UG ARTS Vicki Phillips April 2011

Session Outline What is End of Session? Assessment Periods What is an ART? UG ARTs (when to apply, what each ART does, BIRMS auto-calculation) ARTs for non-standard programmes

What is End of Session? Processing of examination results (marks and progress decisions) Normally at the end of a student’s programme year May/June for majority of UG programmes

Assessment Periods (1) Period of the academic year in which modules are assessed, marks are recorded and a Board of Examiners recommendation is made

Assessment Periods (2) Three Assessment Periods in BIRMS: Main Supplementary PGT Dissertation

Assessment Periods (3) Main Assessment Period For standard UG, this is the main examination period in May/June. The first assessment opportunity for a module Second sit opportunity for modules with Re-sit, Repeat and First Sit status

Assessment Periods (4) Supplementary Assessment Period For standard UG, this is the re-sit examination period in August/September. The second (and normally final) assessment opportunity for a module First sit opportunity for students with mitigation

Assessment Periods (5) PGT Dissertation Period For Postgraduate Taught Dissertations only Normally in October/November

What is an ART? ART stands for Academic Review Type Progress decision Exam Board recommendation/decision Code representing the progression and award recommendation made by a Board of Examiners

ART A – Proceed (1) USE FOR STUDENTS Who have passed all their modules Who are not in the final year of their programme Who do not have any re-sits to take Who will be continuing on the same programme of study

ART A – Proceed (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Releases their marks so they are viewable on the my.bham portal Allows them to re-register online Auto-calculates in BIRMS

ART A – Proceed (3) BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Must have module recommendations of P (Pass) for all non-excluded modules Must be a next programme year for the student to progress to

ART B - Successful Completion (1) USE FOR STUDENTS Who are in their final year Who have successfully completed the requirements of their programme Who will be awarded the degree for which they are registered

ART B - Successful Completion (2) WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for leaving (Successful Completion) Changes their Degree status to Completed so that they can graduate Auto-calculates in BIRMS Releases their marks so they are viewable on the my.bham portal

ART B - Successful Completion (3) BIRMS AUTO-CALCULATION All non-excluded modules must have a mark and a recommendation Checks whether the student is in a graduatable year Checks the number of attempted credits Checks the number of achieved credits Checks the number of achieved credits at the correct level Checks other credit and level rules (e.g. 55% stage 2 average for MSci)

ART B - Successful Completion (4) BIRMS AUTO-CALCULATION (continued) Calculates Stage Weighted Mean Mark Calculates Overall Weighted Mean Mark Checks the stage weightings (25:75, 20:80) Checks whether the student is Direct Entry Checks whether the student comes under Adjusted Regulations Checks whether the student is borderline If yes, applies profiling

ART C – Review (1) USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be re-sitting during the Supplementary Examination period in August/September

ART C – Review (2) WHAT DOES IT DO? Registers the student for supplementary assessments Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham portal Auto-calculates in BIRMS

ART C – Review (3) BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Must have module recommendations of P for less than 100 credits Must have module recommendations of SE, SU, ME and M for more than 20 credits

ART D – Proceed with Outstanding Requirements (1) USE FOR STUDENTS Who are not in the final year of their programme Who have sufficient credits to proceed Who have re-sits to take, either in the Supplementary Examination period or during the next academic year Who will be continuing on the same programme of study

ART D – Proceed with Outstanding Requirements (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Registers them for re-sits or sits either in the Supplementary Examination period or during the next academic year Releases their marks so they are viewable on the my.bham portal Allows them to re-register online Auto-calculates in BIRMS

ART D – Proceed with Outstanding Requirements (3) BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Must have module recommendations of P for between 100 and 110 credits Must have module recommendations of SE, SU, ME, M, RS or RP for between 10 and 20 credits Must be a next programme year for the student to progress to If modules are to be re-taken during the next academic year (module recommendations of RS and RP), these modules must be active in the next academic year

ART E – Proceed and Transfer Programme (1) USE FOR STUDENTS Who are in year 2 of a BEng/MEng or BSc/MSci programme Who have enough credits to proceed Who have passed all their modules or who have re- sits to take, either in the Supplementary Examination period or during the next academic year

ART E – Proceed and Transfer Programme (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Transfers them onto the new programme Changes their status to Expected to Re-register Updates their programme year from year 2 to year 3 Registers them for re-sits either in the Supplementary Examination period or during the next academic year Releases their marks so they are viewable on the my.bham portal Allows them to re-register online Auto-calculates in BIRMS

ART E – Proceed and Transfer Programme (3) BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Must have module recommendations of P for between 100 and 120 credits May have module recommendations of SE, SU, ME, M, RS or RP for between 10 and 20 credits Must be default BEng and MEng or BSc and MSci programmes set up in order to auto-populate the Programme Transfer field Stage 2 WMM of less than 55%: default transfer to BEng or BSc, Stage 2 WMM of 55% or above: default transfer to MEng or MSci If modules are to be re-taken during the next academic year (module recommendations of RS and RP), these modules must be active in the next academic year

