KANBAN IN 30 MINUTES AN Introduction Thanks to Gillian and Dimity for having me along to talk Thanks to Maz for suggesting a talk on Kanban Pictured is Taiichi Ohno, the inventor of Kanban John Carey JuLY 2018

AGENDA My Kanban Background Kanban History What is Kanban Work In Progress (WIP) Limits Software Development Kanban Push vs Pull work allocation Flow and the Cumulative Flow Diagram Kanban’s Relationship with Lean and Agile Lean Change Canvas and Upstream Kanban Some ways to learn more Please hold questions to the end or talk to me after Covering the subject in Breadth rather than Depth

MY KANBAN BACKGROUND Key part of my current role is to support the eServices team’s physical and electronic Jira boards Have my own Personal Kanban boards at home and work Have read David Anderson’s classic Kanban book cover to cover Attend the Limited WIP Society meetups which are of a very high quality Completed the Lean Kanban Universities Kanban Systems Design course Find the power and simplicity of Kanban makes it a powerful tool to support my teams work Kanban was invented in the 1950s by Taiichi Ohno (1912-1990) a Toyota Industrial Engineer, and later senior executive at Toyota. Kanban was initial used as a low cost (non-IT) mechanism to support the Toyota Production System (TPS) which was a JIT or Lean manufacturing system as Japan at the time was resource poor and Toyota was nearly bankrupt. He was also the co-inventor of the TPS, although TPS origins go back to the Toyoda power weaving loom. Lean Manufacturing is famously described “In the Machine that changed the World” Kanban is now used extensively throughout Toyota on the floor and in the office. However it not make the leap into knowledge work there…

THE FIRST KANBAN BOARD(S) Probably

KANBAN BEYOND MANUAFACTURING David Anderson developed Kanban to support his software development teams at Microsoft from 2004, published his book in 2010, and inspired other people to use it outside the Automotive Industry An associate of David Anderson, Jim Benson developed Personal Kanban, blogs about it in 2009. Jim later develops Lean Coffee Other movements spawned and inspired by TPS and Lean Manufacturing DevOPS Lean Change Lean Startup and minimum viable product (MVP) Lean Software Development and Agile Lean 6 sigma

WHAT IS KANBAN FIRSTLY A WORK VISUALISATION TOOL Kanban means signboard or billboard in Japanese Represents the teams current work and work flow Can represent nearly any business workflow, such as Software Development from Waterfall to Scrum Business Development Change Management HR Information Radiator Team and stakeholders can see progress easily at any time Easily identify bottlenecks Enables process improvement and Agility through Lean practices

Personal KANBAN Board

LEAN COFFEE Set Up Personal Kanban What to Discuss Vote (optional) Discuss for 5 minutes and repeat Developed by Jim Benson and Jeremy Lightsmith http://leancoffee.org/

USES WORK IN PROGRESS (WIP) LIMITS TO INCREASE FLOW Imperial Gardens Tokyo have a limited number of tickets or tokens that guess need to enter and return when leaving which caps how many people are allowed in the garden one time so the maximum number of people can enjoy the gardens without it being overcrowded or damaging the garden More https://scrumandkanban.co.uk/is-it-ever-okay-to-fully-load-a-system/ Simialarly we use WIP or Work in progress limits on Kanban Board to limit how many tasks a work can do at one time

Optimising WIP LimIT

SOFTWARE DEVELOPMENT KANBAN BOARDS

EXAMPLE OF A Physical Board Backed by Jira board

Example of A JIRA KANBAN BORAD

KANBAN IS A PULL System Work IS pulled into The SYSTEM, NOT PUSHED PUSH vs PULL Push system is where work is assigned to the worker Pull system is where work takes work when it is ready. Pull runs more smoothly with WIP limits in place rather than having a lot of work pile up

PULL SYSTEM Showing Prioritisation

WHAT IS FLOW This is a Cumulative Flow Diagram (CFD)

WERE KANAN FITS INTO THE BIG PICTURE “The core idea of lean is to eliminate/reduce non-value-added activities (termed "wastes") and thus increase customer value”. Prakash Mallappa Pujar (2014) Agile is a mindset which uncovers better ways of working and increasing customer value by doing it and helping others do it through a core set of values and principles outlined in the Agile Manifesto (2001) “…lean and agile are deeply intertwined ... You can't really talk about them being alternatives, if you are doing agile you are doing lean and vice-versa.” Martin Fowler (2008) a signatory of the Agile Manifesto Kanban is used to visually manage Agile and Lean processes Systems Thinking is a way of understanding how a system behaves as a whole rather than through analysis of component parts in isolation .What is Agile, Forbes Magazine https://www.forbes.com/sites/stevedenning/2016/08/13/what-is-agile/#38ccc10c26e3

AGILE AND LEAN – SEPARATE HISITORIES http://agilelion.com/agile-kanban-cafe/agile-and-lean-influences-where-did-kanban-scrum-scrumban-come-from

The 7 wastes or muda is key concept of Lean formulated by Taiichi Ohno, and a core concept in several Lean Approaches Over production Inventory Waiting Motion Transportation Rework Over Processing or Gold plating

Lean Change Canvas Justin Little Lean Change book has more information

UPSTREAM KANBAN

SOME WAYS TO LEARN MORE THINGS TO DO Set a Personal Kanban Board http://personalkanban.com/pk/personal-kanban- 101/ Organise a walk through with me of the eServices physical or jira board LinkedIn Learning course on Kanban Go to a Limited WIP Society Meetup – held monthly close by Attend a course on Lean Change Management Read David Anderson’s Kanban Book (the blue book) Play a Kanban simulation game SIMULATIONS / BOARD GAMES Get Kanban (4 hours) The Limited WIP Game (1-2 hours) TRAINING KANBAN SYSTEMS Design (KMP I) Kanban Management Professional (KMP II) Meetups The Limited WIP Society Lean Coffee BOOKS Personal Kanban: Mapping Work | Navigating Life Jim Benson and Tonianne DeMaria Barry (2011) Kanban: Successful Evolutionary Change for Your Technology Business David Anderson (2011) Essential Kanban Condensed David Anderson and Andy Carmichael (2016) Essential Upstream Kanban Patrick Steyaert (2018) Lean Change Management: Innovative practices for managing organizational change Jason Little (2014) Kanban from the Inside: Understand the Kanban Method, connect it to what you already know, introduce it with impact Mike Burrows (2014)

Questions ?

Thank You