Contracting Activity Briefing Slide Submission to DASA(P) on Post Award Peer Review

Post Award Peer Review Briefing Slides Contracting Activity: _______________ Contract No. XXXXXX-XX-X-XXXX Title of Service: _______________ Name of Submitter: _______________ Position: _______________ Email: _______________ Date: _______________

Post Award Peer Review Briefing Slides Purpose To brief the Senior Services Manager (SSM) on the elements addressed during the post award peer review for Contract Number {insert number} for {insert title of service} To satisfactorily complete post award peer review prior to exercising Option Period {insert applicable option}

Post Award Peer Review Briefing Slides Team Members {Insert names and positions of contracting activity’s post award peer review participants}

Post Award Peer Review Briefing Slides Overview Requirement Description Basic Contract Information Market Research Contractor Performance Maintaining Competition Contractor’s Subcontract Management Staffing of Contract Management and Oversight Functions Assessment of Excessive Pass-Through Charges Contracts for Acquisition Functions Objective Incentives Lessons Learned Best Practices

Post Award Peer Review Briefing Slides Requirement Description {Use bullet format when defining requirement}

Post Award Peer Review Briefing Slides Basic Contract Information Contract Number: {if multiple award, include contract number and contractor name for each} Contract Type Contractor name Total Estimated Value: {include value of the base and all option periods} Performance Period: {include date and dollar value for the base and each option period IAW example below} Base Period 1 Oct 2016 – 30 Sep 2017 $ 1st Option Period 1 Oct 2017– 30 Sep 2018 $ 2nd Option Period 1 Oct 2018 – 30 Sep 2019 $ 3rd Option Period 1 Oct 2019 – 30 Sep 2020 $

Post Award Peer Review Briefing Slides Market Research Based on market research results, exercising the option {insert “is” or “is not”} in the best interest of the Government {Provide rationale to support decision, i.e., discuss conclusions drawn from the market research}

Post Award Peer Review Briefing Slides Contractor Performance {Address whether the program meets, exceeds or does not meet established cost, schedule and performance criteria} Cost/Price {For cost type contract, if applicable} {If overruns, list factors attributing to increase, include the aggregate percentage of change since contract award and explain difference} {If savings achieved, describe savings and indicate percentage or amount} {State whether or not contractor’s business systems comply with terms of contract (Cost Accounting Standards, if applicable)} If not in compliance, explain {For firm-fixed price type contracts} {For increases in scope, include the aggregate percentage of change since contract award and explain difference}

Post Award Peer Review Briefing Slides Contractor Performance, cont’d Schedule {Address timeliness of performance} Performance {Include contractor’s current rating from Past Performance Information Retrieval System} {Include CDRs/Letters of Concern/Show Cause, if applicable} If applicable, explain official action to take remedy the problem {Include claims/disputes, if applicable}

Post Award Peer Review Briefing Slides Maintaining Competition {Applies to Multiple Award IDIQs} {Address whether the appropriate contract type was utilized} {Identify total number of orders issued, their total dollar value, number of orders for which competition was obtained and dollar value of orders for which competition was obtained} {Address whether effective cost and pricing methods are utilized to support negotiation and award of task orders} {Address whether management and oversight mechanisms are in place}

Post Award Peer Review Briefing Slides Contractor’s Subcontract Management {If applicable} {Address contractor compliance with Electronic Subcontracting Reporting System reporting} {Address contractor’s use, management and oversight of subcontractors} {Address contractor compliance with subcontracting plan requirements (FAR 19.702} {Address contractor adherence to the subcontracting plan to include requirements of FAR 19.704(a)(10)}

Post Award Peer Review Briefing Slides Staffing of Contract Management and Oversight Functions {Address whether there is an appropriate staffing of Government contract management (contracting personnel) and oversight functions to include CORs} {Indicate whether or not the COR monitors contractor performance IAW QASP to ensure contract compliance} {Include contractor’s ratings for the surveillance period} {Indicate whether or not the COR submitted monthly reports} {Indicate whether or not the KO reviewed the COR official file and documented the file}

Post Award Peer Review Briefing Slides Assessment of Excessive Pass-Through Charges {IAW FAR 15.408, if applicable} {Indicate whether the Contracting Officer evaluated the contract to determine the extent of any pass-throughs by the contractor} {Indicate whether the Contracting Officer evaluated the contract to determine if any excessive pass-through charges exists by the contractor} {FAR 52.215-22 and FAR 52.215-23) If excessive pass-through charges exists, indicate whether the Government rejected the charges or recouped the amount in the form of a price reduction

Post Award Peer Review Briefing Slides Contracts for Acquisition Functions Inherently Governmental Functions {Only applies to contracts under which one contractor provides oversight for services performed by other contractors} {Does the government periodically evaluate the extent of the agency’s reliance on the contractor to perform acquisition functions closely associated with inherently governmental functions as defined in section 2383(b)(3) of title 10, USC. Explain.} Conflicts of Interest (Financial) {Only applies to contracts under which one contractor provides oversight for services performed by other contractors} {Does the Government periodically evaluate the financial interest of any prime contractor performing inherently governmental functions in any contract or subcontract. Explain.}

Post Award Peer Review Briefing Slides Objective Incentives {Applies to contracts with award and/or incentive fee} Incentive Fee {if multiple incentive type contract, address both objective incentives and subjective award fee criteria (see Award Fee slide)} {Address whether objective criteria is utilized to measure contract performance (DFARS 216.401-71)} {Address compliance with DFARS 216.405-1 and PGI 216.405-2)} {Address whether incentive fees are paid in a manner consistent with DoD policy (DFARS 216.401-70)}

Post Award Peer Review Briefing Slides Objective Incentives Award Fee Plan {Address compliance with DFARS 216.401(e) and PGI 216.401(e); if not in compliance, explain} {Address whether Award Fee pool is properly and timely managed (DFARS 216.405-2(1), AFARS 5116-4(S-92) and AFARS 5116-405-2(b)(2)(B); if not, explain} {Address whether subjective award fee criteria is utilized to measure performance; if not, explain} {Address whether Award Fee Determining Official is properly appointed (AFARS 5116.405-2(b)(2)(C); if not, explain} {Address whether award fees are paid in a manner consistent with DoD policy (DFARS 216.401-70); if not, explain}

Post Award Peer Review Briefing Slides Lessons Learned {Identify anything the acquisition team would do differently if the acquisition was re-competed}

Post Award Peer Review Briefing Slides Best Practices {Add any unique practices, procedures, techniques or approaches observed by the Peer Review team}