Accountability Issues in Proposal Writing

Key Drivers /areas Risk Mitigation Strategy Strategic and programmatic risks Risk 1 : Lack of clear strategic Objectives /funding priorities of the Fund Humanitarian Coordinator Project Implementation Capacity of the organization and Clusters Financial Risk 2 : Poor needs analyses / assessments…………., other Stakeholders Risk 3: Fraud/Corruption Risk 4: Poor financial reporting Accountability: Risk 4 : Accountable mechanism is not functioned (Humanitarian Coordinator, Advisory Board and Humanitarian Financing Unit)

Value for money Value for money' is one of the key considerations of any decision involving the use of public funds across government.

Drivers of value for money Efficiency : How well are inputs converted into outputs? Effectiveness : How well do those outputs achieve outcomes? Economy : Are inputs of appropriate quality bought at a minimised price?

Business Plan – what and how : • Prepare the budget, Operational Plan (context and theme specific ) • Business Cases: proposals to spend • Procurement: mechanisms to implement • Monitoring and Management • Evaluation and Learning • Feeding back into Business Plan

Strategic case : Reporting of evidence Theory of Change statement of need, what we want to do and what the results (outputs, outcomes, impacts) we expect to achieve Reporting of evidence Theory of Change How will this work, what are the assumptions and risks? • Cost -benefit analysis across options • Monitoring plan but also serious evaluation plan (not compliance and audit but evaluation of impact) • Commercial case : how to achieve economy and efficiency • Full document publically released for total transparency

Budget planning Often a percentage of institutional contributions Staff costs, incl. travels Contractors and consultants Purchased items (e.g., PCs, software…) Overspend / under spend

Risk management “If everything seems to be going well, you obviously don't know what is going on.” (Murphy’s Law) Risk identification Risk quantification Risk response (who, what, when) Control/monitor

What is Complain Response Mechanism and Why ? Complaints Response Mechanism : A formalised process known and understood by beneficiaries and others affected by an agency’s programmes, it allows the channeling of complaints and their objective investigation and response. Principles of Complaints Mechanisms : There are many reasons why an agency sets up complaints mechanisms. The wider and long -term objectives of a complaints mechanism in a development and relief context could include: A safer environment for the most vulnerable members of a community; An increase in community voice and power

Principles of Complaints Mechanisms : Legitimate Accessible Predictable Equitable Rights –compatible Transparent Considerations for monitoring and evaluating complaints mechanisms Complaints mechanisms should also be assessed for : Effectiveness: Has the use of the tool contributed to better, more accessible programme outputs? Efficiency: What are the costs of applying the tools (including non- monetary costs such as time inputs from beneficiaries) and how do they compare to the benefits? Sustainability :How long have the tools been used? Is the approach ad-hoc (occurring once or a few times only) or can it be institutionalized?

Complaint and response flowchart :

Thank You