What is the RIGHT Data? …a Kansas Perspective Strategic Data Project Spring 2012 Convening April 2012 Kathy Gosa, Kansas State Dept of Ed

Need for data standards isn’t new!!! We have been sharing data… Longitudinally Collecting ∞ storing ∞ using data over time Between districts Student record exchange ∞ electronic transcripts Between programs SPED ∞ CTE ∞ Finance ∞ Migrant ∞ Assessments ∞ Educator … For federal reporting Accuracy (Metadata) ∞ Consistency Among States “False” dropouts ∞ mobile students Student “backpack” With other agencies – To follow the child (Early Childhood Programs ∞ PS ∞ Workforce) – To get a more comprehensive view of the child (SRS ∞ Foster Care) With policymakers, researchers, and the public Comparable data ∞ Business Intelligence For individual student learning plans and to impact the classroom Teacher desktop ∞ individualized instruction ∞ early warning NCES Handbooks & Forum Publications SIF PESC EDEN/EdFacts Common Education Data Standards!! Ed-Fi SLI LRMI

Kansas Education Landscape 286 school districts - over 1500 schools; combination of rural vs urban; approximately 450,000 students; about 37,000 educators issue approximately 20,000 licenses annually local control – approximately 17 different student information systems elected Board – appointed commissioner

Background 2006: Kansas began assigning state student IDs and implemented longitudinal student level data collection – links student’s info across programs across time – eliminates data redundancy – provides more complete picture of student – is the basis for state and federal funding ∞ state and federal reporting ∞ state assessments ∞ interim assessments ∞ state and federal school accountability decisions also used for Direct Certification ∞ KBI Missing Children ∞ KFIT ∞ Foster Care (Coming soon!) 2009: Kansas established Standard State Course Codes license endorsements ∞ educator assignments ∞ teacher-student link qualified admissions ∞ student course completion ∞ standard state transcript

Background 2007: Kansas established an Enterprise Data System (EDS), which includes a Data Warehouse with longitudinal, integrated, and time variant data across the PK-12 education enterprise. – Includes data linked across districts and programs as well as over time. – Goal is to provide a comprehensive picture of students, teachers, organizations, and programs in the education enterprise. Through federal grants, KSDE has now expanded the EDS to incorporate postsecondary data (P-20) and to provide information back to education stakeholders. – Business Intelligence dashboards – High School Feedback Reports

Data Collection & Integration Data StorageData Use

The view from Kansas … History of Governance & Quality focus – Data Governance program – 2007 – Data Quality Certification program – 2007 – Master Data Management – Data Quality Audits – 2009

SIF Student Locator Framework for claiming & exiting students eTranscripts & Student Record Exchange Multi-state ID Exchange (false dropouts) Educator Collaborative Desktop The view from Kansas …

Enterprise Data System Focus on Data Use! State Assessments /History Student discipline/behavior Course marksProgram Participation Formative Assessments Daily Attendance Quizzes Engagement Parent Reports Early Warning Interim Assessments Early Childhood Postsecondary Workforce USMRS - Libraries of Instructional Resources School Reports Demographics Student Organization Educator Instructional Support 6/8/ Student ODS -Architecture -Teacher Dashboards

Challenges Culture change (LEA & SEA) Buy-in: voluntary vs mandated Local requirements (technical expertise / resources / …) Standards not available or don’t meet our needs Re-Tooling??? Sustainability

Why invest in standardization? Increases the usefulness of data! Although standards provide advantages for collection and storage initiatives, STANDARDS ARE ESSENTIAL FOR EFFECTIVE USE OF DATA. Expands our boundaries Toto – we’re not JUST in Kansas anymore! For new initiatives – increases ROI Comes with “bells & whistles” – CEDS metadata, use case generator, … – ED-Fi Dashboards, training materials, …

Thank you.