General Procurement FAM 3301 Edwin Castillo Policy Development Accounting Services, Department of Finance Controllers Conference November 2010

Background  No update since 1995  User Pay/Say Initiative  Auditor General:  Fragmented Policy Framework  Lack of Dispute Resolution Process 2

Information Summary  Definitions (Appendix A)  Policy Statement  Authority to Contract  GNWT Procurement Procedures and Committee  Non-Profit Entities 3

Information Summary  Non-competitive procurement −Sole-source (Appendix C) −Negotiated Contracts  Non-Standard Contract −Legal review  Mandatory Terms − GNWT not liable for source deductions − Insurance/Indemnification ( – ) − Multi-year requirement ( FAA s. 44(2) ) − Right to set-off 4

Information Summary  Violations Reporting −FAM 4101 (Loss of Cash/Assets)  Vendor Complaint Process  Contract vs Transfer Agreement (Appendix D) 5

Attention Areas  Sole-Source Form −(moved from FAM 3304 – LCA)  GNWT Procurement Procedures  Vendor Complaint Process 6

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Vendor Complaint Process 9 Initial Complaint Contracting Department Complaint Outstanding Complaint Resolved Complaint Outstanding Secondary Complaint Level Final Complaint Level Contracts & Procurement Services Comptroller General Claim Dismissed Third Party Review End of Process Complaint Resolved

Next Steps  Procurement Procedures Committee  GNWT Procurement Procedures  Other FAM Procurement Policies 10