CLASSIFICATION & POSITION MANAGEMENT: An Overview for Supervisors Module 7 National Guard Technician Personnel Management Course 1

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POSITION MANAGEMENT... WHO’S INVOLVED? - Chief, NGB - NGB-J1-TNC - OPRs - HROs - Manpower - Managers/Supervisors 4

PROCESS... POSITION DESIGN CONSIDERATIONS Efficiency Motivation Supervisor to Employee Ratio 5

CLASSIFICATION “The process of determining the appropriate pay plan, series, and grade of a position based on its designated duties and responsibilities, and consistent with prevailing laws, standards, and guides.” 6

CLASSIFICATION... Example of Technician Classification & Grading Title Pay Plan Occupational Series Grade Human Resource SpecialistGS Aircraft MechanicWG GS: General Schedule (administrative/managerial/professional; “white collar” jobs) FWS = Federal Wage System (trades & skilled labor; “blue collar” jobs) WG = Wage Grade WL = Wage Leader WS = Wage Supervisor 7

A POSITION DESCRIPTION (PD)... OPM Issues Classification and Job Grading Standards that are used to develop PDs PD Provides a basis for Performance Standards PD Formalizes decisions on assignments, responsibilities, authority, and required Knowledge/Skills/Abilities (KSA) PD Helps achieve: - Equal pay for equal work - Getting qualified people for the job - Human Resources Development - Career development 8

CLASSIFICATION... MAJOR DUTIES ON A PD Should be listed in descending order of importance Should comprise 25% or more of a position’s duty time Should generally be regular and recurring PDs “reflect” rather than “prescribe” duties assigned by supervisors 9

CLASSIFICATION... PD’S (Continued) “OTHER DUTIES AS ASSIGNED” Statement allows flexibility to assign work, but supervisors should exercise care to not assign duties that are inconsistent with employee’s position & qualifications 10

POSITION DESCRIPTION EXAMPLE Note – Block 20 (Supervisory Certification) Supervisor has read the PD Supervisor is certifying it is the correct PD for the technician in the position Supervisor understands the duties to be performed by the Technician

ROLE OF THE STATE CLASSIFIER Provide Classification advice/assistance Review/process Exception PDs Conduct studies and desk audits 12

ABOUT DESK AUDITS A fact-finding visit to the job site Supervisor or Employee may request if questioning the title, series, or grade Incumbent and supervisor are interviewed Vacant positions can be audited via discussion with the supervisor Group audits can be conducted when several incumbents occupy Identical Additional (IA) positions 13

AUDITS ARE NEEDED DUE TO... Reorganization Need for periodic review to ensure accuracy Issue of new OPM Classification Standards An employee’s request for reclassification New technology/equipment affecting a job Requirement levied for a special Classification survey 14

COMMON ISSUES FOR SUPERVISORS Requests for Position Upgrades Desire for more compensation does not justify a Desk Audit Evaluate the Position not the Person; Are assigned duties consistent with PD, or, being performed under another PD? Classification Review Authority PD Release “CRA” Implements new PD’s Don’t act on CRA’s or new PD’s until notified through HRO Supervisor & Employee certification on OF-8 Standard PDs are the norm “Exception PD” or “Amended PD” may be required for unique situations; contact State Classifier for Assistance Other Duties As Assigned Use good judgment in assigning non-standard duties 15

Q uestions? State Classifier: Haydee Sullivan DSN: /Cml: Assistant Classifier: Lisa Ashley DSN: /Cml: