A Record Plan for NASI National Archives of Solomon Islands 2012 Catherine Green and Bernard Rizu.


Similar presentations
Management and marketing of open access repositories Iryna Kuchma, Open Access programme manager, EIFL Presented at the Open Access and Digital Libraries.

Catherine Green National Archives of Solomon Islands 2012.
Fe Angela M. Verzosa1 Effective Records Management.
Organise Workplace Information
Introduction to Records Management Policy
Academic Database at DMU. Outline History and Context Discussion Please ask questions as we go along.
Document &Record Control/Management Workshop Presenter: Gail Nelson Coffee Industry Board July 18, Central St. Catherine Coffee.
Document Control DAP Quality Conference May 12, 2008 Debbie Penn.
Recordkeeping for Good Governance Toolkit
Fe Angela M. Verzosa1 Records Retention 2 determining the length of time that the records should remain in the originating office usually influenced.
Introduction to Guideline 25 – Managing Information Risk Samara McIlroy, Consultant, Government Recordkeeping
Archiving the Web: the PANDORA archive at the National Library of Australia Preserving the Present for the Future Copenhagen, June 2001 Warwick Cathro,
Project Opal Digital Asset Management. Outline What is digital asset management? Timeline of NMA’s development / research into digital asset management.
Digitisation: Do it Well, Do it Once Government Recordkeeping Forum Auckland 29 October 2010 Anna Gulbransen, Advisor, Government Recordkeeping Programme.
Created May 2, Division of Public Health Managing Records What is a Record? What is a Records Retention & Disposition Schedule? Why is this Important?
Washington State Archives Presented by: Leslie Koziara Electronic Records Management Consultant Part 1: Managing Your Records.
The OECD and electronic records 18June 2001 Head of OECD Archives and Records Management Service Mary-Ann Grosset Organisation for.
Guidelines 4-6 Developing a file plan for government agencies Tuvalu Government Filing Manual Funafuti, Tuvalu June 2013 There are three guidelines in.
Collecting and Preserving Records of A&I Occupants Presented by Tammy Peters Smithsonian Institution Archives Records Management Team February/March 2005.
Transferring and Retrieving the Records of the Freer Gallery of Art and Arthur M. Sackler Gallery Presented by Jennifer Wright Smithsonian Institution.
Nuts and Bolts of Museum Records Management:
The Archive as Leader Challenges and Opportunities at National Archives of Solomon islands 2012 Catherine Green.
By Helen Streck President/CEO Kaizen InfoSource LLC Litigation Readiness: Information Manager’s Role.
ARMA Charlotte - Piedmont Educational Seminar 2007 Managing Public Records Law and Practice In North Carolina Government Records Branch Division of Historical.
Scanning of student documents
Policies and Procedures Deb Bartlett Joy Faerber Office of Procedures, Records, and Forms Revised May 2015.
G17: Recordkeeping for Business Activities Carried out by Contractors Patrick Power, Manager Government Recordkeeping Programme Archives New Zealand.
Archiving Records Offsite Using the State Records Center (SRC)
Records Managers’ Forum 28 February Draft standard on the appraisal and disposal of State records Catherine Robinson Senior Project Officer, Government.
Annual Records Management Workshop
Recordkeeping for Good Governance Toolkit Digital Recordkeeping Guidance Funafuti, Tuvalu – June 2013.
1 Contract Management – New Developments University Managers Group 18th June 2009 Kimberley Heitman Director of Legal Services and University Lawyer.
Ecords Management Records Management Paul Smallcombe Records & Information Compliance Manager.
The Legislative Library of Ontario’s Ontario Documents Repository Road to Partnership.
Implementing the Standard on digital recordkeeping.
Records Management and the Center for Folklife and Cultural Heritage Presented by Jennifer Wright Smithsonian Institution Archives Records Management Team.
Allegra Huxtable Manager Government Recordkeeping Tasmanian Archives and Heritage Office.
An introduction to records management at Clemson University Records Management Office 139 Anderson Hwy, Suite 100 Clemson, S.C
Restructuring Mergers and CHANGE! Recordkeeping Advice Alice Patterson, Senior Advisor Government Recordkeeping Programme.
UNIVERSITY OF TEXAS ARCHIVES University of Texas at Austin Records Management Services.
The Role of Teaching Assistants. Session outline The Workshop includes four elements: (1)Roles and Responsibilities of Staff (2)Establishing a Professional.
Guide - Recordkeeping for business activities carried out by contractors Natalie Dewson Senior Advisor Government Recordkeeping Programme Archives New.
Taming the wild frontier Australian Innovations in Digital Records Creation and Capture Colleen McEwen National Archives of Australia.
Washington State Archives Presented by: Russell Wood – State Records Manager Kerry Barbour – Digital Archivist Electronic Records Retention & The Digital.
Recordkeeping for Good Governance Toolkit Workshop PARBICA 14 Evidence and Memory in the Digital Age.
Records and the Law Jan Liebaers Cayman Islands National Archive.
The Launch of the Disposal Authority in Archway Recordkeeping Forum 5 September 2007 Denise Williams, Manager Appraisal.
Managing Records: Good government, Better business. FOI Presentations to Boards & Committees Cayman Islands National Archive November 2008.
SCHOOLS FINANCE OFFICERS MEETINGS Records Management, “Paper-Lite” Environments and Procedures when a school closes Elizabeth Barber.
ILCD-2006-BP-1 © Council of Europe, 2006, Benjamin Palermiti 32nd session of the SIO, ICA Thessaloniki, september 2006 Presentation of the Council.
An introduction to records management at Clemson University Records Center is located at the Library Depot 103 Clemson Research Blvd Anderson, S.C
Legal Holds Department of State Division of Records Management Kevin Callaghan, Director.
Awareness Training Seminar Freedom of Information 20 th September 2004.
Training & Development (Regional Action) Contd.. Training Problem Persists Workshops at PARBICA Biennial Conferences Workshops at PARBICA Biennial Conferences.
Surveying and Scheduling Records of OCIO Presented by Jennifer Wright Smithsonian Institution Archives Records Management Team February 16, 2005.
Surveying and Scheduling Records of SCEMS Presented by Ginger Yowell & Mitch Toda Smithsonian Institution Archives Records Management Team October 2, 2007.
25 Years and Beyond: The Benefits of Managing over 25 Year Old Records John Roberts, Group Manager Archives Management Archives New Zealand.
University Retention Schedule Training. Introduction to the University Retention Schedule.
Records Management in Government Prepared by the Information Management Unit Saskatchewan Archives Board.
First Tuna Data Workshop (TDW-1) October 2006, Noumea, New Caledonia Oceanic Fisheries Programme (OFP) Secretariat of the Pacific Community (SPC)
PRONI Records Management Conference
Information Management (IM) 101. What you need to know about IM, in a nutshell.
Records Management Program Records Management 101.
Metadata requirements for archiving structured data Alice Born Statistics Canada Joint UNECE/Eurostat/OECD Work Session on Statistical Metadata (9-11 April.
Records Coordinator Roles and Records Skills Kathryn Dan.
Presentation transcript:

