank You……..