Carolina Beach Elementary School Volunteer Orientation 2018-2019

AND YOU MAKE A DIFFERENCE! Why Volunteer? The mission of New Hanover County Schools, in collaboration with our parents and the community, is to strive to provide children an excellent education in a safe and positive learning environment where they are prepared with the critical skills to reach their full potential for a world yet to be imagined. AND YOU MAKE A DIFFERENCE!

What is a School Volunteer? A “school volunteer” is any person who offers to perform a service or carry out an activity during the school day or during extended-day, school-related programs, including volunteer chaperones on student field trips or other travel trips, without pay or other material compensation. A “school volunteer” also includes athletic coaches who do not receive compensation for their services. School Volunteer Policy 9022

What Level of Volunteer are you? Volunteer Level 1 Shall be under the direct supervision of a school staff member Classroom Helper-Assisting the teacher with regular or special classroom activities or events. Office Helper-Assisting the office staff with clerical duties. Library or Media Center Helper-Assisting the media coordinator with checking books in and out for students and filing books. Cafeteria Helper-Assisting school and cafeteria staff with students. Volunteer Level 2 A Volunteer Level II shall be under the direction of a school staff member. Volunteer Level II’s may be tutors/group leaders and may be alone with the students. On January 1, 2014, background checks may be required and volunteers may be required to pay for the background check. Background checks will be handled through the Human Resources Department. (Policy 6133) The following groups will be exempt from background checks: NHCS employees, UNCW staff and student interns, and School Resource Officers. The Superintendent or designee may exempt additional groups. Duties May Include: Tutors: Providing One on One Instruction Field Trip Chaperons: See Policy 7552

But what does that really look like? Volunteer Level 1 A volunteer under the direct supervision of a staff member and in visible supervision when working with children. Examples: Classroom helper, library helper, cafeteria helper, coaches Requirements: Age 18 years or older, attended an annual volunteer training

Continued…. Volunteer Level 2 A volunteer under the direct supervision of a staff member and may work with small groups of children or chaperone away from the staff member Examples: Small tutoring groups, field trip & sporting events chaperone Requirements: Age 18 years or older, attended an annual volunteer training, have a criminal background check through the School System

Student Educational Record Policy 8700 Confidentiality - Confidentiality is of the utmost importance in the volunteer’s association with teachers and students. Any information, data or behaviors observed by the school volunteer is confidential. Information observed while visiting the school shall not be discussed with anyone outside the school setting. Information shall not even be shared without use of the student’s name because it is possible that the information could still be linked to the student. Student Educational Record Policy 8700

Confidentiality - Volunteers shall not work with confidential data Confidentiality - Volunteers shall not work with confidential data. Personnel and student files shall not be in the file cabinet/file rooms that are accessible to volunteers. Volunteers may work with student directory information as defined in Policy 8700 Student Educational Record. Cell Phones and Other Electronic Devices - Cell phones or electronic devices shall not be used while volunteering with students. Policy 6086

Safety Supervising staff shall provide safety, fire and emergency procedures to volunteers and provide adequate supervision to ensure safe work practices. Volunteers shall follow all safety procedures and policies. Volunteers may not administer first aid, except in an emergency. Accidents/Injuries If a volunteer is injured, the volunteer must notify the office and administration immediately. The site administrator must complete an Accident and Injury report and send it to the Operations Department.

At CBES please call the teacher or Mrs. Hord at the front desk. New Hanover County Schools requests that the volunteer notify the Volunteer Coordinator at the school/program if for some reason they are unable to attend a scheduled volunteer shift. New Hanover County Schools request volunteers to be prompt, dependable, and professional. At CBES please call the teacher or Mrs. Hord at the front desk. Volunteers shall not bring older or younger children to school with them during their volunteer time.

Wear a school identification badge at all times that is visible; Sign in and out of each school site when arriving and departing; Use appropriate language; Discuss age-appropriate topics; Follow the student and employee relationship policy for appropriate interaction with students (Policy 6442) Refrain from disciplining students (Behaviors needing discipline shall be directed to the appropriate teacher or administrator.); Refrain from giving students gifts, rewards, or food items of any kind without the teacher’s permission; Follow the employee/volunteer dress code (Policy 6435)

Policy 6082 Code of Ethics and Standards of Conduct Procedures cont... Keep confidential any information about a student or any school-related incident. If there is a safety concern or an emergency issue, it shall be immediately communicated to someone in authority; Be under the direction of a staff member; Abide by the same code of ethics and standards of conduct for school employees Abide by all other applicable policies and school rules Policy 6082 Code of Ethics and Standards of Conduct

Background Check 1) Go to the County Website – Human Resources: parent portal 2) Application and Payment online 3) You will receive an email confirmation. 4) Forward the email you receive to: Kim.hord@nhcs.net your child’s homeroom teacher

CBES Volunteer Needs Supervision in Cafeteria / Friday Icecream Distribution in Cafeteria Support with Daily 5 Reading Instruction (Example: Read to Someone, Listen to Reading, etc.) Support with Writing Instruction (writing/revising writing) Support with Math Instruction (Example: Math Centers, 1x1 support, etc.) Support with classroom crafts Shelving Books in the Media Center Checking out Books during Open Check Out (One day per week 9:30-10:45) Proctoring for State Tests Support for our families in need (School Supplies, Holidays, etc.)

Volunteer Portal/Background Check Finishing up... Volunteer Orientation “Exit Ticket” Tier 1 Volunteer Assessment Please click on the link above to submit the required Assessment for Tier I Volunteer Orientation NHCS Resources Volunteer Handbook Volunteer Portal/Background Check