LC/NACO authority records RDA Cataloguing Seminars September 2012

LC/NACO training at NLNZ NLNZ is a NACO participant Training in using RDA in NACO records is happening now at NLNZ From October all new authority records for personal and corporate names created by NLNZ will use RDA

Identifying an RDA authority record n| azannaabn |n aaa c 040__ |a IAhCCS |b eng |c IAhCCS |e rda |d Uk 1001_ |a Orion, Ryan |c (Actor) 372__ |a Acting 374__ |a Actor 375__ |a male 377__ |a eng 670__ |a Gus Van Sant’s last days, 2005: |b title frame (Ryan Orion; cast) 670__ |a Internet movie database, 23 May 2012: |b Ryan Orion page (actor in 2 short films)

Personal names - 1 Fictitious characters are now treated as “persons” e.g. Poirot, Hercule Real non-human entities may be creators e.g. Socks (Presidential pet), Terms indicating relationship such as Jr are treated as part of the preferred name e.g. Sigrist, Paul E., Jr.

Personal names - 2 Use of “active” over “fl.” May add an occupation or field of activity to break a conflict e.g. Goodwin, Allen $c (Psychologist) The MARC 21 subfield “c” is used more consistently e.g. Butler, Jean $c (Musician) NOT Butler, Jean, $c musician

New MARC fields – personal names 046: special coded dates 370: associated place (not in 1XX) 371: address (not in 1XX) 372: field of activity (not in 1XX) 373: associated group (not in 1XX) 374: occupation 375: gender (not in 1XX) 377: associated language (not in 1XX) 378: fuller form of personal name 678: biographical information (not in 1XX)

Authority record – personal names 040__ |a Uk |b eng |c Uk |e rda 1001_ |a Brooks, Amy |c (Psychologist) 370__ |c Great Britain |f Manchester, England 372__ |a Psychology |2 lcsh 373__ |a Manchester Metropolitan University. Faculty of Health, Psychology and Social Care 374__ |a Psychologists |2 lcsh 375__ |a female 377__ |a eng 670__ |a IBM SPSS statistics (18 & 19) workbook, 2011: |b p. iv (Amy Brooks) 670__ |a Manchester Metropolitan University www site, 20 June 2012: |b MMU Psychology Journal (Dissertations) UK (Editorial Team: Amy Bell) Centre for Learning and Teaching (Faculty of Health, Psychology and Social Care Learning and Teaching Conference 2012, Session 1D: Amy Bell, Interns and Student Experience Tutors)

Family names New concept in RDA Not to be used as a subject Additions may include –Type of family –Date and/or place associated with the family –Prominent member of the family –Hereditary title –Family history –Identifier for the family

Examples – family names _ Wisely (Family) _ Wisely (Family : $d ) _ Wisely (Family : $d : $c Dunedin, N.Z.) _ Wisely (Family : $c Dunedin, N.Z.) _ Wisely (Family : $g Wisely, Jack, ) BUT 600 3_ Wiseley family

New MARC fields – family names 046: special coded dates 370: associated place 376: family information

Authority record – family name 040__ |a DLC |b eng |c DLC |e rda |d DLC 046__ |s 1757 |t _ |a Calder (Family : |d : |c N.C.) 370__ |c U.S. |e Wilmington, N.C. 376__ |a Family 667__ |a SUBJECT USAGE: This heading is not valid for use as a subject; use a family name heading from LCSH. 670__ |a NUCMC data from Amer. Jewish Archives for Its Family papers, |b (Calder family; residents of Wilmington, N.C.)

Corporate names Differences from AACR2 Inclusion of periodicity in preferred names for conferences e.g. Annual Conference … More flexibility around adding qualifiers in authorised access points Not abbreviating “Department”

New MARC fields – corporate names 046: special coded dates 368: other corporate body attributes 370: associated place 371: address (not in 1XX) 372: field of activity (not in 1XX) 377: associated language (not in 1XX) 678: corporate history (not in 1XX)

Authority record – corporate name 040__ |a NdU |b eng |c NdU |e rda |d NdU 046__ |s 1959 |t _ |a Dakota Malting and Brewing Company 370__ |c U.S. |e Bismarck, N.D. 371__ |a Main Avenue & 26th St. |b Bismarck |c N.D. |d U.S. |e |s 1959 |t __ |a Breweries |2 lcsh 377__ |a eng 670__ |a Records, : |b (Dakota Malting and Brewing Company)

LC/NACO Authority File changes - Phase fields added to authority records with 1XX fields that cannot be used in RDA bibliographic records without review and that cannot be changed mechanically THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

LC/NACO Authority File changes – Phase 2 Programmatic changes to the 1XX headings that are not acceptable under RDA –Changes to Bible headings –Spelling out Dept. –Spelling out months etc. in the subfield “d” for personal names Scheduled to take place before March 31, 2013

LC/NACO Authority File changes – Phase 3 Remaining records with 1XX fields that can be used in RDA without modification Proposed that these records be re-coded as RDA As close to March 31, 2013 as possible

What can you do locally? Local manipulation of authority and bibliographic records possible aConversion

What headings can I use? RDA authorities can be used in AACR2 records Continue to use available authorities in RDA records, even if the note in the 667 field signals review is needed Notify NLNZ of any of these New Zealand- related records you find