How to Read a Skyward Expense Detail Report Learn.Do.Now. wdt.edu

1. Account Number: The only sets of numbers that you need to look at below. The report also states what those numbers mean to the right of the account number. 2127– This is the program/department (i.e.: Admissions) 6400– This is the object (i.e.: Dues and Fees) wdt.edu

2. This section is each individual transaction that was charged to the account number above it. Below is an explanation: 08/15/16- The first date is the date the transaction was entered into the system NACRAO- This is the vendor that was paid NACRAO Affiliate Membership…- This is the description of what was paid 08012016– This is the invoice number of this payment 08/01/16– This is the date of the invoice 755489– This is the RCAS check number that paid this invoice 08/22/16– This is the date the invoice was paid $200.00– This is the amount that was paid to the vendor for that invoice. wdt.edu

3. This section is an account description of the total amount of money that has been spent in the account. Below is an explanation: Budgeted–This is the total amount of money that was budgeted in this account Spent– This is the total amount of money that has been spent in this account, as of the date the report was run Left– This is the total amount of money that is in this account (the difference between the Budgeted and Spent amounts) %- This gives you a percentage of the amount of money that has been spent in this account, as of the date the report was run Open PO– This amount will show you the total amount of open PO’s that are associated with this account. An open PO is an outstanding purchase order that has not been paid. Unencumbered– This shows you the total amount of money that is in your account to spend. If there are no open PO’s then this number will be the same as the “Left” amount. If there are open PO”s then this number will be the “Left” amount minus the Open PO’s. wdt.edu

4. This is a summary of what was in the Skyward report 4. This is a summary of what was in the Skyward report. Below is an explanation. Total for Accounts Payable– This will be the total of all invoices Total for AR Receipts/Deposits– This will be total of all deposits/returns *this number will always be a negative number* Total for Journal Entries– This will be the total for any moving of invoices that needed to be done by the district office. Grand Total– This will be the grand total spent under the department or program wdt.edu

5. These are the grand total account summaries for all accounts under a specific department or program (for which the report was run). Please see explanations in #3 for each item. wdt.edu

How to Read a Skyward Expense Detail Report Learn.Do.Now. wdt.edu