Web TPAX Submitting a Settlement

References JFTR / FTR (Policy) TPAX On-line Guide PSC (Travel) PSC (Customer Care)

Things to keep in mind… Several items to keep in mind when liquidating a Travel Settlement: Even if items have not changed from your authorization, they should be reviewed for accuracy. Ensure you have the correct items and amounts for reimbursable expenses. You will need to verify your receipts.

Getting Started To get started, hover over the Create New menu item, then select Settlement Request.

Select a TONO Click on the appropriate Order Number to submit a settlement.

Begin Review Verify this information, then click the Next button.

Verify Advances Verify any Advance taken against this set of orders. Add any additional advances such as Travelers’ Checks. Do not include cash advances taken against your Gov’t Travel Charge Card. Click the Next button.

Verify Advances To view or modify your itinerary, click the Edit button.

Viewing /Modifying Itinerary Review the What’s Authorized information, then click the Next button.

Viewing /Modifying Itinerary Review the Itinerary. You can edit any information using the Add/Edit Trip Itinerary button. Then click the Next button.

Viewing /Modifying Expenses Review the Reimbursable Items. You can edit any information using the Add/Edit Trip Expenses button.

Viewing /Modifying Expenses You can edit any information using the Edit/Delete buttons. This is also where you can designate the funds for Split Disbursement. When finished, select the Accept Changes button.

Viewing /Modifying Expenses Select the Next button.

Viewing /Modifying Expenses You can view the system computations, including the Computed Split. You may enter any Split Payment to go directly to the Govt Travel Charge Card. Then, select the Next button.

Viewing /Modifying Expenses Select the Add/Modify Accounting button.

Viewing /Modifying Expenses Verify the accounting information and ensure the new total amount reflects any changes to the settlement. Select the Accept Changes button.

Viewing /Modifying Expenses Select the Next button.

Viewing /Modifying Expenses Review and add any necessary comments, then click Save. Select the Next button.

Viewing /Modifying Expenses You will be asked to Certify Expenses for Air Fare, Lodging, Rental Car, etc. Check the applicable box(es) then click Certify.

Viewing /Modifying Expenses Your settlement is now complete. Check the box for the settlement and click Release to AO to forward it to your AO.

Viewing /Modifying Expenses The Settlement is now identified as being forwarded and awaiting AO approval.

This concludes the Web TPAX ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Submitting a Settlement Tutorial