Funds Verification Obligation Recording Process Bob Hammond FPRC Chairman November 6, 2018

Background Implements a standard funds verification process for “off-line” requisitioning systems and Component systems When deployed in an ERP, this interface will allow the requisitioning and receiving Service to develop internal procedures to support: ensuring funds are available prior to submission of the requisition establishing Interfund bill obligations validating authorized customers ensuring obligations accurately reflect price establishing due-ins processing materiel receipts

Background Under Approved DLMS Change (ADC) 328, DOD EMALL and GSA Advantage implemented point-point interface with Army Funds Control Module Under ADC 1068/1068B, GSA Advantage and GCSS-Army implemented a standard web service protocol Expanded to FEDMALL Potentially useful in other systems/processes

Status Implemented in FEDMALL Army Implemented Web service between GSA Advantage and GCSS Army Marine Corps Plan to implement with SABRS Available for others to implement Potentially available for other processes lacking upfront funds verification and obligation recording (e.g., post-post, after the fact)

MILSBILLS DLM 4000.25, Vol 4 VERIFICATION OF FUNDS AVAILABILITY FOR REQUISITIONS SUBMITTED VIA INTERNET ORDERING APPLICATIONS C7.8. CRITERIA FOR UNACCEPTABLE REQUISITION PROCESSING. Under the following criteria, the requisition will not be considered acceptable for further processing by the Internet ordering application by citing a numeric Funds Verification (FV) Reply Code. C7.8.1. If funds are not available for the bill-to DoDAAC, the requisition will not be authorized for further processing. Cite FV Reply Code 1. C7.8.2. If the bill-to DoDAAC is not authorized under Component procedures as a valid bill-to DoDAAC, the requisition will not be authorized for further processing. Cite FV Reply code 2. C7.8.3. If the Fund Code is not recognized and acceptable to the billed Component, the requisition will not be authorized for further processing. Cite FV Reply Code 3.

MILSBILLS DLM 4000.25, Vol 4 C7.8.4. If the requisition document number (or document number/suffix) is a duplicate of a previously established obligation, the requisition will not be authorized for further processing. Cite FV Reply Code 4. C7.8.5. If the requisitioner DoDAAC is not authorized to order the specified materiel under Component procedures, the requisition will not be authorized for further processing. Cite FV Reply Code 6. C7.8.6. If the Service system requires prior establishment of authorized commercial and government entity (CAGE) Code associated with part numbered materiel and the CAGE is not recognized by the Service system, the requisition will not be authorized for further processing. Cite FV Reply Code 7. This reject condition will be flagged for further review within the Service system to determine the source of the problem.

MILSBILLS DLM 4000.25, Vol 4 DIC FV1 FORMAT VERIFICATION OF FUNDS AVAILABILITY REQUEST DIC FV2 FORMAT VERIFICATION OF FUNDS AVAILABILITY REPLY