A Record Plan for NASI National Archives of Solomon Islands 2012 Catherine Green and Bernard Rizu

Manual of Registry Procedures

SIG Records Management Guidelines Guidelines outlining the rules and procedures for records management in all Solomon Islands Government agencies Endorsed in 2007 as the records management standard for all government agencies Guidelines include advice on writing a Record Plan and a sample Solomon Islands Government Administrative Record Plan

NASI Record Plan Functions Common Administrative Functions: External Relations Financial Management Information Management Personnel and Establishment Resources Management Strategic Management NASI Functions: Archives Preservation Management Guide Preparation Archives Reference Services

Record Plan Review 2012 Mandate by the Director to develop and implement a Record Plan across NASI Consultation with staff to identify functions specific to NASI

NASI Functions Records Acquisition and Management Archives Preservation and Conservation Management Records Management Education and Training Access and Reference Services

Records Acquisition and Management Transfer of records to NASI – liaison with Government agencies Management of records located at NASI Arrangement and description of records Management of records disposal

Archives Preservation and Conservation Management Management of the preservation and conservation of archives Scanning and digitisation of records Management of storage conditions Conservation of records

Records Management Education and Training Planning and implementation of records management training programs Records awareness sessions for Government ministries and agencies Records Management module for IPAM training – Institute of Public Administration and Management

Access and Reference Services Management of access to archives Management of the NASI Research Room Management of enquiry statistics and reports Research and preparation of indexes and subject guides for the archives collection

Access and Reference Services Some examples of file titles using the Record Plan system: 10/01 Access and Reference Services – Requests and Authorisations 10/01/01 Access and Reference Services – Requests and Authorisations – Requests for access to personnel files by Ministry of Public Service 10/02 Access and Reference Service – Control 10/02/01 Access and Reference Services – Control – Research Room weekly visitor statistics January – June 2012

Implementing the Record Plan Consultation Capture documents into official file covers Assign responsibility for creating files and managing the filing system Training staff

Selling the Plan – Staff Training Workshop

Its not just paper records Classify electronic records using the Record Plan model Official records should be captured in official files, regardless of their format: s Word documents Spreadsheets Presentations Print and file hardcopy versions of your most important official documents

Beyond NASI Implementing the Record Plan Model to government agencies: Gain management endorsement and support first Map government functions and activities Have a key contact person within the agency to liaise with throughout the project Allow enough time for training

Themes Consultation with staff throughout the development and implementation of the Record Plan Plan the implementation project carefully Review functions and activities regularly to ensure the Plan remains current to your organisation Dont make it too complicated Practical training for staff – one-to-one or small group sessions