NEW SAC CHAIR TRAINING Thank you for serving!

Handouts  New SAC Chair Training PowerPoint  SIP/SAC Timeline  Agenda  Minutes  Punch List  Sign-in sheets  Bylaws  SAC Membership Form  SAC Additions/Deletions Monitoring Form  Sunshine Law FAQs  Definitions  Acronyms  Items Omitted: A+ Guidelines, Climate Survey, Election Information

Accessing the SAC Website

SAC Website Tools

SAC Calendar SAC SIP Calendar Accreditation Focus & Priority

SAC Website Tools

A+ Recognition Process A+ Money

SAC Website Tools

SAC Agendas & Minutes Agenda Minutes Meeting Punch List Sign-in Sheet

SAC Website Tools

Bylaws Sample Bylaws

Bylaws  Sample Bylaws come from statute  Sample Bylaws (red items) are the minimum standard; these must be in all schools’ bylaws  Schools can add more bylaws as long as they do not conflict with the red items of Sample Bylaws

Bylaws  Article I: Name  Article II: Purpose  SIP & SAC Funds  Article III: Members  Stakeholders  51%  Elected vs. Appointed  Majority vote of Quorum  2 unexcused absences  Article IV: Duties  SIP & SAC Funds

Bylaws  Article V: Officers  SAC Chair & Secretary  SAC Chair is appointed by principal, approved by SAC quorum  SAC Chair provides agenda; Secretary keeps minutes  Article VI: Meetings  3 days notice of meetings and items to be voted upon  Quorum is simple majority  Minutes must be approved at the subsequent meeting and sent to SIP office  Article VII: Committees  Article VIII: Parliamentary Authority (Roberts Rules of Order)  Article IX: Amendment of Bylaws

SAC Website Tools

Climate Survey  More information in January  Window: Feb—March

District Advisory Council  Ensure attendance at this monthly meeting  Ensure reporting of DAC minutes  SAC members can share this duty  DAC Website DAC Website

SAC Website Tools

Elections  More information in March  Window: April—May

SAC Website Tools

SAC Membership  The SAC Membership must:  be comprised of 51% or more non-Volusia County Schools employees;  consist of a diverse makeup of varied ethnic, racial, and socioeconomic groups;  contain a variety of stakeholder groups including parents, teachers, support staff, students (for middle and high schools), principal, community members, and business partners.

SAC Membership  The SAC Membership Rosters must be updated four times annually  Sept. (to confirm SAC membership for the current school year)  Dec. (to check SAC membership at the mid-year point)  April (to confirm SAC membership before elections)  May (to update SAC membership for the coming year after elections)

SAC Membership  Any member who has two consecutive, unexcused absences must be removed from the membership roster  Each time SAC Membership is updated, two forms must be updated and ed to the School Improvement Office SAC Membership Form SAC Additions/Deletions Monitoring Form

SAC Website Tools

Sunshine Law  SAC meetings operate in the Sunshine; public must be allowed to attend  All meeting agendas, including items to be voted upon, must be shared at least three days in advance with all SAC members ( )  Meetings must be face to face  Any action involving the expenditure of SAC funds must be voted upon  Any action involving the School Improvement Plan must be voted upon  Voting cannot occur unless a quorum is present  A quorum is defined as a majority of the membership roster

Sunshine Law  Refer to Sunshine Law FAQs  No conversation or communication (verbal or written) may occur between two or more members of a SAC on any matter which foreseeable action will be taken by the SAC.  No SAC member should discuss any SAC issue with a SAC member unless at a SAC meeting  Assume all notes, s, documents or other records created by a SAC member during or outside of a SAC meeting are a public record subject to inspection by the public. If you create any such record, you responsible for providing the original or a copy of it to school improvement contact for your school.

SAC Website Tools

Trainings  To refer to these training materials,  See New Chairs Training ppt on site  See SAC Chairs Training on site  Possible materials for SAC Binders

SAC Website Tools

Vocabulary Definitions Acronym List

SAC Resources SAC Quick Reference Info: Roberts Rules SACS-CASI Forms SAC RESOURCES SIP TOOLBOX

SIP Toolbox SIP Quick Reference Info: SIP Volusia Toolkit State SIP Website SIP Data SIP & SAC Calendar SAC RESOURCES SIP TOOLBOX