ART F – Withdraw (1) USE FOR STUDENTS Who have insufficient credits to proceed to the next year of study Who have used up all their re-sit opportunities for their failed modules Who do not have enough credits to be awarded an alternative (lower) qualification

ART F – Withdraw (2) WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving (Academic Failure) Changes their Degree status to NO (Non-Successful) Does not auto-calculate in BIRMS Releases their marks so they are viewable on the my.bham portal

ART G – Award Alternative Qualification (1) USE FOR STUDENTS Who don’t have enough credits to proceed to the next year of study (non-final year students) Who have used up all their re-sit opportunities for their failed modules (non-final year students) Who have not satisfied the requirements of their programme of study (e.g. insufficient credits) (final year students) Who have enough credits to be awarded an alternative (lower) qualification (non-final year and final year students)

ART G – Award Alternative Qualification (2) WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving (Alternative Qualification) Changes their Degree Congregation status to CO (Completed) Eligible for graduation (if awarded a graduatable qualification) Releases their marks so they are viewable on the my.bham portal Does not auto-calculate in BIRMS

ART J – External Re-sit (1) USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be registered for Sits/Re-sits in the next Academic Year

ART J – External Re-sit (2) WHAT DOES IT DO? Moves the student into the next academic year Changes their status to External Re-sit Does not update their programme year Registers the student for their failed modules in the next academic year with Re-sit (RS) or Sit (ST) status Releases their marks so they are viewable on the my.bham portal Does not allow students to re-register online Does not auto-calculate in BIRMS

ART K – Internal Repeat (1) USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be registered for Sits/Repeats in the next Academic Year

ART K – Internal Repeat (2) WHAT DOES IT DO? Moves the student into the next academic year Changes their status to Expected to Re-register Does not update their programme year Registers the student for their failed modules in the next academic year with Repeat (RP) or Sit (ST) status Releases their marks so they are viewable on the my.bham portal Allows students to re-register online Does not auto-calculate in BIRMS

ART Q – Proceed with Low Credit (1) USE FOR STUDENTS Who are not in the final year of their programme Who have sufficient credits to proceed but who have not passed all their modules Who have used up their re-sit opportunities for their failed modules Who will be continuing on the same programme of study

ART Q – Proceed with Low Credit (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Releases their marks so they are viewable on the my.bham portal Allows them to re-register online Auto-calculates in BIRMS

ART Q – Proceed with Low Credit (3) BIRMS AUTO-CALCULATION Must have marks for all non-excluded modules Must have module recommendations of P for between 100 and 110 credits Must have module recommendations of F for between 10 and 20 credits Must be a next programme year for the student to progress to

ART U – Successful Completion (Intercalated BMedSc) (1) USE FOR STUDENTS Who are registered on an Intercalated BMedSc programme Who have satified the requirements of their programme

ART U – Successful Completion (Intercalated BMedSc) (2) WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for leaving (Successful Completion) Changes their Degree status to CO (Completed) so that they can graduate Auto-calculates in BIRMS Releases their marks so they are viewable on the my.bham portal

ART U – Successful Completion (Intercalated BMedSc) (3) BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Checks whether the student is in a graduatable year Checks whether the student is on a programme where only stage 3 marks should be used or whether stage 2 scaled marks and stage 3 marks should be used Checks the number of attempted credits Checks the number of achieved credits Checks the number of achieved credits at the correct level

ART U – Successful Completion (Intercalated BMedSc) (4) BIRMS AUTO-CALCULATION (continued) Calculates Stage Weighted Mean Mark Calculates Overall Weighted Mean Mark Checks the stage weightings (25:75, 100) Checks whether the student is borderline If yes, applies profiling

ARTS for non-standard programmes (e.g. Non-Standard Start Dates and programmes with multiple Exam Boards)

ART V – Continue NSSD (1) USE FOR STUDENTS  Who have a non-standard start date  Who must be moved into the next academic year in order to re-register and retain access to University facilities, before an Exam Board decisions is made on the student’s progress

ART V – Continue NSSD (2) WHAT DOES IT DO?  Moves the students into the next academic year  Updates their status to Expected to Re-register  Does not update their programme year  Allows them to re-register online  Does not ‘lock’ the Assessment Period in BIRMS so a subsequent ART can be entered once an Exam Board recommendation has been approved.

ART W – Release Marks (1) USE FOR STUDENTS  Who have marks for some but not all of their modules in the current academic year  Whose marks have been approved by an Exam Board  Who have not yet completed the requirements of their programme year, so no decision can be made on their progress

ART W – Release Marks (2) WHAT DOES IT DO? Registers the student for supplementary assessments for any failed modules Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham portal  Will auto-calculate in BIRMS for specified programmes (Health Sciences, MBChB) (under development) Does not ‘lock’ the Assessment Period in BIRMS so a subsequent ART can be entered once an Exam Board recommendation has been approved

ANY QUESTIONS?