Developing and sustaining a district and school literacy team Julie Morrill-Program Manager L4GA Grant Meghan M. Welch PhD. Program Specialist L4GA Grant Introductions and explain our experience and what we currently do.

What we’ve learned about teams Striving Reader and L4GA

30 seconds Jot down the titles of the folks you would include on your district or school literacy team. Have participants share out with their elbow partners.

We have a leadership team, do we need a literacy team?

Team makeup Norms, schedule and deliverables…

Essential Documents The “Why” is a synthesis of the literacy research. It spans birth to grade 12. It will explain “why” for all the other documents The “What” lists the pieces you will need. The “How” tells you the steps to making your plan work. The Needs Assessment The performance plan These documents will back up all of the work the school or system is doing. They are living documents.

Needs Assessment Each grade level team and ancillary team works through the needs assessment. Reconvene and analyze.

Building Block 2: Engaged Leadership Administrator demonstrates commitment to learn about and support evidence-based literacy instruction in his/her school. (Birth through 12th Grade) ☐ Exemplary ☐ Operational ☐ Emerging ☐ Not Evident Administrator leads the initiative to research evidence-based literacy instruction and participate in professional learning with his/her faculty. Administrator participates in professional learning on evidence-based literacy instruction with his/her faculty. Administrator has an awareness of their need for professional learning in evidence-based literacy instruction. Administrator has not yet demonstrated a commitment to learning about literacy instruction. A school literacy leadership team, organized by the administrator, is actively affecting change in educator practices. (Birth through 12th Grade) A literacy leadership team, led by the administrator, meets regularly and affects change in educator practices relating to literacy instruction. A school literacy leadership team is formed, and has begun affecting change in educator practices relating to literacy instruction. A school literacy leadership team is envisioned and representatives have been identified. No action has yet been taken in the formation of a literacy leadership team. School leadership monitors formative and summative student data and effective literacy instructional practices and has a plan in place to communicate outcomes with staff and stakeholders. (Birth through 12th Grade) The effectiveness of literacy instruction is routinely monitored by analysis of student achievement data and teacher observation data and communicated regularly throughout the year (through staff meetings, PLCs, etc.). The effectiveness of literacy instruction is monitored by analysis of student achievement data and teacher observation data. Results are communicated to all stakeholders annually. The effectiveness of instruction is monitored by an analysis of summative (year-end) student data only. There is no clear plan of communication in place. Data is not formally analyzed to determine the effectiveness of instruction. There is no clear plan of communication in place.

☐ Exemplary ☐ Operational ☐ Emerging ☐ Not Evident Cross-disciplinary teams ensure a consistent literacy focus, including disciplinary literacy, across the curriculum. (Grades 3 through 12) ☐ Exemplary ☐ Operational ☐ Emerging ☐ Not Evident Cross-disciplinary teams meet regularly to examine student work and to collaborate on the achievement of literacy goals shared by all teachers. Cross-disciplinary teams have allocated various aspects of literacy instruction across all content areas.   Cross-disciplinary teams meet regularly to examine student work, but all teachers have not fully assumed responsibility for achieving literacy goals. Cross-disciplinary teams are not currently meeting. A systematic process is in place to ensure smooth transitions from one school to another. (Birth through 12th Grade) A systematic process is developed and communicated with all stakeholders to ensure smooth transitions from one school to another. The process has been fully implemented and is routinely reviewed and revised. Written protocols for transitions from one school to another are implemented and plans for communicating with stakeholders are in process. Students and parents generally have an opportunity to visit the next school, but no formal set of protocols or communication is in place. No formal plan for transitions is currently in place. Out-of-school agencies and organizations collaborate to support classroom literacy instruction. (Birth through 12th Grade) A comprehensive system of learning supports within the community complement literacy instruction within the classroom. A few community organizations provide learning supports to complement literacy instruction within the classroom. Out-of-school organizations and agencies are making plans to develop learning supports to complement literacy instruction. As of yet, there is no system of learning supports available in the community.

☐ Exemplary ☐ Operational ☐ Emerging ☐ Not Evident Building Block 6: Professional Learning in Literacy Instruction Early learning staff participates in professional learning on evidence-based instruction in the development of phonological awareness, concepts of print (print awareness), alphabet knowledge, writing, and oral language. (Birth to Age 5) ☐ Exemplary ☐ Operational ☐ Emerging ☐ Not Evident All staff and/or faculties of local daycares, Head Start, and Georgia Pre-K have received professional learning in developing oral language and pre-literacy skills. Teachers are displaying evidence- based instruction in their daily practice. Administrators, teachers, coaches, and teaching assistants participate in ongoing professional learning in all aspects of literacy instruction including disciplinary literacy in the content areas. (Kindergarten through 12th Grade) All administrative and instructional personnel participate in professional learning on all aspects of literacy instruction including disciplinary literacy in the content areas. Administrative personnel, ELA instructors, and some content instructors participate in professional learning on all aspects of literacy instruction including training on use of their instructional reading program or content literacy instruction. Only ELA instructors participate in professional learning on the use of their instructional reading program or content literacy instruction. Professional learning in literacy has not begun formally.

Literacy Audit Auditing the school and district materials, professional learning offerings etc. Develop your own plan to audit….. What will you look for….

Start with the Needs Assessment and the “What” Document Once the assessment is complete, the team determines where the needs are and prioritizes. Collect additional information through surveys, questionnaires and data analyzed in order to drill down to the root causes. Work through development of the literacy plan by using the template as your actual document for writing the literacy plan

Complete the audit to determine what’s missing Once the assessments are complete, the team determines where the need is and prioritizes. Once completed, the “not addressed” and “emergent areas” of the “building blocks” will develop into a plan that becomes the school and district goals, objectives, and performances plans Develop the year one performance plan so all stakeholders understand what should and will occur during the year. Complete the audit to determine what’s missing Include funding source and measurement.

Resources http://www.gadoe.org/Curriculum-Instruction-and- Assessment/L4/Pages/Literacy-Grant.aspx http://www.galearns.org/ https://www.coxcampus.org/ www.comprehensivereadingsolutions.com https://ies.ed.gov/ncee/edlabs/regions/southeast/ga _institutes.asp https://www.edreports.org/ela/reports/compare- k8.html https://www.evidenceforessa.org/

Julie Morrill jmorrill@doe. k12. ga. us 404. 425. 2975 706. 473 Julie Morrill jmorrill@doe.k12.ga.us 404.425.2975 706.473.3159 Meghan Welch, PhD. mwelch@doe.k12.ga.us 404.309.7413